HomeMy WebLinkAbout05-15-2019 Records Conversion - Attorney office - variousMEMORANDUM
DATE 5/15/2019
TO: CHRISTINE DIETRICK
CHARLES BELL
TERESA PURRINGTON
FROM: KELLY WHITE -PARALEGAL
SHERYL FOX -LEGAL ASSISTANT
SUBJECT: CONVERSION OF HARD COPY TO ELECTRONIC RECORDS
In accordance with the City's Records Retention Policy, certain records have been identified as
being eligible for conversion from hard copy to electronic copy and will be maintained with a
trusted system as described in the Secretary of State Guidelines for Trustworthy Electronic
Document or Records Preservation Standards.
Record Titles to be eligible for electronic retention:
• Criminal Complaint Files
• Criminal Citations
■ Pitchess and Pretrial Discovery Motions
• Criminal Subpoena's
• Victim Witness Notification
■ Notices to Appear
• Administrative Files
• Trial de Novo Files
• Small Claims Files
• Civil Litigation Files Non -Property
• Civil Subpoena's
• Civil Litigation Real Property
• Bankruptcy Notifications
• Public Art Agreements
• FPPC Documents
■ League of California Cities Documents
•
Joint Powers Agreements
•
Cost Recovery Files
■
Employee Discipline Files
•
Labor Negotiation Files
•
Applications
•
Code Enforcement Files
•
Development Project Files
•
Recorded Documents (Easements, Abandonments and Deeds)
•
Public Works Job Files
•
Staff Meeting Notes
•
Correspondence
•
Research Files
Please sign below indicating that the record titles are appropriate for electronic retention and the
r tention sy en neets t4requi.of t rec rds retention policy.
UcpartmeEit Heatorney City Clerk
Original: City Clerk's Office
Copy: Department