HomeMy WebLinkAbout05-03-2019 Records Conversion - Attorney office - variousMEMORANDUM
DATE: 05/03/2019
TO: Teresa Purrington, City Clerk
J. Christine Dietrick, City Attorney
FROM: Kelly White
Bailey Hicks
SUBJECT: CONVERSION OF HARD COPIES TO ELECTRONIC FILES
In accordance with the City's Records Retention Policy, certain records have been identified as
being eligible for conversion from hard copy to electronic copy and will be maintained with a
trusted system as described in the Secretary of State Guidelines for Trustworthy Electronic
Document or Records Preservation Standards.
Please sign below indicating that the record titles are appropriate for electronic retention and the
retention system meets the requirements of the records retention policy.
Record Titles to be eligible for electronic, retention:
Audit Letters
Claim Correspondence
Court Pleadings
Development Review
Holland -Roe V. City and Pierce -Pierce File
Litigation Correspondence
Records Requests
Subpoena Letters
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Original: City Clerk's Office
Copy: Department
City Clerk