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Home My WebLink About04-05-2019 Records Destruction Police - Call and Service logsa til r rrV 'o Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 805-781-7317 slash{ cry MEMORANDUM April 5, 2019 To: Deanna Cantrell, Chief of Police Christine Dietrick, City Attorney From: Tera Rapp, Records Supervisor Subject: REQUEST FOR RECORDS DESTRUCTION SLO CITY CLERK On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. The method of destruction will be by shredding and recycling. Indices of this information are retained electronically in our Records Management Computer. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. Request approval to destroy Daily Calls for Service Logs dated April 4, 2014 through December 18, 2016. Attachment: Copy of Retention/Disposition Schedule Please sign below indicating your approval for the destr io abov Iisted Deanna Cantrell ine Dietrick Chief of Police City Attorney CERTIFICATION OF DESTRUCTION I certify that the records listed above were properly disposed of on Tera Rapp Records Supervisor CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD TITLE Utilties Rebate applications TOTAL RETENTION PERIOD 3 OFFICE RESPONSIBLE FOR RETENTION AND DISPOSITION OF RECORD Utilities CODE SECTION REMARKS GC34090 Water & Wastewater Management Plans S+2 Utilities 40CFR Water & Wastewater Studies CL+10 Utilities GC34D90 Water Quality Reports P Utilities GC34090 Water Reuse - SWRCB & NMFS reporting P Utilities 40CFR + Historical Water Treatment Plant - Dept of Public Health reports P Utilities 40CFR + Historical Water Treatment Plant - EPA reports P Utilities 40CFR + Historical Wells & Groundwater information P Utilities GC34090 Whale Rock Financial Plans and Statements P Utilities GC34090 Whale Rock/Minutes P Utilities GC34090 WRF Annual Discharge Monitoring Reports P Utilities 40CFK+ Historical WRF Monthly Discharge Monitoring Reports 2 Utilities 40CFR 1300 POLICE Admintst8M Accident Review CL+5 Police GC34090 ,Administrative/Internal Investigations CL+5 Police GC3409.0 All Arrest Reports P Police _ GC34080 Electronic records only with the exception of mandated destructlon pursuant to sections: PC 290(d)(4) & 851 .8, H&S 11361.5(a),(b),(d),&(e), W&I 781(a), 826(a), 826(b), Arrest and Citation Register 2 Police GC34090 Arson Registrant - Adult P Police PC 457. 1 (b)2 Arson Registrant - Juvenile P Police W&I 781 Audio Recordings- Telephone and Radio 2 Police GC34090.6 - Electronic records onl Back round Investigations Background Investigations - Not Hired Child Abuse, Neglect, Molest T+5 CL+2 P Police Police Police GC34090 GC34090 PCC 799 Citations 2 Police GC34090 - Electronic records only Citizen Complaints CL+5 Police GC34090 Collision Reports 5 Police GC24090 and GC34090.7 - with the exception of fatality reports Concealed Weapon Permit Records A/E+2 Police GC34090 Confidential Informants 2 Police GC34090 Court Log 2 Police GC34090 - Electronic records only Daily Calls for Service Log 2 Police GC34090 Death cases P Police GC34090 Embezzlement of Public Funds P Police PC 803 Employee Training Records T+5 Police GC34090(c) Fatal Traffic Collision Felony capital crimes, crimes punishable by death/life in prisonment P P Police Police GC34090(c PC 799 - Case by case determination as to whether stored electronically or paper Felony Crime reports 1.0 Police PC 804 Fire Arms - lost or stolen CL+5 Or P Police CLETS P&P - Permanent until weapon is located Health &Safety Codes Sections-11357(b),(c),(d), or (e) or H&S 11360 2 Police H&S 11361.5(a) - Exception: violation H&S 11357(e) by a juvenille. Homicides P Police PC 799 Incident and Non -criminal Reports 5 Police GC34090 - Electronic records with the exception of death and missing persons cases Juvenile Detention Logs/Survey/Monthly reports CU+2 Police GC34090 Kidnapping - Active Massage, Taxi, Permits Misdemeanor and Infraction violation cases Missing Persons - Active Narcotics Registrant News Releases Press Releases) P CL+2 5 P_ P_ 5 Police Police Police Police Police Police CLETS P&P GC34090/SLOMC 5.56.150 GC34090 with exceptions: related unserved warrants, identifiable items which have not been recovered, unadjudicated arrests (except H&S 11357/11360), presently involved in civil or criminal litigation CLETS P&P H&S 11594 GC34090 - Electronic records only AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=Terminated