HomeMy WebLinkAbout04-04-2019 - Signed MOU for Dispatch ConsolidationMEMORANDUM OF UNDERSTANDING
FOR THE ALLOCATION OF COSTS RELATED TO THE FUNDING OF A FEASIBILITY
STUDY, BY AND BETWEEN THE CITY OF ATASCADERO, CITY OF PASO ROBLES, CITY
OF SAN LUIS OBISPO, AND BOARD OF TRUSTEES OF THE CALIFORNIA STATE
UNIVERSITY ON BEHALF OF CALIFORNIA POLYTECHNIC STATE UNIVERSITY, SAN
LUIS OBISPO
THIS MEMORANDUM OF UNDERSTANDING ("MOU"), is made and entered into as of this qth
day of W (the "Effective Date"), by, and between the CITY OF ATASCADERO, CITY OF EL
PASO DE ROBLES, AND THE CITY OF SAN LUIS OBISPO (each, a "City" and collectively, the
"Cities,"), and the BOARD OF TRUSTEES OF THE CALIFORNIA STATE UNIVERSITY ON
BEHALF OF CALIFORNIA POLYTECHNIC STATE UNIVERSITY, SAN LUIS OBISPO (the "Cal
Poly"), together "Parties", or individually "Party".
RECITALS
A. Across the country, jurisdictions have considered consolidating services to realize greater efficiency
and cost effectiveness, economies of scale, and in the case of emergency dispatch, to provide a higher
level of inter -agency coordination and service. Entities expect better service in terms of faster response
times and fewer errors due to standardized call handling and dispatch protocols. Consolidation
contributes to improved service levels through enhanced coordination and interoperability, better
training and certification opportunities for dispatchers, and improved and consistent communications
equipment and technology.
B. Due to many of the potential benefits and concurrent with many jurisdictions across the country, the
Parties are interested in the exploring the possibility of consolidating their respective dispatch centers
into one consolidated regional communications center.
C. To begin assessing the possibility of consolidating their respective dispatch centers, the Parties agree
that a feasibility study must be conducted to analyze the opportunities and constraints that would impact
or impede the successful consolidation of dispatch communications (the "Feasibility Study").
D. The Parties acknowledge that a collaborative approach to conducting a Feasibility Study to analyze
dispatch consolidation will provide the most cost effective and comprehensive plan possible.
E. The City of San Luis Obispo has previously worked with Citygate Associates, LLC ("Citygate") for
numerous workload and staffing studies as well as coverage and masterplans and has found their work
to be exceptional. Citygate has prepared a scope of work and proposal to prepare the Feasibility Study
which was sent to all Parties.
F. The Parties enter into this MOU to memorialize their support, participation and corresponding
obligations with regards to the approach and minimum amounts of financial support each Party's
jurisdiction should provide towards the funding of Phase I of the Citygate Proposal.
NOW, THEREFORE, the Parties agree as follows:
1. Recitals. The above Recitals are true and correct and are incorporated herein by this reference.
2. The Parties support the shared cost model shown in the Citygate Proposal. In the model, the costs of
the overall Feasibility Study are allocated using each of the Parties calls for service. The Parties agree
to split any additional costs borne, per the cost model in the Citygate Proposal. Citygate will bill the
City of San Luis Obispo on a monthly basis; the Parties agree to pay the City of San Luis Obispo their
monthly share of costs (based on the cost percentage allocation below) within 14 days of billing
received from the City of San Luis Obispo.
Agency
Cost Allocation Percentage
Cal Poly
10%
City of Atascadero
21.3%
City of El Paso de Robles
32%
City of San Luis Obispo
36.7%
3. A Feasibility Study Steering Committee comprised of the San Luis Obispo Police Chief and any other
public safety officers assigned by the Parties shall work collaboratively to provide data to Citygate and
review and provide comments on draft analyses and recommendations. The Parties agree to commit
the necessary staff time to assist the lead agency and Citygate performing the Feasibility Study and
agree to work collaboratively.
4. The Parties agree that nothing in this MOU will prohibit a Party from contributing more funding toward
the completion of the Feasibility Study or support efforts to do so.
5. The Parties agree that nothing in this MOU obligates a Party to proceed with consolidating their police
and/or fire dispatch centers or creating a regional communications center.
6. Any Party may terminate this MOU at any time by sending thirty days written notice to all other Parties.
The terminating Party shall pay for all fees incurred up to the point of termination. In the event a Party
terminates this MOU, the other Parties may continue with this Agreement.
IN WITNESS WHEREOF, by their execution below, the Parties agree to support and advocate for the
methodology and approach stated hgfin. _
Dated: o113ZI 9 aaywr of
TOF ATASCfERO
B: ?r�ci/c cc z eKa,2�
Title: • rri/ 4,4,v,4 6 c Z
Dated: 5/1Z19
Dated: q yli
.." T,r
CITY OF -I. PAS-. DE ROBLES
By: i LU
Title: ! Al3AIkeF
CITY
By:_
Title:
No
3AN LUIS OBISPO
� 1b Xh,-rriti./
Dated:
BOARD F TRUSTEES OF THE CALIFORNIA STATE UNIVERSITY
Title:
Exhibit A
Agency
JPA Cost Share
-
Call Volume
Atascadero
21.309
Paso Robles
32%
San Luis Obispo
36.70%
Cal Poly PD
10%
Totals 100%
Using the table above, it is estimated that each agency will be responsible for the following costs related to
Phase I of the Feasibility Study, total cost $126,586:
Atascadero - $26,962.82
Paso Robles - $40,507.52
San Luis Obispo - $46,457.66
Cal Poly PD - $12,658