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Home My WebLink About06-04-2019 Item 09 - Award Stafford Kentucky Sewer Line Replacement Project - spec no 91265 Department Name: Public Works Cost Center: 6102 For Agenda of: June 04, 2019 Placement: Consent Estimated Time: N/A FROM: Daryl Grigsby, Public Works Director Prepared By: Hai Nguyen, Engineer III SUBJECT: AWARD THE STAFFORD/KENTUCKY SEWER LINE REPLACEMENT PROJECT, SPECIFICATION NO. 91265 RECOMMENDATION 1. Award a contract to R. Burke Corporation in the amount of $908,202 for the Stafford/Kentucky Sewer Line Replacement Project, and 2. Approve the following budget transfers: a) $208,469 from the Sewer Fund Undesignated Capital account to the project account. b) $414,543 from the Sewer Lining Project 2019 account to the project account. DISCUSSION On April 02, 2019 the City Council authorized inviting bids for the Stafford/Kentucky Sewer Line Replacement Project, Specification Number 91265. Two bids were received and opened on May 09, 2019 and R. Burke Corporation was the lowest responsible bidder with a bid of $908,202. This bid is higher than the publicly disclosed Funding Amount of $768,000 by $140,202. This increase in costs may be attributed to the overall increase in construction activity and high demand for contract work. The Contractor’s references, license, and registration with the Department of Industrial Relations have been verified (See attached Bid Results, Attachment A). It is recommended that the project be awarded to R. Burke Corporation and various budget amendments and transfers be completed to fund the project (see attached Contract, Attachment B). Previous Council or Advisory Body Action This project was identified in the City Council approved 2013-15 Financial Plan, Capital Improvement Plan. Project construction was delayed until now due to availability of staffing to finalize construction documents. Policy Context The City Council approved the Wastewater Collection System Infrastructure Renewal Strategy in January 2016. The plan identified a strategy for prioritizing pipeline replacement in the wastewater collection system to serve existing customers and future development in the City. Packet Pg. 115 Item 9 Per Exhibit 202-A of the October 2015 Financial Management Manual, Council approval is required for Public Projects that cost over $175,000. Public Engagement Public engagement was done during the initial identification of this project to be included in the 2013-15 Financial Plan and again during preparation of the construction documents. Residents that will be affected from construction operations will be notified of the upcoming work to reduce adverse impacts. CONCURRENCE There is concurrence from the Utilities Department of the project need based on conditions of existing infrastructure, available staffing resources, and upon the review of the bid results. ENVIRONMENTAL REVIEW This project is categorically exempt from environmental review pursuant to section 15301 of the CEQA Guidelines (Existing Facilities) since it is a maintenance and replacement project. A Notice of Exemption has been filed through the Community Development Department. FISCAL IMPACT Budgeted: Yes Budget Year: 2011-13 & 2013-15 Funding Identified: Yes Fiscal Analysis: Funding Sources Current FY Cost Annualized On-going Cost Total Project Cost General Fund State Federal Fees Sewer Fund $1,228,702 Total $1,228,702 Packet Pg. 116 Item 9 Total Project Bid $908,202 Contingencies:$110,000 Construction Management and Construction Inspection:$200,000 Material Testing:$10,000 Printing:$500 Total Cost of Project $1,228,702 Project Account (91265)$605,690 Sewer Undesignated Captial (602.9501.71501)$208,469 Sewer Lining Project 2019 (91641)$414,543 Total Funding Available $1,228,702 Stafford / Kentucky Sewerline Replacement Project (91265) The Base Bid and Additive Alternative A is $908,202. The Council Agenda Report (Attachment C) authorizing the advertisement of this project identifies the Project Account (91265) and Sewer Fund Undesignated Capital account to support this project. In addition, staff is recommending an additional reallocation of $414,543 from the Sewer Lining Project 2019 (91641) which has a current balance of $660,000 and resulting balance of $245,457. The Sewer Lining Project 2019 is scheduled for construction in August 2019 and the remaining balance of $245,457 in the account (91641) is sufficient to support the Engineer’s project estimate of $180,000, which is based upon recent bid proposals for similar work. The project will be scheduled to overlap with two other sewer projects starting construction later this summer, which will provide opportunities to reduce inspection costs. ALTERNATIVES Deny award of the contract. The City Council may choose not to award the contract and reject all bids. Staff does not recommend this alternative. Further delay of rehabilitating these segments of wastewater collection sewer pipe will only increase the costs associated with the maintenance, emergency repair after complete failure, and construction phase of work. Attachments: a - 91265 Bid Results b - 91265 Contract c - 91265 Copy of original report authorizing advertising Packet Pg. 117 Item 9 STAFFORD/KENTUCKY SEWERLINE REPLACEMENT, SPECIFICATIONS NO. 91265Bid Opening: 5/9/2019UNITTOTALUNITTOTALUNITTOTALNo.ITEMUNIT QUAN PRICEPRICEPRICEPRICEPRICEPRICE1Comply with OSHALS 1$3,300.00$3,300.00$10,000.00$10,000.00$50,000.00$50,000.002APCD Permit and ComplianceLS 1$2,500.00$2,500.00$3,000.00$3,000.00$6,000.00$6,000.003Caltrans Permit and ComplianceLS 1$2,500.00$2,500.00$2,500.00$2,500.00$25,000.00$25,000.004Comply with UPRR ROW Encroachment PermitLS 1$25,000.00$25,000.00$60,000.00$60,000.00$35,000.00$35,000.005Comply with WPCPLS 1$5,000.00$5,000.00$6,000.00$6,000.00$9,000.00$9,000.006Traffic ControlLS 1$19,800.00$19,800.00$90,000.00$90,000.00$37,000.00$37,000.007By-Pass PumpingLS 1$5,000.00$5,000.00$21,000.00$21,000.00$47,000.00$47,000.008*Rock ExcavationCY 20$100.00$2,000.00$200.00$4,000.00$405.00$8,100.009Abandon and Grout (E) Sanitary Sewer with Flowable Fill LF 123$40.00$4,920.00$115.00$14,145.00$115.00$14,145.0010Clean & Rehabilitate (E) Sewer ManholeEA 1$3,500.00$3,500.00$7,800.00$7,800.00$9,500.00$9,500.0011Remove & Dispose of (E) Sewer ManholeEA 3$5,000.00$15,000.00$900.00$2,700.00$9,000.00$27,000.0012Install (N) Sewer Manhole with (N) Frame & CoverEA 5$13,000.00$65,000.00$9,900.00$49,500.00$21,500.00$107,500.0013Connect Live Sewer Lateral to Sewer Main (Note: CIPP Lateral Connections Not Included in this Pay Item – they are separate and in the Add Alternate Portion of Work)EA 13$1,000.00$13,000.00$2,700.00$35,100.00$1,200.00$15,600.0014Abandon and Plug (E) Sewer Pipe or LateralEA 18$400.00$7,200.00$1,200.00$21,600.00$2,200.00$39,600.0015Furnish and Install 8-inch HDPE SDR 17 SewerLF 276$335.00$92,460.00$480.00$132,480.00$800.00$220,800.0016(S) Furnish & Install 8-inch HDPE SDR 17 Sewer with Pipe Bursting MethodsLF 341$250.00$85,250.00$82.00$27,962.00$300.00$102,300.0017(S) Furnish & Install 8-inch HDPE SDR 17 Sewer Pipe Encased in 24 Inch Schedule 40 Steel Pipe with Jack and Bore MethodsLF 100$1,500.00$150,000.00$1,950.00$195,000.00$2,200.00$220,000.0018Re-Grade, Install (N), and Connect (E) Sewer Lateral Beyond 5-feetLF 54$100.00$5,400.00$260.00$14,040.00$320.00$17,280.0019Health & Safety Plans (HSP) – (Note: required HSP for CIPP included in CIPP items of work & not included in this pay item)LS 1$2,670.00$2,670.00$1,000.00$1,000.00$3,000.00$3,000.0020HSP Implementation and Area Monitoring – Contingent Upon Encountering Contaminated Soils (Note: Monitoring for CIPP included in CIPP items of work & not included in this pay item)DAYS 20$500.00$10,000.00$230.00$4,600.00$1,800.00$36,000.0021Excavation, Containment, and Stockpiling of Non-Contractor Contaminated Soils – Contingent Upon Encountering Contaminated SoilsCF 1000$30.00$30,000.00$3.00 $3,000.00$16.00$16,000.0022Install Cork Oaks - 24" BoxEA 3$5,000.00$15,000.00$2,500.00$7,500.00$1,200.00$3,600.00$564,500.00$712,927.00$1,049,425.0023Traffic Control for Line B and Line A (From STA: 07+18.87 to end of A).LS 1$11,000.00$11,000.00$34,500.00$34,500.00$18,000.00$18,000.0024By-Pass Pumping for Line B and Line A (From STA: 07+18.87 to end of A).LS 1$10,000.00$10,000.00$17,000.00$17,000.00$4,000.00$4,000.0025Clean & Rehabilitate (E) Sewer ManholeEA 5$3,500.00$17,500.00$7,880.00$39,400.00$4,700.00$23,500.0026(S) Furnish and Install 6-inch CIPP (Cure-In-Place-Pipe) Sewer LF 1495$100.00$149,500.00$65.00$97,175.00$84.00$125,580.0027Replace Frame and Cover on a Rehab ManholeEA 3$1,500.00$4,500.00$1,500.00$4,500.00$1,500.00$4,500.0028Point repair (including complete remove and replace)EA 1$11,000.00$11,000.00$2,700.00$2,700.00$16,500.00$16,500.00$203,500.00$195,275.00$192,080.00$768,000.00 $908,202.00 $1,241,505.00ADDITIVE ALTERNATE "A" BID TOTALTOTAL BIDSpecialty Construction, Inc. BASE BID TOTALEngineer's EstimateR.Burke CorporationPacket Pg. 118Item 9 AGREEMENT THIS AGREEMENT, made on this day of S/23 12019 , 2019, by and between the City of San Luis Obispo, a municipal corporation and charter city, San Luis Obispo County, California (hereinafter called the Owner) and R. BURKE CORPORATION (hereinafter called the Contractor). WITNESS ETH: That the Owner and the Contractor for the consideration stated herein agree as follows: ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required to complete all the work of construction of STAFFORD/KENTUCKY STREET SEWER REPLACEMENT, SPEC NO. 91265 in strict compliance with the plans and specifications therefor, including any and all Addenda, adopted by the Owner, in strict compliance with the Contract Documents hereinafter enumerated. It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work performed and completed under the direction and supervision and subject to the approval of the Owner or its authorized representatives . . ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the faithful performance of this Contract, subject to any additions or deductions as provided in the Contract Documents, the contract prices as follows: Item Item Unit of Estimated Item Price Total No. SS11> Description Measure Quantity (in fioures) (in fiaures) 1 7 Comply with OSHA LS 1 $10,000.00 $10,000.00 2 14 APCD Permit and LS 1 $3,000.00 $3,000.00 Compliance 3 3,5 Caltrans Permit and LS 1 $2,500.00 $2,500.00 Compliance 4 5 Comply with UPRR ROW LS 1 $60,000.00 $60,000.00 Encroachment Permit 5 13 Comply with WPCP LS 1 $6,000.00 $6,000.00 6 7,77 Traffic Control LS 1 $90,000.00 $90,000.00 7 77 By-Pass Pumping LS 1 $21,000.00 $21,000.00 Packet Pg. 119 Item 9 Packet Pg. 120 Item 9 Packet Pg. 121 Item 9 Packet Pg. 122 Item 9 uocu::s1gn t:nve1ope 1u: (.;U4tiJo!::I r -bl (.;J-4til l-A4ots-(.;\ifUUtsLAAt:\:H:i J. City Attomey Christine Dietrick Hai Nguyen Engineer II •CrrYOFSfIIl LUIS OBISPO Public Works 5��rf�%°6V,�'..--tty_M_a-na_g_e_r _ CONTRACTOR: R.BURKE CORPORATION. By: � , �. /l ·"---==cRobert E. U(ke Its: President : r,·;";· �:�E l7f It��),Car ate Officer 1..-:'l, 11 ,. ; �,1_,,r· /.- ,-· Its: I <(c ·. u I c,' r ----- 919 Palm Street, San Luis Obispo, CA 93401-3218 E hnguyen@slocity.org T 805.781.7108 slocity.org 2 Packet Pg. 123 Item 9 Department Name: Public Works Cost Center: 6102 For Agenda of: April 2, 2019 Placement: Consent Estimated Time: N/A FROM: Daryl Grigsby, Public Works Director Prepared By: Hai Nguyen, Engineer III SUBJECT: ADVERTISE THE STAFFORD/KENTUCKY SEWER LINE REPLACEMENT PROJECT, SPECIFICATION NO. 91265 RECOMMENDATION 1. Approve the project plans (Attachment A) and specifications (Attachment B) for the Stafford/Kentucky Sewer Line Replacement Project, Specification Number 91265; and 2. Authorize staff to advertise the Project for bids; and 3. Authorize the City Manager to award the construction contract if the lowest responsible bid is within the publicly disclosed funding amount of $768,000; and 4. Approve the transfer of $250,000 from the Sewer Fund Undesignated Capital account to the project account. DISCUSSION Background Replacement of aging, deteriorating, or deficient wastewater collection pipelines is part of an ongoing sewer infrastructure maintenance program. This program has several objectives, including, provide uninterrupted sewage flow, eliminate potential health hazards and/or effluent leakage, reduced need for emergency repairs and reduced maintenance. Furthermore, repairing defective components of the City’s wastewater collection systems will reduce the infiltration/inflow of groundwater and surface runoff into the collection system thereby reducing operational costs and the potential for overflows. In the past ten years, the City prioritized the replacement of sewer lines crossing the Union Pacific Railroad tracks due to pipe age, condition, and ramifications of pipe failure. The Stafford/Kentucky Sewer Line Replacement Project (Project), including the additive alternate, proposes replacement or lining of approximately 2,200 feet of sewer main. The sewer main crossing under the railroad tracks near the intersection of California and Taft streets was installed sometime between 1910 and 1927, is made of cast iron and terra cotta pipe, and has operated beyond its useful life. Other sewer mains included in the Project are made of terra cotta or vitrified clay pipe and have severe root intrusion at the pipe joints requiring regular maintenance every four months. Packet Pg. 124 Item 9 This Project is structured to request bidders provide a base bid as well as a bid for one additive alternate. The base bid work is planned for an easement area adjacent to Taft Street and the Union Pacific Railroad. The additive alternate locations are planned for segments of Taft, Stafford and Kentucky streets (Attachment C). Base Bid The Base Bid portion of the Project includes installation of approximately 100 lineal feet of sewer line by “jack and bore” construction, 276 lineal feet of sewer line by open trenching and 341 lineal feet of sewer line by pipe bursting. Pipe bursting installs a sewer pipe inside the existing sewer pipe resulting in a new sewer pipe of the same or greater size than the prior sewer pipe size. This Project will result in lower maintenance costs and reduced customer impacts due to any necessary emergency repairs. Additive Alternative A Additive Alternative A includes installation of approximately 1,490 feet of cure-in-place pipe (CIPP) polyester lining. CIPP is a trenchless rehabilitation method used to repair and extend the useful life of pipes. CIPP lining of the existing pipe will result in a reduced construction timeframe as compared to traditional open trench construction and is less disruptive to the community. Previous Council or Advisory Body Action This project is identified in the City Council approved 2013-15 Financial Plan, Capital Improvement Plan. Project construction has been delayed until now due to availability of staffing to finalize construction documents. Policy Context The City Council approved the Wastewater Collection System Infrastructure Renewal Strategy in January 2016. The plan identified a strategy for prioritizing pipeline replacement in the wastewater collection system to serve existing customers and future development in the City. Per the October 2018 Financial Management Manual, Council approval is required for Public Projects that cost over $175,000. Public Engagement Public engagement was done during the initial identification of this project to be included in the 2013-15 Financial Plan and again during preparation of the construction documents. Residents that will be affected from construction operations will be notified of the upcoming work to reduce adverse impacts. CONCURRENCE There is concurrence from the Utilities Department of the project need based on conditions of existing infrastructure and upon the review of the Project plans and special provisions. Packet Pg. 125 Item 9 ENVIRONMENTAL REVIEW This project is categorically exempt from environmental review pursuant to section 15301 of the CEQA Guidelines (Existing Facilities) since it is a maintenance and replacement project. A Notice of Exemption has been filed through the Community Development Department. FISCAL IMPACT Budgeted: Yes Budget Year: 2011-13 & 2013-15 Funding Identified: Yes Fiscal Analysis: Funding Sources Current FY Cost Annualized On-going Cost Total Project Cost General Fund State Federal Fees Sewer Fund $856,294 Total $856,294 Estimated Project Cost by Funding Sources Base Bid Estimate $565,000 Add Alt A Estimate $203,000 Total Project Estimate:$768,000 Contingencies (10%):$77,794 Material Testing:$10,000 Printing:$500 Total for Project $856,294 Project Budget (91265)$606,294 Supplemental Funds (602.9501.71501)$250,000 Total Funding Available $856,294 Consruction Management, Total Contingencies, Material Testing, Printing Costs $88,294 Publically Disclosed Funding Amount $768,000 Stafford / Kentucky Sewerline Replacement Project (91265) Packet Pg. 126 Item 9 This project is identified in the 2013-15 Financial Plan page 3-161. The project is structured with a Base Bid and one Additive Alternative to maximize the scope of work within available funding. The strategy is to award the contract with the Base Bid and Additive Alternative A as funding will allow, up to the Publicly Disclosed Funding amount of $768,000 in compliance with Public Contract Code Section 20103.8(c). Funding for this project is available in the project account (91265) which has a current available balance of $606,294. Staff is recommending that additional funding of $250,000 be transferred from the Sewer Fund Undesignated Capital account to provide sufficient funding for the project. Undesignated Capital has a current balance of $208,469. An additional $41,531 is expected to become available in the Undesignated Capital account after completion of the Telemetry Upgrade Project (project 91370). Funding will become available in April, 2019 prior to the start of construction scheduled for July, 2019. ALTERNATIVES Deny authorization to advertise. The City Council may choose not to authorize project advertisement. Staff does not recommend this alternative. Further delay of rehabilitating these segments of wastewater collection sewer pipe will only increase the costs associated with the maintenance, emergency repair after complete failure, and construction phase of work. Attachments: a - Council Reading File - 91265 Plans b - Council Reading File - 91265 Specifications c - Project Vicinity Map Packet Pg. 127 Item 9 Page intentionally left blank. Packet Pg. 128 Item 9