HomeMy WebLinkAbout11-09-2018 Records Destruction PD - Tapescity of san'tuis omspo
Police Department
July 19, 2018
To: Deanna Cantrell, Chief of Police
Christine Dietrick, City Attorney
From: Tera Rapp, Records Supervisor
Subject: REQUEST FOR RECORDS DESTRUCTION
AIR
SLO CITY CLERK
On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule.
In accordance with that policy and schedule, certain records have been identified as
eligible for destruction. A listing of those records and relevant sections from the records
retention schedule are attached.
The method of destruction will be through the company Docuteam. Docuteam's
destruction methods meet all criteria for the Department of Justice regarding
destruction. No records will be destroyed prior to the approved retention period. We will
begin destroying the records upon receiving your written authorization below.
Requesting approval to destroy tape backups from our previous system (tapes are from
prior to 2010 when dispatch was housed at the Police Department). These tapes are
not compatible with our current system and have been maintained well beyond the two-
year destruction per GC 34090.
Attachment:
Copy of Retention/Disposition Schedule
Please sign below indicating your approval for the desjr4ction of th+ abov listed
records.
Chief Deanna Cantrell hnstine Die
Chief of Police City Attorney
CERTIFICATION OF DESTRUCTION
I certify that the records listed above were properly disposed of on
J
Tera Rapp
Records Supervisor
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Law section
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Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites
Code:GOV -' Section: 34090. Search Q
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GOVERNMENT CODE - GOV
TITLE 4. GOVERNMENT OF CITIES [34000 - 45345] ( Title 4 added by Stats. 1949, Ch. 79, )
DIVISION 1. CITIES GENERALLY [34000 - 34102] ( Division 1 added by Stats. 1949, Ch. 79. )
CHAPTER 1. General [34000 - 340951 ( Chapter 1 added by Stats. 1949, Ch. 79. )
ARTICLE 4. Miscellaneous [34090 - 34095] ( Article 4 added by Stats. 1949, Ch. 79. )
34090. Unless otherwise provided by law, with the approval of the legislative body by resolution and the written
consent of the city attorney the head of a city department may destroy any city record, document, instrument, book
or paper, under his charge, without making a copy thereof, after the same is no longer required.
This section does not authorize the destruction of:
(a) Records affecting the title to real property or liens thereon.
(b) Court records.
(c) Records required to be kept by statute.
(d) Records less than two years old.
(e) The minutes, ordinances, or resolutions of the legislative body or of a city board or commission.
This section shall not be construed as limiting or qualifying in any mariner the authority provided in Section 34090.5
for the destruction of records, documents, instruments, books and papers in accordance with the procedure therein
prescribed, .
(Amended by Stats, 1975, Ch. 356.)
https:Hleginfo,legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=34090.&1... 7/31/2018
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Document Storage. Retrieval & Managemont Professionals Ab
CERTIF I C:A►TE O 0ESTR[1:::
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COMPANY NAME: � � Ul,�] LW
ADDRESS: DATE; t /) j Q TIME:
The DocuTeam is a member of the National Association For Information Destruction (NAID), and follows the guidelines and
policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials.
NOTES:
Non-NAID Certified
CONTAINER TYPE FILE BOX BANKER
Box
QUANTITY
DESTROYED
THE DocUT ---"
EMPLOYEE �J�� , ; r +
35 GAL. 64 GAL. LARGE CAB MED. CAB MAG.MEDIA OTHER
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AUTHORIZED
SIGNATURE
PRINTED NAME:
140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 1 www.thedocuteam.com