HomeMy WebLinkAbout07-19-2019 Records Destruction Public Works - CIP project files 2008 - 2009Public Works
919 Palm Street, San I uis Obispo, CA 91401-3218
805,781.7200
slocity.org
DATE: July 19 , 2019
TO: Daryl R. Grigsby, Public Works Director
Christine Dietrick, City Attorney
FROM: Phyllis Simpson, Public Works Department
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April, 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In
accordance with that policy and schedule, certain records have been identified as eligible for
destruction.
The CIP (Capital Improvement Program) project files (listed below), CLOSED
between 03/28/2008 and 12/10/2009
Spec # 90830.953 Spec #90803.953 Spec #90822.953 Spec # 90871
Spec #90845.953 Spec #90835.953 Spec #99703 Spec # 99001
Spec #90892 Spec #90832 Spec # 90896 Spec #90906
■ certified payroll ■ pay estimates
► engineers' daily logs/inspectors' diaries ■ legal ads
■ preliminary notices/liens ► general correspondence
■ original bid documents, including contractor bids not awarded
The appropriate sections of the Records Retention Policy and Schedule are attached.
Please sign below, indicating your approval for the destructio he above listed records.
dt--=
Daryl R. Grigsby r tine Dietrick
Public Works Director City Attorney
ERTIFICATE OF DESTRUCTION
that the eco s Bove were properly disposed on LA
Publi&Works Department
Attachments: Records Retention Schedule and List of Projects with Closing Dates
ole V- C-P—
PURGE YEAR: 2011 BOX 71
SPEC #90803 Senior Center Parking Lot - Spiess Construction 5-25-09
Manny Guzman
SPEC #90830 Downtown Paving Project 2008-09 - J Madonna 2-9-09
Manny Guzman
SPEC #90832.953 WRF Asphalt Repair 2007-08 - R Burke 1-28-09
Manny Guzman
SPEC #90835 Storm Drain Improvements Mission Ln - J Madonna 11-13-09
Manny Guzman
SPEC #90892 Street Reconstruction 2008-09 Papich 10-12-09
Manny Guzman
SPEC #90893 Microsurfacing 2008-09 - Valley Slurry 9-18-09
Manny Guzman
SPEC #90896.953 Utility Trench Repair 2008-09 Vinciguerra 7-31-09
Manny Guzman
SPEC #90845 Fire Station 3 Shower Remodel -Touch of England 12-23-09
Mike McGuire
SPEC #90822 Storm Drain Improvements — Almond Street Vincigurra 1-28-09
Matt Horn
SPEC #90871 Polybutylene Services Replacement - Vinciguerra 8-10-09
Sergio Reyes
SPEC #90878.953 PO Wireless Video — Woeste Electric 12-10-09
Matt Crisp
SPEC #90906.953 Emergency Sewerline Install at 55 Broad Street - D-KAL Engineering 03/17/2009
Barbara Lynch
SPEC #99001 Bus Stop Improvements - Lee Wilson 3-28-08 (FEDERAL)
SPEC #99703 Tank Farm Gravity Sewer Lift Station Mountain - Cascade 11-1-09
CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE
RECORD TIME
TOTAL
I OFFICE RESPONSIBLE i CODE SECTION
RETENTION
FOR RETENTION AND REMARKS
PERIOD
13lSPOSITION OF RECORD
709 PUBLIC INFORMATIONICOMMUNITY RELATIONS
Consumer Place Index PI
CU+$ various OCUB90
General Correspondence
2 Various
OC34090
Press Releases
CU+21 Various
JOIC34090
600 PUBLIC WORKS
501 ENGINEERING
Contractor Bids (not awarded)
CL+2 Public Works
GC34090 Exception: Federally funded: 3 year retention period or as required by the
fu elEttvrl ..
_
EnaaschrnentPetmila _
EreDiq$ering Standsrda
General Correspondance
_ CL+4
P
_ Public Works
OC84p90
Public Works---�_—
2
CL+2
Public Works
Public Works
OC34DOO
OC34090 Federally fwxlod or as req'd by ft federal authority
Job F9oe: Cartinad payroll; pay estlmeteC original 61d dowmonle; regal
ads; preliminary nottceeniens; engineers daily loge or Inspector's
dledae; OAS13
Job F9e$4}rg, special$ Wautocad drawings, pholoslvidao lopes for
hlstodc value; agrmnts; CMR/CAR; change orders; env does; final pay
ant. wlatlech; notice completion; haz waste manlfestsltransp does; Ins
carts; perform bonds; proposals; apse reports (haz met, bio, sells),
submtls (matis, draw), warranty, es -built daily loge or inspectors'
diaries; bids/planslspece
P
Public Works
GC34090
Final Tracts and Minor Subdivisions (Includes subdivision
Improvement agrees; development agrees; In -lieu agrees)Vol
P
Pubflc Works
OC340fi0(a) Film alter minimum of 10 years'. See Community Dsvallow"t for
maps
902 STREET ADDRESS FILES
I General Information
21 PubOe Works
IGC34090
Street RIBS
10 Public Works
090
503 MASS TRANSPORTATION
General Infomaton
S Public Works
OC3409D
Looat-SLO MU[Lgp i eus S slam CU+10
Public Works
OC34M
. RiNlonalFiderilWHandicappad Transit _ CU+2
Public Works
GC34090
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Transportation Permits CU+2
Public Works
GC34090Unmet
Transit Needs CV+10
Public Weft
GC34000
904
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PARKING
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Public Works
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Parking Motors
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CL+10
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GC3400
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At=Attar txplmllon AU=AUdIt CL=Closed/Completed CU=Current DIR=Destroy when no longer relevant E=After Election P=Parmanent S-Superseded T=Terminoted