HomeMy WebLinkAbout06-04-2019 Records Destruction Public Works - CIP projects 2009Public Works
919 Palm Street, San Luis Obispo. CA 93401-3218
805 781 7200
DATE: June 04, 2019
TO: Daryl R. Grigsby, Public Works Director
Christine Dietrick, City Attorney
FROM: Phyllis Simpson, Public Works Department
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In
accordance with that policy and schedule, certain records have been identified as eligible for
destruction.
The CIP (Capital Improvement Program) project files (listed below), CLOSED
between 01 /06/2009 and 11 / 16/2009
Spec #50410.7901.05A Spec #90195 Spec #90195.953 Spec #90347
Spec #90267 Spec #90346.2009 Spec #90347.953 Spec #90653
Spec #90572.953 Spec #90353.953 Spec #90559.953 Spec #90528
■ certified payroll ■ pay estimates
■ engineers' daily logs/inspectors' diaries 1► legal ads
■ preliminary notices/liens ■ general correspondence
■ original bid documents, including contractor bids not awarded
The appropriate sections of the Records Retention Policy and Schedule are attached.
Please sign below, indicating your approval fqL1& destrugf the above listed records.
41 iz
Daryl R. Vrigsby 4Dietrick
Public Works Director 6)CkityAttorney
CERTIFICATE OF DESTRUCTION
l �[?
I certify that the rcords• fisted above were properly disposed on j
J ti
y Is. impsonPublorks Department
Attachments: Record Retention Schedule and List of Projects with Closing Dates
PURGE YEAR: 2011 BOX 69
SPEC #50410-7901.2005 On -Call Land Survey Cannon,RRM & Wallace 6-30-09
SPEC #90195.953 Morro St. Bill Roalman Blvd Construction 4 files DKal 11-16-09
SPEC #90195.954 Morro St. Bill Roalman Blvd Construction 4 files DKal 11-16-09
SPEC #90195 Morro St. Bill Roalman Blvd Construction Inspector's Logs D-KAL 11-16.09
SPEC #90267 Short Range Transit Plan (STRP) 2007-2008 06-04-09
SPEC #90346.2009 Street Reconstruction & Resurfacing- Pvmnt Inspec SVCS 6/30/09
SPEC #90347.953 Railroad Safety Trail Phase 4 R Burke 4-27-09
SPEC #90347 Railroad Safety Trail Phase 4 Wallace 4-27-09
SPEC #90353.953 Jack House Foundation Repairs Carroll 1-6-09
SPEC #90528 Landscape Maintenance Service - Sloscape
SPEC #90559.953 Santa Fe Culvert Crossing Barrier Repair Granite 4-28-09
SPEC #90572.953 Biclycle Facility Improvements - Super Seal & Stripe 4-17-09
SPEC #90653.2007 Citywide Traffic Volume Counts City Traffic Counters 5-30-09
Mike McGuire
Dan VanBeveren
Dan VanBeveren
Dan VanBeveren
Dan VanBeveren
Dan VanBeveren
Dan VanBeveren
Mike McGuire
Dan VanBeveren
Jake Hudson
CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE
RECORD TITLE TOTAL OFFICE REBPONlf1BLE
CODE SECTION
FIETENTION FOItRETEIiTIONAND
REMARKS
PERIOD DISP0617MM OF RECORD
709 PUSUC INFORMATION/COMMUNITY RELATIONS
Consumer Price Index (GRI CUr•2 Various
GC34080
L?enerelOorraB ea
2 Various
GC340B0
Press Raleaaas
CU+$ Various
19CS4090
800 PUBLIC WORKS
801 ENGINEERING
CCnUuWr Bids (not awarded)
GL+2 Public Works
OC34M Exception: Federally funded: 3 year retention period or as required by the
Arrtdl
_Encroachment Permits _ _ CL+4
E kleaMuSlamisr_do P
Public Works
_
GC24000
13C34090[aj
Public Works
General Correspondence 2
Public Works
GC340M
Job Files: Carttrred payroll; pay ostimates; original bid documents; legal CL+2
ads; prellminary noticeslllens; engineers daily loge or inspectors
dlarlmi DAS13
Job FBes:Org. specials w/autocad drvwnBs, photoaMdso tapes for P
historic value; agrmnts; CMR/CAR; change orders; env does; final pay
esL wfaltach; no0ce complalton; her wasie manlfesteftrenap does; Ins
certs; perform bonds; proposals; spec reports (haz mat, blo, soils),
90mlla (malls, draw), warranty, as -built dally loge or inspectors'
diaries; bids/plans/specs
Final Tracts and Minor Subdivisions (Includes subdivision P
Improvement agrees; development agrees; In -lieu agrees)
Public Works
GC34090 Federally funded or as req'd by the federal au8rority
Public Works
GC34090
Public Works
QC34090[a) Fgm after minhum of 10yoW, See Communlly Deretopmerltfw
Final ffqn
JGC34090
802
STREET ADDRESS FILES
General informollon
2
Public Works
ks000
$treat Flies
7
803 MASS TRANSPORTATION
tie taro! Informelion
B
Public Work! G034090
Lora!-81.0 Mur lebal Bus 6 rSem CU4118
Public Works
GC34090
Regional EfdadldNendl Trerrek CU+2
public Works
GC34090
Taxicabs CU+O
Public Works
GC34090W
Transportation Permits CU+2
Public orks
GC34090
nmo Transit Needs CU+10
Public works
13CM080
804
PARKING
Downtown Parking Study P
Public Works
GC34090
General Informallon
2
Public Works
GC34090
Parking Appeals
CU+2
Public Works
IGC34090
Parking Citations
CU+2
public Works
GC34090
Parking Meters
CU+B
Public Works
DC34090
Perking Policies _
Rldesharin Car Pool Rogram
CU+5
Public Works
Public Works
GC3 W _
GC340W
CU+5
806
DISTRICTS
Assessment Districts
flonsf t Diahtds _
CL+10
CL+40
Pubpc W
YY
GC34090 Note: original documentation in City Clerk's Office
UC-M090. Note: oft lnsI documerdallon In Cky Cis" Qn-
General Information _
Redl_ ogle Hazard Abatement Dlddcls
Reaidenlial Parkin Districts _
Undergfound U5fluss
2
Pull" Works
GC34090
CL+10
Public Works
GC34090
CL+10
Public Works
IGU34UBU
CL+10
Public Works
GC34090
AL=niter expiration AU -Audit UL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=Afler Elecllon P=Permanent 3=8upemoded T=Tamllneted