HomeMy WebLinkAbout05-24-2019 Records Destruction Attorney - 2004-2006 Potential Claims Against CityRECF
JUN 11 2019
SLO CITY CLERK
MEMORANDUM
DATE 05/24/2019
TO: Christine Dietrick
Charles Bell
FROM: Kelly White, Legal Assistant/Paralegal
Bailey Hicks, Legal Assistant
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April 24, 2001, the City Council adopted Resolution No. 9174 establishing a Records Retention
Policy and Schedule. In accordance with that policy and schedule, certain records have been
identified as eligible for destruction. A listing of those records and relevant sections from the
records retention schedule are attached.
03 Potential Claims Against the City exceeding the retention requirements and, as such, are being
prepared for destruction. The method of destruction will be via deletion.
Please sign below indicating your approval for the destruction of the ac ed listing of records.
Department Head
CERTIFICATE OF DESTRUCTION
I. & { It (4 lbak5, do hereby certify that the records listed on the attached were properly
J
d sed of on U 1q.
griginal: City Clerk's Office
Copy: Department
Attachments:
1. List of records to be destroyed
2. Relevant sections of the records retention schedule
RECORD FOR DESTRUCTION
CLAIMS AGAINST THE CITY
TO BE DESTROYED MAY 2019
Det
Claim
Closure Year
Destroy Year
Description
Risk Management Claims Against
500
Martyr, Robert
2006
2011
The City. CL+5 (Potential Claim)
500
Morales, Jesus
Risk Management Claims Against
2005
2010
The City. CL+6 (Potential Claim)
Risk Management Claims Against
500
Lombardi, Fredrick
2004
2009
The City. CL+6 (Potential Claim)
CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE
RECORD TITLE
Fixed Asset Subsidiary Ledger (includes inv
Monthly Financial Statements
Other Financial Reports
State Controller Reports
Surplus Property List
_3RE5�11#tC
Applications (unsuccessful applicants)
Department of Motor Vehicles Records
Discrimination Complaint
Employee Discipline
Employee Files
Employment Eligibility Verification- Immign
600 PURCHASING &. CONTRACTING
601 PURCHASING
Surplus Property Listinc
T
Affidavits of Publication
Certificates of Posting
Charters -Listed Numeri
Notices, Legal ads, and Displav Ads
4pplication to view: voter registration info, AV voter lists
Ballots: all, voter ID envelopes and ballot receipts, manual tally
>heets, logictaccuracy tests, other ballot -related docs
Cam ai n Disclosure Statements:
CL+5
T+1
T+5
T+3
T+5
T+3
CL+5
T+3
T+5
AU+3
T+30
CU+4
CU+4
P
P
P
P
2
2
CU+4
2
P
E+6 mos.
OFFICE RESPONSIBLE
FOR RETENTION AND
DISPOSITION OF RECOF
Finance & IT
Finance & IT
Finance & IT
Finance & IT
Finance & IT
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
HR
Various
Various
Clerk
Clerk
GC34090(c)
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29 CFR 30.8 / GC12946
GC12946
29 USC 255 (a)
GC34090(c)
45CFR1068.6APPA / 29CF
GC34090(c)
GC34090(c)
GC34090
29CFR1627.3(b)(2)
GC34090(e)
GC34090
GC34090
GC34090(c) _
45CFR1068.6APPA / 29CF
GC34090(0)
29CFR191020
GC34090
GC34090(e)/GC k
GC34090
GC34090(e)
GC34090(e) / GC4C
GC34090
GC34090
GC911.2; GC34090
1627.3 / SLOMC11.04.01
/ SLOMC3.24.1
EC2188
EC 17302; EC 17306 (if no
rr==r�nci r=zpiranon AU=AUaa (,u=cuoseaicompietea cu=current D/H=uestroy when no longer relevant E=After Election P=Permanent S=Superceded T=Terminated
1.04.0