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HomeMy WebLinkAbout04-03-2019 PRC Agenda PacketCity of San Luis Obispo, Agenda, Planning Commission Agenda PARKS AND RECREATION COMMISSION Wednesday, April 3, 2019 5:30 p.m. REGULAR MEETING Parks and Recreation Conference Room 1341 Nipomo Street San Luis Obispo, CA CALL TO ORDER Chair Greg Avakian ROLL CALL : Commissioners Kari Applegate, Keri Schwab, Robert Spector, Vice Chair Rodney Thurman, and Chair Greg Avakian PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. CONSIDERATION OF MINUTES 1.Minutes of the Parks and Recreation Committee of March 6, 2019. BUSINESS ITEMS 2.Oath of Office for Parks and Recreation Commissioners Stowe and Webber (City Clerk - 5 minutes). 3.Annual Appointments Chair and Vice Chair of Parks and Recreation Commission (Avakian – 10 minutes). PACKET PAGE 1 Parks and Recreation Committee Agenda for April 3, 2019 2 | P a g e 4.Subcommittee Liaison discussion, purpose and selection (Stanwyck – 20 minutes). a.Adult and Senior Programming b.Active Transportation Committee c.City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities) d.Jack House Committee e.Tree Committee f.Youth Sports Association 5.Final Review of Proposed Islay Hill Park Playground Layout (Kloepper – 30 minutes) Recommendation: Final review of the Islay Hill Park Playground Layout and provide any additional direction on the Islay Hill Park Playground Replacement Project. 6.Mission Plaza Safety Enhancements (Burde – 30 minutes) Recommendation: Review and make recommendations regarding safety enhancements to the Mission Plaza as a part of the Mission Plaza Master Plan. 7.Update on Parks and Recreation Element and Master Plan Project (Stanwyck/Scott – 30 minutes) Recommendation: Receive staff update from the Emerging Trends Workshops in January, February and March and discuss themes in relation to the Parks and Recreation Master Plan and General Plan Element Update. Update on next steps and proposed Public Workshop on June 5, 2019. SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS 8.Subcommittee Liaison Reports (Chair Avakian – 15 minutes) a.Adult and Senior Programming: Commissioner Spector b.Active Transportation Committee: Vacant c.City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Commissioner Applegate d.Jack House Committee: Commissioner Schwab e.Tree Committee: Commissioner Thurman f.Youth Sports Association: Vacant 9.Directors’ Report (Stanwyck - 5 minutes) 10.Communication ADJOURNMENT PACKET PAGE 2 Parks and Recreation Committee Agenda for April 3, 2019 3 | P a g e To the r egular Meeting of the Parks and Recreation Commi ttee as approved by the PRC to Wednesday , May 1st , at 5:30 p.m., Parks and Recreation, 1341 Nipomo, San Luis Obispo, California. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx PACKET PAGE 3 City of San Luis Obispo, Agenda, Planning Commission Minutes PARKS AND RECREATION COMMISSION Wednesday, March 6, 2019 5:30 p.m. SPECIAL MEETING Parks and Recreation Council Chambers 990 Palm Street San Luis Obispo, CA CALL TO ORDER Chair Greg Avakian called meeting to order at 5:33 p.m. ROLL CALL : Commissioners Kari Applegate, Keri Schwab, Robert Spector, Vice Chair Rodney Thurman, and Chair Greg Avakian ABSENT: Susan Olson PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. Public Comment CONSIDERATION OF MINUTES 1.Minutes of the Parks and Recreation Committee of February 6, 2019. ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE PARKS AND RECREATION COMMISSION FOR FEBRUARY 6, 2019. CARRIED 4:0:0:2 to approve the minutes of the Parks and Recreation Advisory Body for the regular meeting of 02/06/19 as motioned by Thurman and second by Applegate. PACKET PAGE 4 Parks and Recreation Committee Agenda for March 6, 2019 2 | P a g e AYES: AVAKIAN, SPECTOR, APPLEGATE, THURMAN, NOES: NONE ABSTAIN: NONE ABSENT: OLSON, SCHWAB BUSINESS ITEMS 1.Further Public Input on Parks and Recreation Element and Master Plan Project (Stanwyck/Scott - 60 minutes) Senior Planner, Shawna Scott and Parks and Recreation staff presented an update on the Parks and Recreation Master Plan and General Plan Element including summarization of the stages of the plan so far and existing and future ideas for Youth Services and Programs, Community Centers, and Fields and Facilities in relation to the Parks and Recreation Master Plan and General Plan Element Update. Staff gave an update on the future steps and workshops for 2019. Recommendation: Receive staff presentation, receive public comments and testimony, and discuss the Youth Services and Programs, Community Centers, and Fields and Facilities in relation to the Parks and Recreation Master Plan and General Plan Element Update. Youth Services and Programs Commission Staff Questions: Commissioner Applegate: How you heard from Community want to expand Sun ‘n Fun. Do you have waiting lists? Commissioner Spector: Capacity, Vision and Dream; if there was a blank check what would you want or need for the youth. Commissioner Thurman: Would a Teen Center mean a new facility or a repurpose of existing. Youth Services and Programs Public Comment Brandi Andrews, SLO Resident, I have 3 young sons, I appreciate the youth programs and the afterschool care. I am here to talk about older children and teen programming, I feel as the children get older pre-teen and teen is very important. I would like to see a space for older children to go and hang out together. Samantha Lalush, SLO Resident, I love Sun ‘n Fun as a working parent. My son loves it and my daughter spends more time there than her Kinder class. My son learned Chess in Sun ‘n Fun. PRC Youth Services and Programs Discussion: Commissioner Applegate: Summertime is important especially for youth ages 3-5 years old, more specifically camps. PACKET PAGE 5 Parks and Recreation Committee Agenda for March 6, 2019 3 | P a g e Commissioner Thurman: Concern about limited space and the need for more space. The focus is finding the space and funding. Possible alternative spaces. Cannot continue to serve all (capacity) with programs in place. Commissioner Spector: Do you work with the faith community, they seem to have possible spaces available. And they have huge amounts of volunteers who could help with the programming. Commissioner Applegate: How many school sites are utilized. Is your ratio per inside space and/or outside space. Is outdoor space utilized. Commissioner Avakian: Can you explain the registration process and how does that impact the waitlist. I assume the waitlist is 5 people or 25 people. Community Centers Commission Staff Questions: None Community Centers Public Comment Cathy Marvier, SLO Resident, VP of SLO Senior Center, in charge of activities. Day trips are a big attraction, the cost of the bus for a longer trip is $1,800. The City funds the Senior Center $3,000 for operational costs. I would ask for additional $5,000 funded by the City, to enhance the bus field trip program. Mary Vandenberg, SLO Resident, Publicity Chair, I would like to talk about the facility. We are looking for a true community center that is multi-generational, we are trying to expand our programming and as volunteers we are stretched, and it is a small space. We would like to expand programming and more activities, we would like to expand beyond the older ages in the Senior Community. PRC Community Centers Discussion: Commissioner Thurman, the Ludwick Center, seems to be fairly non-descript we need to make the facility an engaging, exciting place. The southern end of town seems to not have many amenities and wondering if we can set aside funds collected from developers to augment that area of town. Think about cool uses, a multi-use facility: a nature center and education center which includes a community room. Commissioner Spector, I understand the repurposing of facilities, but have we considered a multi-generational center where youth and seniors join each other in activities. A place for the community with a focal point for all ages, and at locations near other facilities. And we need to look at the over 55 age group. Commissioner Applegate, I support the idea of a Teen Center, and Ludwick seems logical as it is close to the bus stop. I was just at Leroy’s at The Kinney, there were neat games, Skee Ball, Shuffleboard, outdoor activies, for different ages and abilities. I think it is important to have night use available. PACKET PAGE 6 Parks and Recreation Committee Agenda for March 6, 2019 4 | P a g e Commissioner Schwab, have we considered Jack House for other programming and facility use. Commissioner Avakian, how do other communities fund for new community centers and facility repurposing. And I would like to explore the vacant store fronts for possible usage. Community Centers can offer different spaces, breakout rooms for conferences, or large spaces or ballrooms, multi-generational. think much bigger and figure out funding later. Fields and Facilities Commission Staff Questions: NONE Fields and Facilities Public Comment: SOCCER Heather Billing, AYSO Commissioner, Over 1,000 kids with over 100 teams. Advocating for more field space especially practice space at the fields. We would love synthetic fields. More practice fields for all. Appreciates staff from Parks and Recreation and Public Works. Tim Townley, SLO Resident, CC Soccer, we put on the SLO Friendly Tournament and we contribute back by buying nets and goals and we love our partnership with the City. We cannot play between May and August. We hope to play year-round and maybe that it is time to consider synthetic fields and more fields for practice. We have cut our participation with the City to help with the new grass on the turf, we had a waiting list this season. Steve Sampson, SLO Resident, Cal Poly Men’s Soccer Coach and United Soccer Club, we have a great community of soccer in SLO. Although we do not have enough facilities, we believe they have deteriorated or safety issue, potholes, that’s a concern. We have 300 families as part of our Club, we do not know where to put them. There is a lack of fields, and we are down to even using a ¼ of the fields available. Jacob (no speaker slip), new resident; 11-month son, Central Coast Soccer Club; usability limited; can’t use Damon Garcia for training; can’t use facilities during other times, huge issue; need for synthetic surfaces; technology has improved; built for now and the future. Hugh Payne, Director of Operations Central Coast Soccer Club: multi-sports facilities create more income for City; tourism impact from youth and adult sports. Sarah Flickinger, SLO Resident, I grew up playing soccer for over 30 years now. I am now a Coach, I see a shortage of practice fields and turf availability. The schools have restricted use and now we are forced to look elsewhere. Part of Laguna Lake would be great, as well as Islay Park area. J. Morrison, SLO Resident, Central Coast United Club, lack of utilizing Damon Garcia at certain times. I am suggesting synthetic fields are what is needed in the community. PACKET PAGE 7 Parks and Recreation Committee Agenda for March 6, 2019 5 | P a g e YOUTH BASEBALL Ryan Miller. SLO Resident, President of Youth Baseball (ages 4-16): very happy to represent youth side of baseball, very vibrant with HS, SLO Blues, Cal Poly; City has great history of baseball; congrats to Devin, thank you; quite a few baseball fields in area but spread out and big variance; not every field is available to all youth ranges; there are 500 players this year, over the last five years 20% growth; as City continues to focus on affordable housing and younger families, greater stress on registration and availability of fields; baseball is a large community event; forecasting accelerated growth rates, maybe up to 1,000 kids in the next few years; ideas include Sinsheimer complex; wants greater control over fields (outside of schools); consider a smart use of fields or additional infrastructure development for certain organizations that open up opportunities for other organizations. Austin, Baseball Player, I have been playing baseball for five years. The fields have a lot of puddles, I would like to see drainage in the fields or covered mats on the fields. Bill Isaman, SLO Resident, Your outreach has been amazing. I have two boys and they play youth baseball. Our baseball fields in San Luis Obispo, are less than adequate. We lack safe playing conditions, safe dugouts, proper pitching mounds, and outfield fences. When you go outside the community their fields are superior, including score booths and adequate lighting and parking. Sybill Haley, SLO Resident, SLO Girls Softball, I have four children. I am here tonight because I feel like we need more multi use facilities and more lighted facilities. Girls Softball can only play at Laguna, appreciates the 3 nice fields, but time limited due to lack of lighting; thinking about 20-year plan, as City grows, younger age groups are busting at the seams; youth sports fields if very important in 20-year plan. Sarah Kelley, Girls Softball, only one field for girls softball at Laguna. We need more fields for girls softball. David Kelley, SLO Resident, Thank you to all here tonight. The twenty-year vision is a new complex, what is the dream, needs to discuss more of a vision for the next 20 years. Bill Mott, SLO Resident, 3rd Generation in San Luis Obispo, when you consider the 20- year vision we hope you consider a baseball complex similar to Damon Garcia. I think Laguna Lake is the perfect neighborhood and has plenty of space. We should definitely look at synthetic fields and multi-use. Greg Stork, SLO Resident, Youth Baseball, the fields have not changed since I grew up here. They have not changed and are essentially sand lots. The baseball season is close to year-round now. The way baseball has grown it is time to create a central baseball complex. PACKET PAGE 8 Parks and Recreation Committee Agenda for March 6, 2019 6 | P a g e MISCELLANEOUS Michael Freeman, SLO Resident, AYSO, CC Soccer, Youth Hockey, I am here to talk limited facilities and limited space. Keep up the new turf at Damon. We need an aquatic center. As far as hockey, kids are getting hurt the stick gets stuck in the boards. We need better lights and possibly a roof over the hockey center, safety is a concern. Cynthia Perrine, SLO Resident, CC Soccer and Youth Softball, I am here tonight to talk about youth softball and there is not enough space for pitching and girls who want to practice. Bill Wolman, SLO Resident, I lobbied for Damon Garcia many years ago. San Luis Obispo wants to stay green and soccer tournaments bring in money to the City. This is good tourism for the City. Youth Sports are taking on incredible schedules and travel all over the State, this is a revenue maker. Reggie Greenwood, SLO Resident, SLO Rugby Club, we have 50 teams coming from all over the country to our Fall tournament. We hope to expand Damon Garcia and expand parking. It is definitely a field use issue at Damon Garcia. Oliver Andrews, SLO Resident, I play 3 sports and I am here to talk about the fields and how wet they have been. I think we should install turf, fake grass fields. DISC GOLF Adam Scott, SLO Resident, I am a disc golf player and ask for allocating funds for maintenance of the course. It is very inexpensive and for all ages and great social interaction. Great use of public lands and help with our volunteers. Sklyar Shipley, SLO Resident, I am a disc golf player and it is a great passive use for park usage. New courses would be great in SLO and areas that are wooded or hilly are fine, and the cost is relatively low. Volunteers maintain course; studies show that vagrancy and graffiti and litter reduced by the placement of disc golf; least cost, most bang for your buck; more funding for adding more courses. Jay Hanson, SLO Resident, I love Sinsheimer and Laguna Disc Golf and SLO Throwers. I would like to advocate for funds for SLO Throwers for maintenance for the courses. Disc Golf along with Pickleball is a fast-growing sport. Our courses are not a destination but if we had more amenities it would attract more players. Greg Vine, SLO Resident, Disc Golf, We maintain 50-100 members a year and all the folks who use as drop in. We maintain with volunteer hours as our contract with the City, and all our members care for the courses. We are asking for funds for this effort. PACKET PAGE 9 Parks and Recreation Committee Agenda for March 6, 2019 7 | P a g e Adam Stowe, SLO Blues, I am disc golfer too. I am here for SLO Blues, and 50 years ago the Stadium was built it is now in total disrepair. The restrooms, parking, the stadium seating. Improving the facility could help with other user groups year-round. Fields and Facilities PRC Discussions: Commissioner Applegate, All the field use, can you explain the practice field use with the schools and lack of availability. Commissioner Avakian, field overuse has been mentioned and the continued lack of availability at school sites. We need multi-use, indoor/outdoor, more lighting, repurposing and new indoor spaces, warehouse type uses. We hope to obtain short term wins that can be accomplished in reviewing the past workshops. Commissioner Spector, I appreciate all the kids attending and speaking tonight. The tournaments mentioned and the amount of people coming to the City, what does that mean as far as dollars back to the City. The message coming across is more capacity and increased safety. Commissioner Schwab, can you explain and address the safety issues mentioned at the facilities. Commissioner Thurman, advocacy for synthetic fields, have you done a cost comparison to natural grass or a comparison study. SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS 1. Subcommittee Liaison Reports (Chair Avakian – 15 minutes) a. Adult and Senior Programming: Commissioner Spector spoke about the Senior Center; the group feels more in sync with the City. b. Active Transportation Committee: Commissioner Olson Absent. c. City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Commissioner Applegate spoke about Aquatics, staff will be having lifeguard training, it is the last year of the 100 Mile Club, all participants will get a water bottle; new hydration station has saved over 1,600 bottles. Facilities, fields have been closed for over a month because of the rain. New PA System will be installed in March, Golf Course purchased new push carts and received a ride-on greens mower. YSA Quarterly meeting next month, this is the last week of Youth Basketball, Futsal will begin in April. Adult Softball teams are low for upcoming season, but there is a new women’s softball league beginning on Fridays. MLBPAA free clinic on April 6th. d. Jack House Committee. Commissioner Schwab, no report (JHC did not meet). Next meeting will be March 13th. They are looking at the Community Survey for Operations of a historic home. e. Tree Committee: Vice Chair Thurman, Public Works has been updating the Tree Ordinance. They are trying to streamline the tree removal process with Community Development Department. A new local group Carbon Free SLO applied for a $30,000 grant to plant trees in the City, now just waiting to plant the trees within PACKET PAGE 10 Parks and Recreation Committee Agenda for March 6, 2019 8 | P a g e the City limits. Arbor Day in May. I will be talking at Beda’s Biergarten for Urban Forestry, March 13 at 6:00 p.m. f.Youth Sports Association: Not represented. 2.Director’s Report. Upcoming event highlights were provided. 3.Communication: There are two vacancies on the Commission and the Clerk has extended the application process. We hope to fill these positions by the time we meet next in April. ADJOURNMENT at 8:09 p.m. To the rescheduled Meeting of the Parks and Recreation Committee as approved by the PRC to Wednesday, April 3 , at 5:30 p.m., at the Parks and Recreation Office, 1341 Nipomo Street, San Luis Obispo, California APPROVED BY THE PARKS AND RECREATION COMMISSION: 04/03/2019 The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx PACKET PAGE 11 City of San Luis Obispo, Council Agenda Report, Meeting Date, Item Number Parks Parks and Recreation Commission AGENDA REPORT SUBJECT: ISLAY HILL PARK PLAYGROUND REPLACEMENT PROJECT, SPECIFICATION NO. 91654 Prepared by: Shelsie Kloepper RECOMMENDATION 1.Final review of Islay Hill Park Playground Layout; and 2.Provide any additional direction on the Islay Hill Park Playground Equipment Replacement Project. DISCUSSION Background Replacing playground equipment in the City’s parks limits the City’s liability exposure and keeps the City in compliance with State regulations. In 1999, staff developed a plan to identify replacement of the City’s park playground equipment, which anticipates the useful life of the equipment to be 15 years. Islay Hill Park Playground was built in 1997 and is the next playground scheduled to be replaced. In 2008, the State passed AB 1144 which mandates that all play equipment constructed between 1994 and 1999 be replace or upgraded within 15 years of installation. The project scope is to replace all the existing playground equipment and provide a new playground layout within the existing footprint. The project also includes accessibility improvements to the existing public restrooms and to the path of travel from parking spaces to the playground. The City has hired Wallace Group to design the project and is working with Game Time on the final layout. Public Outreach City staff has conducted several events to receive community input on the project design. Parks and Recreation staff presented some preliminary layout boards on September 29th, 2018, at the September Scramble Kid’s Obstacle Course at the Laguna Lake Golf Course. This outreach event was targeted for kids between the ages of 5-13. Two additional outreach events were held at Islay Hill Park Playground. The design team presented element boards that were voted on by children and adults. The boards were categorized by type of element and age group. The complete display included two boards for ages 2-5, three boards for ages 5-12, and one board for adult play and shade structures. The outreach events were planned at different times of the day to catch a variety of park user including the lunchtime crowd from 11 - 2pm on December 4th, 2018, and the afternoon and afterschool users from 3-5pm on December Meeting Date: April 3, 2019 Item Number:___#_5____ PACKET PAGE 12 Islay Hill Park Playground Replacement Project Page 2 12th, 2018. Staff received good feedback from these events for the elements that users would like to see in the new park layout. The feedback from the element boards was reviewed and provided to the playground vendors to prepare the latest park layout exhibits. Previous Parks and Recreation Commission Meeting On February 6th, 2019, staff presented an overview of the public engagement process for the new playground at Islay Hill Park and four example layouts to the Parks and Recreation Commission and the public. Staff received feedback from the commission and the public on the preferred layouts. Staff used input from the meeting to combine features and produce one revised layout. The revised layout incorporates shade features for all ages and focuses on an interconnective climbing course for the 5-12-year-old play area. The final design will also include signage for the walking path as requested from the public. FISCAL IMPACT The Islay Hill Park Playground Replacement Project was originally identified in the 2017-19 Financial Plan, page E2-10 through E2-11. The project is funded for design 2018-19 and construction 2019-20. The current construction budget is $350,000, but staff will be requesting an additional $150,000 in the 2019-21 Financial Plan to fund the increasing cost of construction. NEXT STEPS Staff will review all feedback from the Parks and Recreation Commission Meeting. This feedback will be used for staff to complete the design of the Islay Hill Park Playground. ATTACHMENTS Revised Islay Hill Park Playground Layout PACKET PAGE 13 REVISED LAYOUT PACKET PAGE 14 OVERALL LAYOUTPACKET PAGE 15 2-5 AGE GROUPPACKET PAGE 16 2-5 AGE GROUPSPINNERPACKET PAGE 17 2-5 AGE GROUPMUSICALPACKET PAGE 18 5-12 AGE GROUPSPINNERSWINGS ADJACENT SPINNER AND SEE SAWSTANDING SEE SAWPACKET PAGE 19 SWINGSPACKET PAGE 20 5-12 AGE GROUPPACKET PAGE 21 5-12 AGE GROUPPACKET PAGE 22 5-12 AGE GROUPPACKET PAGE 23 Parks Parks and Recreation Commission AGENDA REPORT SUBJECT: MISSION PLAZA SAFETY ENHANCEMENTS From: Matt Horn, City Engineer Prepared by: Richard Burde, Engineer II RECOMMENDATION 1. Receive a presentation on planned safety enhancements in the Mission Plaza; and 2. Provide comment on the proposed enhancements. DISCUSSION Background Mission Plaza is a social hub for the City of San Luis Obispo and is used for multiple purposes by visitors and residents. In recent years it has also struggled with illicit activities and unproductive uses of the public spaces, particularly adjacent to the historic adobe. The Police Department has tracked increases in illegal and illicit activities within the Plaza for several years now. The safety enhancements proposed are intended to discourage bad behaviors while increasing all users safety and return the Mission Plaza to more inviting space for City residents and visitors. The series of improvements to the Plaza are proposed as 1. Installation of two pole mounted security cameras. 2. Removal of the “Pony Wall” surrounding the Murray Adobe’s patio area. 3. Installation of a hydration station. 4. Installation of removable bollards at the west entrance to the plaza, planned for installation as part of the Farmer’s Market Safety Bollard Project. 1. Pole Mounted Cameras The Police Department has requested the that two security cameras be installed in the Plaza to aid in monitoring areas prone to crime, drug use, and other illegal activities. Similar cameras are already in use at the intersection of Monterey and Chorro as well as Monterey and Broad. The locations proposed will help eliminate “blind spots” that currently exist on the Plaza and have been shown to reduce illegal activities in addition to providing valuable information to deter the same. 2. Removal of Pony Wall The Murray Adobe’s patio and pergola has become an attraction for gathering and illicit activities. The pony wall both blocks line of sight as well as provides a place for individuals to sit and congregate comfortably for long periods of time. This pony wall and bench were installed in 1973 and are not part of the historic Murray Adobe. The removal of this wall, the trash can, and the benches attached to it, will help create better visibility on the plaza for law enforcement and further discourage loitering and engaging in unlawful behavior. Meeting Date: April 3, 2019 Item Number: 6 PACKET PAGE 24 DRAFT MISSION PLAZA MASTER PLAN Page 2 3. Hydration Station Council passed Ordinance No. 1641 in 2017, which amended the Section 8.07.050 of the City’s Charter to include requirements for increasing availability to public drinking water as a component of Capital Improvements Projects located in a park, plaza, playground, or other public space. Staff identified a need for this in Mission Plaza and have selected the most suitable location for public convenience and ease of access to available water utility connections. This will be the 15th hydration station installed within the City since the implementation of the program. The availability of hydration stations throughout the City is a key component to implementing the City’s goal for reducing the use of plastic water bottles. Photo of similar hydration proposed to be installed Pony Wall Proposed for Removal. PACKET PAGE 25 DRAFT MISSION PLAZA MASTER PLAN Page 3 4. Removable Bollards In the February 2018 Mid-Year Budget Review, a project was identified to improve security at the downtown Thursday Night Farmers Market, Mission Plaza, and other downtown special events. Ten locations were identified for increased protection at all the vehicular points of entry into the streets used for Thursday Night Farmers Market and to the entrance into Mission Plaza from Broad Street. Staff reviewed locations with the Police and Fire Departments, and the leadership of Downtown Association, and decided the highest priority locations were on both ends of Higuera, both ends of Chorro, and the entrances to Mission Plaza from Broad and Monterey Streets. Removable bollards were determined to be the most appropriate vehicular safety enhancement for Mission Plaza; removable bollards provide a barrier during events in the Plaza but may be removed to provide access to vehicles that must access the plaza or businesses located across the Warden Bridge. For more information on this project follow this link. Detail of Removable Bollards PACKET PAGE 26 DRAFT MISSION PLAZA MASTER PLAN Page 4 Location Map of Proposed Enhancements Environmental Review This project is located within one of the City’s archeologically sensitive sites and will follow the mitigation measures identified in the initial study performed by the City and the resulting negative declaration related to street excavation projects in sensitive areas. These measures include the presence of a historical archaeologist who will monitor the site during excavation and trenching. Public Outreach During the Mission Plaza Concept Plan public outreach process numerous public events and stakeholder meetings revealed that safety on the plaza was a major concern. The proposed enhancements seek to address some of these safety concerns by increasing visibility for law enforcement. PACKET PAGE 27 DRAFT MISSION PLAZA MASTER PLAN Page 5 PARKS AND RECREATION COMMISSION CONSIDERATION The Mission Plaza enhancements represents requests made by both the Police and Public Works, and departments to address ongoing concerns in the Plaza. The Parks and Recreation Commission purview is to review and make recommendations for changes which could have an impact on the City’s parks and park facilities. The Parks and Recreation Commission’s guidance will be used to generate construction level documents that incorporates advisory body input. Construction of the cameras, hydration station, and removal of the pony wall in anticipated in late summer 2019. NEXT STEPS Staff will review all feedback from the Parks and Recreation Commission Meeting. This feedback will be used by staff to complete the design of the Mission Plaza Enhancements. PACKET PAGE 28 Parks and Recreation Commission Agenda Report Meeting Date: 04/03/2019 Item Number: DATE: April 3, 2019 FROM: Shelly Stanwyck, Parks and Recreation Director Prepared By: Shawna Scott, Senior Planner, Community Development SUBJECT: Parks and Recreation Master Plan and General Plan Element Update RECOMMENDATION Receive staff update, receive public comments and provide feedback in relation to the Parks and Recreation Master Plan and General Plan Element Update. DISCUSSION Background In 2017, the City Parks and Recreation and Community Development Departments initiated the update to the City’s Parks and Recreation Element of the General Plan and the Master Plan (the “Update”). The Parks and Recreation Commission (PRC) reviewed and provided feedback on the Project Plan for the Master Plan and Element on September 6th and October 4th of 2017 and recommended the City Council approve the Project Plan. On November 7, 2017, the City Council approved the Project Plan, and a consultant team led by WRT was selected in February 2018 to support the Master Plan and Element Staff team. Since that time, the team has implemented the foundational stages of the Project Plan by conducting extensive initial community outreach pursuant to the approved Community Engagement Plan1 and as summarized in the Community Needs Assessment Engagement Memorandum2 approved by the PRC in December 2018. In addition, the results from the statistical survey conducted by ETC Institute are available for review in the Needs Assessment Survey Findings Report3. 1 Approved by the Parks and Recreation Commission in April 2018, available here. 2 Approved by the Parks and Recreation Commission in December 2018, available here. 3 Approved by the Parks and Recreation Commission in December 2018, available here. PACKET PAGE 29 City of San Luis Obispo, Title, Subtitle Parks and Recreation Master Plan and General Plan Element Update Page 2 Actions completed and ongoing include: Date Action October 2017 PRC approves Update Project Plan November 2017 Council approves Update Project Plan April 2018 PRC approves Community Engagement Plan Spring/Summer 2018 Staff hosts pop-ups promoting September Workshop September 13, 2018 Bright Ideas Public Workshop August-October 2018 ETC – Needs Assessment Survey December 2018 Community Needs Assessment, Engagement Memorandum and Needs Assessment Survey Findings Report approved by the PRC January 2019 PRC Workshop on SLO Swim Center and Events February 2019 PRC Workshop on Parks March 2019 PRC Workshop on Community Centers, Youth Services and Programs, and Fields and Facilities Ongoing Comment cards and email interested list gathering Ongoing E-Newsletter/Email blasts Ongoing Social media: education, meeting announcements Ongoing Neighborhood meetings (staff available for) Ongoing Public input and communications to staff Ongoing Open City Hall SUMMARY OF PARKS AND RECREATION COMMISSION WORKSHOP SERIES At the December 5, 2018 PRC meeting, the Commissioners reviewed and discussed themes and topics that are emerging as important to the public, based on the results of the Bright Ideas Public Workshop, statistical survey, and overall comments from the community. The PRC provided guidance to staff regarding topics that were the focus of three workshops with the Commissioners and the public in January, February, and March 2019. Each 2019 PRC workshop included a presentation from Staff, extensive public comment, and discussion among the Commissioners about the themes and topics as they relate to the future of parks, facilities, and recreation in San Luis Obispo. The purpose of the three workshops was to: • Inform the Commissioners and the public about parks and recreation facilities, amenities, and programming currently enjoyed by our community, in addition to the great input received from the statistical survey and through past and ongoing community engagement opportunities; • Provide additional avenues for the public to express themselves about the future of parks, facilities and recreation through written comments and spoken testimony; • Host a community conversation with the public regarding the residents’ priorities for the future of parks, facilities, and recreation in San Luis Obispo; and • Further inform for the content of the Community Needs Assessment Report to be prepared by WRT and presented at a June 5, 2019 Public Workshop. PACKET PAGE 30 City of San Luis Obispo, Title, Subtitle Parks and Recreation Master Plan and General Plan Element Update Page 3 Based on the results of community engagement thus far, multiple topics are important to the public, and were identified by the PRC for focused discussions related to the community’s values and priorities, unmet needs, and hopes and dreams. A summary of what we heard at each 2019 PRC Workshop is provided below. The January 9, 2019 PRC Workshop focused on: 1) SLO Swim Center and current and future programming and current and future pool and other aquatic needs and 2) Events, including park activation, citywide events, neighborhood events, and enrichment classes. Some of the topics identified by the public and the PRC during the workshop included: therapy pool expansion; more hours for pool use; more programming at S LO Swim; aquatic play areas for kids; creating community and social gathering area(s); continue discussion/assessment related to allowing businesses in parks (i.e. food trucks, yoga, small music events); and expanded public outreach regarding current and planned City events. The February 6, 2019 PRC Workshop focused on Parks, including: bike parks and bike skills areas, park improvements and connectivity, programming in parks, botanical and natural enhancements, and dog parks. Some of the topics identified by the public and the PRC included: bike parks and pump tracks; non-vehicle connectivity to parks; beautification within parks and small “pocket” neighborhood parks; sustainable landscaping; fitness areas in parks; dog parks that provide enough area and operational features (fencing, water, possible separation between large and small dogs); and provision of fencing around the Laguna Lake dog area. The March 6, 2019 PRC Workshop focused on Youth Services and Programs, Community Centers and Fields and Facilities. Some of the topics identified by the public and the PRC during the workshop included: the need for more space and funding to support expanded youth services and programs; reaching out to community partners for space and volunteers; need for multi-generational community center; need for expanded programming for active seniors; a community center should be more welcoming and inviting; need for more safe multi-use and sport-specific field space year-round; consider options such as indoor fields, synthetic turf, and evening-hour lighting for more capacity/use and durability; consider facility with the capacity for tournaments; continue partnership with existing disc golf groups for improvements and additional courses; and improve/upgrade Sinsheimer Stadium. Discussion Topics and Input from the PRC: The PRC should discuss and provide feedback to staff regarding the following: 1. Do the summaries above capture what the PRC heard from the public during the 2019 PRC Workshops? 2. Are there other topics to include or consider as staff moves forward towards the Community Needs Assessment Workshop? 3. What are the key topics that should be addressed and require further public input at the Community Needs Assessment Workshop? PACKET PAGE 31 City of San Luis Obispo, Title, Subtitle Parks and Recreation Master Plan and General Plan Element Update Page 4 NEXT STEPS AND OPPORTUNITIES FOR FURTHER PUBLIC ENGAGEMENT As described in the Community Engagement Plan for this Project, there will be many, many more opportunities for public input prior to preparation of the draft Master Plan and Element. As outlined below, all reports will be provided to the PRC and additional advisory bodies and the City Council, as applicable. Staff encourages the public to review these documents, as well, and provide comments throughout the Master Plan and Element update process. Highlights of current and next steps include the following: Date Action Details May 1, 2019 Draft Community Needs Assessment 1.PRC review and approval of Draft Community Needs Assessment report by WRT 2.Public review and input June 5, 2019 Community Needs Assessment Public Workshop 1.Discussion of Community Needs Assessment 2.WRT present 3.Engagement and discussion of themes May/June/July 2019 Community Needs Assessment provided to Advisory Bodies and Council 1.Advisory bodies receive Community Needs Assessment and update from staff 2.Council receives Community Needs Assessment and update from staff 3.Public meetings and engagement for ALL PACKET PAGE 32