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HomeMy WebLinkAbout06-27-2019 Records Destruction Clerk - variousOffice of the City Clerk 990 Palm Street, San Luis Obispo, CA 93401-3218 ' 805.781.7100 SIOGOI) or,.a MEMORANDUM DATE: June 21, 2019 TO: Greg Hermann, Deputy City Manager J. Christine Dietrick, City Attorney FROM: SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Schedule (Resolution No. 9174, 2001 Series). In accordance with that schedule, certain records have been identified as eligible for destruction. A listing of those records is as follows: 1 box of records exceeding the retention requirements and, as such, are being prepared for destruction. The method of destruction will be confidential shredding. A complete listing of the files is attached. Approximately 1,500 electronic records exceeding the retention requirements and, as such, are being deleted from the electronic storage system. A Co r,, f e�f,-- l i 5f- i s cz cLe-h-ed. Please sign below indicating that the record titles are appropriate for electronic retention and the retention system meets the requirements of the records retention policy. Greg`gernann, Deputy City Manager Christine Dietrick, City Attorney CERTIFICATE OF DESTRUCTION I, Teresa Purrington, do hereby certify that the records listed on the attached were properly disposed of on 4 2`7 + A C �u Teresa Purrington, City Cl rk Attachments: Relevant section of the records retention schedule, Description of files to be destroyed. 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Office of the City Clerk ' 990 Palm Street, San Luis Obispo, CA 93401-3218 805.781.7100 slocity org MEMORANDUM To: Carrie Gallagher, City Clerk From: Kevin Christian, Administrative Assistant Subject: ADDITION TO RECORD RETENTION SCHEDULE, AUGUST 20 i 7 In accordance with federal, state and local regulations the following records should be incorporated into the City's Records Retention Schedule. Record Series Record Title Retention Period Department Responsible Code Section/ Remarks 700 Administrative Citation 2 Clerk GC34090 Appeals 300 Form 806 — FPPC Agency 7 Clerk GC81009, Report of Public Official 84615, FPPC Appointments Reg. 18944, 18944.1 Please sign below indicating your approval for the addition of the above listed record title. —DcWCJ linson� rtstine Dietrick Assistant City Manager City Attorney LICZ-vu; 444�4-. Carrie Gallagher City Clerk