HomeMy WebLinkAbout06-18-2019 Item 08 - Pickleball Court Construction
Department Name: Public Works
Cost Center: 7001
For Agenda of: June 18, 2019
Placement: Consent
Estimated Time: N/A
FROM: Daryl Grigsby, Public Works Director
Prepared By: Shelsie Kloepper, Engineer III
SUBJECT: PICKLEBALL COURT, SPEC. NO. 91563
RECOMMENDATION
1. Award a contract (Attachment A – Draft Agreement) to Wright Construction Engineering Corp.
in the amount of $138,790 for Pickleball Courts (Specification No. 91563); and
2. Approve a transfer of $36,436.48 from the Parkland Fund Undesignated Capital Account to this
project (Specification no. 91563); and
3. Approve a transfer of $10,353.52 from the Capital Outlay Fund Undesignated Capital Account
to this project (Specification no. 91563).
DISCUSSION
Background
The Pickleball Courts project originally began advertising for bid at the end of February 2019
with a bid opening date of March 28, 2019. No bids were received during the first bidding
period. The project was re-advertised, and staff did additional outreach to local contractors to
notify them that the project was advertising again.
Bids were opened on May 2, 2019. Two bids were received, and both were over the Engineer’s
estimate of $98,000. The lowest bidder is Wright Construction Engineering Corp. with a bid
price of $138,790. This increase in cost may be attributed to the overall increase in construction
activity and high demand for contractor work. See Attachment B for the Bid Results Summary.
Engineer’s
Estimate
Wright Construction Newton Construction
$98,000 $138,790 $150,900
The Contractor’s references, license and registration with the Department of Industrial Relations
have been verified. Staff therefore recommends awarding a construction contract to Wright
Construction Engineering Corp.
Packet Pg 185
Item 8
Previous Council or Advisory Body Action
This project was identified in the 2017-19 Financial Plans that were approved by Council.
Council authorized advertisement of this project on February 5, 2019 and provided $60,000 of
additional funding from the Parkland Development Fund.
Policy Context
Per the recommendation of the previous approved Council Agenda Report (Attachment C –
Council Agenda Report to Advertise) to authorize additional allocation from the Parkland
Development Fund, the Council must approve award of the project if the lowest responsible
bidder is over the engineer’s estimate.
Public Engagement
Public Engagement for this project was done during the initial identification as part of the 2015-
17 Financial Plan. Additionally, Public Works and Parks and Recreation staff worked with the
local pickleball advocates throughout design to provide the best possible use of the existing
space. All feedback was reviewed and taken into consideration in the final design which balances
the constraints of the space, codes, and varied inputs by the users. Staff have presented a
complete design which has balanced practically, public input and cost. There are differences of
opinion on how the court could be laid out and this represents the most practical and achievable
design for all users.
CONCURRENCE
There is concurrence from the Community Development Department and Parks and Recreation
Department through the review of the project plans and special provisions.
ENVIRONMENTAL REVIEW
The project is categorically exempt from environmental review under Section 15301 Class 1
(Existing Facilities) of the California Environmental Quality Act (CEQA) Guidelines because
the project proposes minor changes to existing park facilities. The project is consistent with the
applicable general plan policies as well as with applicable City Regulations. A Notice of
Exemption has been filed through the Community Development Department.
Packet Pg 186
Item 8
FISCAL IMPACT
Budgeted: Yes Budget Year: 2017-19
Funding Identified: Yes
Fiscal Analysis:
Funding Sources
Current FY
Cost
Annualized
On-going Cost
Total Project
Cost
General Fund
State
Federal
Fees
Other: Parkland
Development Fund
$156,436.48 $156,436.48
Other: Capital
Outlay Fund
$10,353.52 $10,353.52
Total $166,790.00 $166,790.00
The Pickleball Courts project was originally identified in the 2017-2019 Financial Plan, Section
E - Capital Improvements Plan, page E2-31 through E2-32. Council originally approved a
project budget of $60,000 from the Parkland Development Fund. The project was estimated at
$98,000 for construction, so staff requested an additional $60,000 from the Parkland
Development Fund to supplement the estimate cost for construction. This request was approved
by Council on February 5, 2019 (Attachment C).
The table below shows a summary of total project cost and current funding appropriation for the
Pickleball Courts project.
Construction:$138,790
Contingencies(18%):$25,000
Materials Testing $3,000
Total Cost of Project:$166,790
17/19 Financial Plan Budget:$60,000
Parkland Fund Appropriation $60,000
Total Funding Available:$120,000
Additional Funds Required:$46,790
Pickleball Courts, Specification No. 91563
Project Cost
Packet Pg 187
Item 8
As shown in the above table, the total project cost exceeds the originally proposed estimate. Staff
has identified Undesignated Capital accounts that may be utilized to supplement project funding
and award the contract with enough contingency to complete the work. These include the
Parkland Development Fund Undesignated Capital Account (501.9501.71501), which has a
current has a balance of $36,436.48, and the Capital Outlay Fund Undesignated Capital Account
(401.9501.71501), which has a current balance of $94,946.
Staff is recommending City Council approve a budget transfer of the available funding in order
to complete the project. Current and proposed funding is identified in the following table.
ALTERNATIVES
The City Council could choose to deny approval to award. This is not recommended since the
Pickleball Courts project was identified in the 2017-19 Financial Plan as being responsive to
emerging recreational needs.
Attachments:
a - Draft Agreement
b - Bid Results Summary
c - Council Agenda Report to Advertise
Current Funding:
2017-19 Financial Plan Budget $60,000.00
Council Approved Additional
Funding (2/5/19)$60,000.00
Additional Funding Request:
Parkland Development Fund
Undesignated Capital
(501.9501.71501)
$36,436.48
Capital Outlay Fund Undesignated
Capital (401.9501.71501)$10,353.52
Total Cost of Project:$166,790.00
Pickleball Courts, Specification No. 91563
Project Funding
Packet Pg 188
Item 8