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Home My WebLink About04-24-2019 Records Destruction PD - DAC-Noise-Early Removal-Landlord CitationsPolice Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 805.781,7317 March 21, 2019 To: Deanna Cantrell, Chief of Police Christine Dietrick, City Attorney �� From: Christine Wallace, Neighborhood Outreach �;�["" Subject: REQUEST FOR RECORDS DESTRUCTION (� R ECEI VEp APR 2 4 2019 C17-Y CL�RK On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. The method of destruction will be by shredding and recycling. Indices of this information are retained electronically in our Records Management Computer. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. Requesting approval to destroy: Record Series 1300 Record Title DAC cards Retention Period 2 File Date 2015-2016 Code Section GC34090 1300 Noise Disturbance notification letters 2 2 2015-2016 2015-2016 GC34090 GC34090 1300 Early Removal Applications 1300 Landlord Citations 1 2 2015-2016 GC34090 Attachment: Copy of Retention/Disposition Schedule Please sign below indicating your approval for the des Chief Deanna Cantrell Chief of Police CERTIFICATION OF DESTRUCTION I certify that the records listed above were properly disposed of on Aod B 201 L Ch isti a Wallace Neig borhood Outreach Manager CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD TITLE TOTAL OFFICE RESPONSIBLE CODE SECTION REMARKS RETENTION FOR RETENTION AND PERIOD DISPOSITION OF RECORD Utilties Rebate applications 3 Utilities GC34090 Water & Wastewater Management Plans S+2 Utilities 40CPR Water & Wastewater Studies CL+10 Utilities GC34090 Water Qualit y Reports P Llti ties GC34090 Water Reuse - SWRCB & NMFS reporting P Utilities 40CFR + Historical Water Treatment Plant - Dept of Public Health reports P Utilities 40CFR + Historical Water Treatment Plant - EPA reports P Utilities 40CFR + Historical Wells & Groundwater information P Utilities GC34090 Whale Rock Financial Plans and Statements P Utilities GC34090 Whale Rock/Minutes P Utilities GC34090 WRF Annual Discharge Monitoring Reports P Utilities 40CFR + Historical WRF Monthly Discharge Monitoring Reports 2 Utilities 40CFR AdlriinisWve Accident Review CL+S Police GC34090 Administrative/IntemalInvestigations CL+5 _ Police GC34090 P Police GC34090 Electronic records only with the exception of mandated destruction pursuant to sections: PC 290(d)(4) & 851.8, H&S 11361.5(a),(b),(d),&(e), W&I All Arrest Reports Po 781(a), 826(a), 626(G). Arrest and Citation Register 2 Police GC34090 Arson Registrant - Adult P Police PC 457.1 t3 2 Arson Registrant - Juvenile P Police W&1781 Audio Recordings- Telephone and Radio 21 Police GC34090Z - Electronic retards only Background Investigations T+51 Police GC34090 Background Investigations - Not Hired CL+21 Police GC34090 i Child Abuse, Neglect, Molest P Police PC 799 Citations 2 a Police GC34090 - Electronic records only Citizen Complaints CL+5 Police GC34090 Collision Reports 5 Police GC24090 and GC34090.7 - with the exception of fatality reports Concealed Weapon Permit Records A/E+2 Police GC34090 Confidential Informants 2 Police GC34090 Court Log 2 Police GC34090 - Electronic records only Daily Calls for Service Lag 2 Police GC34090 Death cases P Police OC34090 Embezzlement of Public Funds P Police PC 803 Employee Training Rewds T+5 Police GC34090 C Fatal Traffic Collision P Police GC34090 c P Police PC 799 - Case by case determination as to whether stored electronically or paper Felony capital crimes, crimes punishable by death/life in prisonment Felony Crime feports 10 Police PC 804 Fire Arms - lost or stolen CL+5 Or P Police CLETS P&P - Permanent until weapon is located 2 Police H&S 11361.5(a) - Exception: violation H&S 11357(e) by a juvenille. Health &Safety Codes Sections-11357{h ,{c},(d), or (e) or H&S 11360 Homicides P Police PC 799 5 Police GC34090 - Electronic records with the exception of death and missing persons Incident and Non -criminal Reports cases Juvenile Detention Logs/Surve 1Month reports CU+2 Police GC34090 Kidnapping - Active P Police CLETS P&P Massage, Taxi, Permits CL+2 Police GC34090/SLOMC 5.56.150 5 Police GC34090 with exceptions: related unserved warrants, identifratate items which have not been recovered, unadjudicated arrests (except H&S 11357/11360), presently Misdemeanor and Infraction violation cases involved in civil or criminal I ti ation Missing Persons - Active P Police CLETS P&P Narcotics Registrant P Police H&S 11594 News Releases Press Releases 51 Police I GC34090 - Electronic records only AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=Terminated Police Department 1042 Walnut Street, San Luis Obispo, CA 92401-2729 805.781,7317 slacity org MEMORANDUM DATE: March 22, 2017 TO: City Clerk City Attorney FROM: Christine Wallace, Neighborhood Outreach SLOPD" SUBJECT: ADDITION TO RECORDS RETENTION SCHEDULE In accordance with federal, state, and local regulations the following records titles should be incorporated into the City's Records Retention Schedule. Record Series Record Title _ Retention _ Period 2 Dept. Responsible Code Section/Remarks 1300 DAC cards Police GC34090 1300 Noise disturbance notification letter 2 Police GC34090 1300 1 Early Removal Applications 2 Police GC34090 Please sign below indicating your a proval for e addition of the above listed records titles. Department Head , ity Attorney City Clerk Original: City Clerk's Office Copy: Department