HomeMy WebLinkAbout08-20-2019 Item 10 - Acquisition of Real Property and Funding for Railroad Safety Trail
Department Name: Public Works
Cost Center: 5010
For Agenda of: August 20, 2019
Placement: Consent
Estimated Time: N/A
FROM: Daryl Grigsby, Public Works Director
Prepared By: Bryan Wheeler, Transportation Planner/Engineer
SUBJECT: ACQUISITION OF REAL PROPERTY AND EASEMENTS AND TRANSFER
OF FUNDING FOR RAILROAD SAFETY TRAIL: TAFT TO PEPPER
PROJECT
RECOMMENDATION
1. Authorize the City Manager to execute easements and deed agreements for construction and
permanent real property acquisition with Union Pacific Railroad associated with the Railroad
Safety Trail Taft to Pepper in a total amount not to exceed $132,000 including title and
escrow charges in a form subject to approval by the City Attorney.
2. Authorize the City Manager to execute easements and deed agreements for construction and
permanent real property acquisition with the owners of the McLaughlin Property associated
with the Railroad Safety Trail Taft to Pepper in a total amount not to exceed $89,000
including title and escrow charges in a form subject to approval of the City Attorney.
3. Approve the transfer of $496,000 from Transportation Impact Fee accounts to the Railroad
Safety Trail project account (91375) for all other needed property acquisition.
4. Approve the transfer of $2,399,000 from Transportation Impact Fee accounts to the Railroad
Safety Trail project account (91375) for construction.
DISCUSSION
Background
The Railroad Safety Trail (RRST) Extension from Taft to Pepper capital improvement project
will extend the existing RRST south from Taft Street, on the west side of the California / US 101
overpass. The proposed trail will continue behind the California Highway Patrol (CHP) property
to a new bicycle/pedestrian bridge crossing over the Union Pacific Railroad connecting Phillips
Lane to Pepper Street. Construction of the RRST project is partially funded by a $3.24 million
Active Transportation Grant awarded to the City by Caltrans. These grant funds can only be used
for construction activities.
Due to the constrained nature of the land surroun ding the RRST alignment, construction of the
project will require right-of-way acquisition from three separate property owners: Union Pacific
Railroad (UPRR), the State of California Department of General Services (DGS) and the
McLaughlin property, an office building adjacent to the Phillips Street cul-de-sac. See
Attachment A for the various encroachments required. Note that negotiations continue with one
of the property owners (McLaughlin); this analysis will not represent the entire or final
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Item #10
negotiation costs for this project.
Union Pacific Railroad Property
The RRST project will require temporary occupancy of 18,782 sq. ft. of UPRR right-of-way
during construction activities and permanent occupancy a 5,582 sq. ft. of UPRR right-of-way
with completion of the project. Projects that require use of UPRR property must go through an
extensive process of plan evaluation and property cost appraisal—staff has been coordinating
closely with UPRR on these items for several years. UPRR is still in the process of finalizing
proposed terms of an agreement for use of this property but has identified an estimated cost for
temporary and permanent use of the required UPRR property at approximately $120,000.
Staff is requesting authorization to allocate up to $132,000 for this property acquisition to cover
right-of-way costs, escrow fees and other related processing costs. Staff is also requesting
authorization to allow the Mayor to execute easements and deed agreements for construction and
permanent real property acquisition from UPRR in a form subject to approval by the City
Attorney.
McLaughlin Property
Construction of the RRST project will require 8,007 sq. ft. of the McLaughlin Property for
temporary construction easements and 759 sq. ft. for permanent easements. Authorization to
enter formal negotiations with the McLaughlin property owners was approved at closed-session
hearings on July 2, 2019 and March 6, 2018. While final terms of the property acquisition
agreement are currently being drafted, at this time staff is requesting authorization for the City
Manager to execute final documents with the McLaughlin Property in a total amount not to
exceed $89,000 including title and escrow charges in a form subject to approval of the City
Attorney.
California Department of General Services Property
The California DGS is responsible for management of many State-owned properties, such as the
CHP headquarters on California Boulevard where 6,651 sq. ft. is required for temporary
construction easements and 19,776 sq. ft. is required for permanent easements for the RRST
project. The Council provided formal authorization to enter negotiations with DGS at a previous
closed session hearing on July 2, 2019. Staff has since agreed to general terms with the DGS for
the CHP property easements at a cost not to exceed $275,000 and a formal agreement is awaiting
final review by DGS and the City Attorney. This purchase agreement with DGS will be approved
under previous City Council authorization. No new Council action is required at this time related
to the DGS property acquisition.
In total, property acquisition costs related to the RRST project are estimated at $496,000,
including a small contingency applied for escrow and property transfer fees. Previous budget
items for the RRST Taft to Pepper project did not include funding for right of way acquisition
and project funds that currently remain are needed to complete the remaining pre-construction
planning, design and permitting work. For this reason, staff requests authorization to transfer
$496,000 from the Transportation Impact Fee account to the RRST project account to fund all
property acquisition from UPRR, DGS and from McLaughlin.
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Item #10
Policy Context
Construction of this RRST segment furthers the adopted 2019-21 Major City Goal: Multi-Modal
Transportation - Prioritize implementation of the Bicycle Master Plan, pedestrian safety, and the
Short-Range Transit Plan.
This project is identified in the RRST Plan, adopted in 2002, the General Plan Circulation
Element, and the City’s Bicycle Transportation Plan (BTP), adopted in 2013.
Public Engagement
This project has been reviewed by the Active Transportation Committee (ATC), Planning
Commission and City Council during development of the adopted Bicycle Transportation Plan.
This project was also identified in the proposed city-wide transportation and circulation network
within the General Plan Circulation Element. Several opportunities for community outreach and
engagement were provided during development of these plans.
ENVIRONMENTAL REVIEW
An initial study of this project was conducted, and a Mitigated Negative Declaration (MND) was
filed to the County of San Luis Obispo on May 19, 2017. All construction plans conform to those
mitigations found in the MND.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2017-18
Funding Identified: Yes
Fiscal Analysis:
RRST- Taft to Pepper (91375)
Construction Costs $4,130,000
Construction Contingencies (15%) $619,500
Additional Items Outside Construction Contract (see attachment B) $350,600
Construction Management & Materials Testing $542,063
Total for Construction $5,642,163
Available Funding (Caltrans ATP Grant – Construction Only) $3,244,000
Construction Funding Shortfall $2,398,163
Total required for Right of Way Acquisition $496,000
Total Shortfall $2,894,163
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Item #10
Funding Sources Current FY Cost
Annualized
On-going Cost
Total Project
Cost
General Fund $0 $ -
State $3,244,000 $ -
Federal $0
Fees $0
Other: TIF -
(Construction & ROW
Acquisition)
$2,895,000
Total $6,139,000
The 2017-19 Financial Plan allocated no funds for property acquisition for this project. It was
anticipated that additional funding may be needed for acquisition but at the time the budget was
established detailed areas of right-a-way needs were unknown.
When the Active Transportation Grant was applied for in 2015, the project was in preliminary
design and was based on the best engineer’s estimate at the time. Since the time of grant award,
the project scope has been revised based on UPRR and Caltrans design review. In particular,
Caltrans has required changes to the 101/California off ramp and other modifications to improve
traffic safety. Both the time delay in the project and the scope changes have increased the total
project cost. Staff has determined a project shortfall of $2.39 million needed to proceed with
construction. See Attachment B for the 100% Engineer’s Estimate for the project. This estimate
includes healthy construction contingencies and outside construction management for the
project.
The RRST project is included in the Citywide Transportation Impact Fee (TIF) program, and
staff is requesting the transfer of $2,894,163 in total from the Citywide TIF account to the RRST
project account to fund the property acquisition ($496,000) and construction funding shortfall
($2,398,163).
The current balance of the Transportation Impact Fee Fund is approximately $9 million. $4.2
million of that balance has been appropriated to Capital Projects in the FY 2019-20 Financial
Plan as well as $1.7 Million in Development Agreement Reimbursements, leaving a balance of
approximately $3 million, which is sufficient to accommodate this expenditure. Due to the
amount of impact fee credits approved for development-constructed infrastructure, it is
anticipated that new traffic impact fee revenues will be limited over the course of the current
financial plan; therefore further traffic impact fee expenses have either already been identified or
will be proposed for debt financing.
ALTERNATIVES
The City Council may decide not to authorize the completion of the easement agreement. Staff
does not recommend this option as it will result in additional project delays and likely forfeiture
of the $3.24-million Active Transportation Grant.
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Item #10
Attachments:
b - Engineer's Estimate
a - Right of Way Needs
Packet Page 142
Item #10
Date: August 6, 2019
ITEM NO. ITEM CODE P F ITEM UNIT ACTUAL
QUANTITY
TOTAL
QUANTITY
UNIT PRICE ITEM TOTAL
1 050000A OBTAIN CALTRANS DOUBLE PERMIT LS 1 1 1,000.00$ $1,000.00
2 050001A CONSTRUCTION SURVEYS LS 1 1 40,000.00$ $40,000.00
3 070030 LEAD COMPLIANCE PLAN LS 1 1 5,000.00$ $5,000.00
4 080050 PROGRESS SCHEDULE (CRITICAL PATH METHOD)LS 1 1 15,000.00$ $15,000.00
5 100100 DEVELOP WATER SUPPLY LS 1 1 15,000.00$ $15,000.00
6 120090 CONSTRUCTION AREA SIGNS LS 1 1 8,000.00$ $8,000.00
7 120100 TRAFFIC CONTROL SYSTEM LS 1 1 60,000.00$ $60,000.00
8 129000 TEMPORARY RAILING (TYPE K)LF 873 880 50.00$ $44,000.00
9 130100 JOB SITE MANAGEMENT LS 1 1 35,000.00$ $35,000.00
10 130300 PREPARE STORM WATER POLLUTION PREVENTION PLAN LS 1 1 15,000.00$ $15,000.00
11 130330 STORM WATER ANNUAL REPORT EA 2 2 2,000.00$ $4,000.00
12 130730 STREET SWEEPING LS 1 1 32,000.00$ $32,000.00
13 130620 TEMPORARY DRAINAGE INLET PROTECTION EA 9 9 900.00$ $8,100.00
14 130640 TEMPORARY FIBER ROLL LF 1881 1890 9.00$ $17,010.00
15 130710 TEMPORARY CONSTRUCTION ENTRANCE EA 3 3 5,200.00$ $15,600.00
16 130900 TEMPORARY CONCRETE WASHOUT BIN LS 3 3 2,500.00$ $7,500.00
17 141101 REMOVE YELLOW THERMOPLASTIC TRAFFIC STRIPE
(HAZARDOUS WASTE)
LF 3091 3100 5.00$ $15,500.00
18 141104 REMOVE YELLOW THERMOPLASTIC PAVEMENT MARKING
(HAZARDOUS WASTE)
SF 61 61 6.00$ $366.00
19 146002 CONTRACTOR-SUPPLIED BIOLOGIST (LS)LS 1 1 25,000.00$ $25,000.00
20 170103 CLEARING AND GRUBBING LS 1 1 100,000.00$ $100,000.00
21 190101 ROADWAY EXCAVATION CY 1059 1060 125.00$ $132,500.00
22 192003 F STRUCTURE EXCAVATION (BRIDGE)CY 255 255 150.00$ $38,250.00
23 192037 F STRUCTURE EXCAVATION (RETAINING WALL)CY 258 258 130.00$ $33,540.00
24 193003 F STRUCTURE BACKFILL (BRIDGE)CY 65 65 170.00$ $11,050.00
25 193013 F STRUCTURE BACKFILL (RETAINING WALL)CY 229 229 150.00$ $34,350.00
26 198010 IMPORTED BORROW (CY)CY 2055 2060 70.00$ $144,200.00
27 198216A TRIAXIAL GEOGRID SQYD 1397 1400 3.00$ $4,200.00
28 205034 DECOMPOSED GRANITE SQFT 3146 3150 6.50$ $20,475.00
29 210260 ROLLED EROSION CONTROL PRODUCT (JUTE MESH) SQFT 11273 113000.50$ $5,650.00
30 210300 HYDROMULCH SQFT 11273 11300 0.25$ $2,825.00
31 260203 CLASS 2 AGGREGATE BASE CY 788 790 200.00$ $158,000.00
32 377501 SLURRY SEAL SQYD 3783 3790 5.00$ $18,950.00
33 390132 HOT MIX ASPHALT (TYPE A)TON 684 690 230.00$ $158,700.00
34 394076 PLACE HOT MIX ASPHALT DIKE (TYPE E)LF 180 180 23.00$ $4,140.00
35 398100 REMOVE ASPHALT CONCRETE DIKE LF 409 410 1.00$ $410.00
36 490603 24" CAST-IN-DRILLED-HOLE CONCRETE PILING LF 533 533 300.00$ $159,900.00
37 490606 42" CAST-IN-DRILLED-HOLE CONCRETE PILING LF 96 96 700.00$ $67,200.00
38 510051 F STRUCTURAL CONCRETE, BRIDGE FOOTING CY 103 103 700.00$ $72,100.00
39 510053 F STRUCTURAL CONCRETE, BRIDGE CY 120 120 1,500.00$ $180,000.00
40 510054 F STRUCTURAL CONCRETE, BRIDGE (POLYMER FIBER)CY 105 105 1,700.00$ $178,500.00
41 510060 F STRUCTURAL CONCRETE, RETAINING WALL CY 126 126 1,000.00$ $126,000.00
42 510094 STRUCTURAL CONCRETE, DRAINAGE INLET CY 1 1 3,000.00$ $3,600.00
43 511106 DRILL AND BOND DOWEL LF 122 130 60.00$ $7,800.00
44 519101 JOINT SEAL (TYPE A)LF 12 12 150.00$ $1,800.00
45 520102 P F BAR REINFORCING STEEL (BRIDGE)LB 50720 50720 1.25$ $63,400.00
46 520103 P F BAR REINFORCING STEEL (RETAINING WALL)LB 13548 13548 1.30$ $17,612.40
47 550306A P FURNISH TRUSS (55'-71')EA 6 6 100,000.00$ $600,000.00
48 550307A ERECT TRUSS (55'-71')EA 6 6 10,000.00$ $60,000.00
49 550312A P FURNISH TRUSS (90'-100')EA 1 1 180,000.00$ $180,000.00
50 550313A ERECT TRUSS (90'-100')EA 1 1 25,000.00$ $25,000.00
51 550401A P FURNISH TOWER STRUCTURE NO. 1 EA 1 1 25,000.00$ $25,000.00
52 550402A P FURNISH TOWER STRUCTURE NO. 2 EA 1 1 20,000.00$ $20,000.00
53 550403A P FURNISH TOWER STRUCTURE NO. 3 EA 1 1 25,000.00$ $25,000.00
54 550407A ERECT TOWER STRUCTURE EA 3 3 10,000.00$ $30,000.00
55 600017 REMOVE RETAINING WALL LF 192 200 150.00$ $30,000.00
56 650311 18" REINFORCED CONCRETE PIPE (CLASS III)LF 346 350 250.00$ $87,500.00
57 705204 18" CONCRETE FLARED END SECTION EA 1 1 2,650.00$ $2,650.00
58 707117 36" PRECAST CONCRETE PIPE INLET LF 5 6 600.00$ $3,600.00
59 710114 ABANDON PIPELINE EA 1 1 2,000.00$ $2,000.00
60 710116 ABANDON SEWER LS 1 1 2,000.00$ $2,000.00
ENGINEER'S 100% ESTIMATE OF PROBABLE CONSTRUCTION COST
CITY OF SAN LUIS OBISPO
RAILROAD SAFETY TRAIL PROJECT
TAFT TO PHILLIPS
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Item #10
ITEM NO. ITEM CODE P F ITEM UNIT ACTUAL
QUANTITY
TOTAL
QUANTITY
UNIT PRICE ITEM TOTAL
61 710136 REMOVE PIPE (LF)LF 232 240 40.00$ $9,600.00
62 710156 REMOVE MANHOLE EA 2 2 2,500.00$ $5,000.00
63 710164 REMOVE SEWER PIPE LF 58 58 75.00$ $4,350.00
64 710214 ADJUST VALVE BOX FRAME AND COVER TO GRADE EA 2 2 1,000.00$ $2,000.00
65 710228 ADJUST SEWER MANHOLE EA 2 2 1,500.00$ $3,000.00
66 710252 MODIFY MANHOLE EA 1 1 5,300.00$ $5,300.00
67 730010 MINOR CONCRETE (CURB) (LF)LF 411 420 50.00$ $21,000.00
68 730020 MINOR CONCRETE (CURB) (CY)CY 23 23 1,000.00$ $23,000.00
69 730070 DETECTABLE WARNING SURFACE SQFT 145 150 40.00$ $6,000.00
70 731504 MINOR CONCRETE (CURB AND GUTTER)CY 32 33 1,000.00$ $33,000.00
71 731521 MINOR CONCRETE (SIDEWALK)CY 41 41 1,000.00$ $41,000.00
72 733000 PRE/POST CONSTRUCTION SURVEYS EA 6 6 4,000.00$ $24,000.00
73 750001 MISCELLANEOUS IRON AND STEEL LB 283 283 5.00$ $1,415.00
74 750008 FRAME AND COVER EA 1 1 500.00$ $500.00
75 750505 P F BRIDGE DECK DRAINAGE SYSTEM LB 931 931 15.00$ $13,965.00
76 770004A PRECAST STORM DRAIN MANHOLE (CITY STD 3530)EA 3 3 3,000.00$ $9,000.00
77 770005A 6" COATED DUCTILE IRON PIPE LF 308 310 80.00$ $24,800.00
78 770009A THRUST BLOCK EA 4 4 500.00$ $2,000.00
79 770011A 6" HDPE SEWER PIPE LF 211 220 125.00$ $27,500.00
80 770012A SEWER MANHOLE (ENG STD 6610)EA 3 3 3,000.00$ $9,000.00
81 800360 P CHAIN LINK FENCE (TYPE CL-6)LF 50 50 95.00$ $4,750.00
82 800401A P WROUGHT IRON FENCE (ON WALLS)LF 218 218 150.00$ $32,700.00
83 800402A P WROUGHT IRON FENCE LF 1148 1150 100.00$ $115,000.00
84 803015 REMOVE WOOD FENCE LF 381 390 10.00$ $3,900.00
85 803050 REMOVE CHAIN LINK FENCE LF 472 480 10.00$ $4,800.00
86 810230 PAVEMENT MARKER (RETROREFLECTIVE)EA 226 230 6.00$ $1,380.00
87 820590 RELOCATE ROADSIDE SIGN - ONE POST EA 1 1 300.00$ $300.00
88 820840 ROADSIDE SIGN - ONE POST EA 14 14 300.00$ $4,200.00
89 833001A P PICKET RAILING LF 411 420 125.00$ $52,500.00
90 840501 THERMOPLASTIC TRAFFIC STRIPE LF 5731 5740 1.50$ $8,610.00
91 840515 THERMOPLASTIC PAVEMENT MARKING SQFT 354 360 8.00$ $2,880.00
92 840656 PAINT TRAFFIC STRIPE (2-COAT)LF 2667 2670 1.75$ $4,672.50
93 840666 PAINT PAVEMENT MARKING (2-COAT)SQFT 683 690 4.00$ $2,760.00
94 846030 REMOVE THERMOPLASTIC TRAFFIC STRIPE LF 2376 2380 2.00$ $4,760.00
95 846035 REMOVE THERMOPLASTIC PAVEMENT MARKING SQFT 45 45 10.00$ $450.00
96 870200 LIGHTING SYSTEM LS 1 1 180,000.00$ $180,000.00
97 999990 MOBILIZATION LS 1 1 233,404.25$ $233,404.25
$4,123,475
$2,014,402
$2,105,473
$4,130,000
$619,500
$4,749,500
1 RECONSTRUCT 2" GALVANIZED PIPE RISER LS 1 1 1,000.00$ $1,000.00
2 RECONSTRUCT 1.5" GALVANIZED PIPE LS 3 3 1,000.00$ $3,000.00
3 ADDITIONAL BORINGS EA 3 3 5,000.00$ $15,000.00
4 066610 PARTNERING LS 1 1 20,000.00$ $20,000.00
5 066921 DISPUTE RESOLUTION ADVISOR LS 1 1 5,000.00$ $5,000.00
6 066070 MAINTAIN TRAFFIC LS 1 1 15,000.00$ $15,000.00
7 066596 ADDITIONAL WATER POLLUTION CONTROL LS 1 1 5,000.00$ $5,000.00
8 066015 FEDERAL TRAINEE PROGRAM LS 8 8 800.00$ $6,400.00
9 066597 STORM WATER SAMPLING AND ANALYSIS LS 1 1 5,000.00$ $5,000.00
10 066670 PAYMENT ADJUSTMENTS FOR PRICE INDEX LS 1 1 2,200.00$ $2,200.00
11 066041 BIRD PROTECTION LS 1 1 5,000.00$ $5,000.00
$82,600
1 066020 RAILROAD WORK LS 1 1 5,000.00$ $5,000.00
2 066062 COZEEP CONTRACT LS 1 1 25,000.00$ $25,000.00
3 066063 TRAFFIC MANAGEMENT PLAN - PUBLIC INFORMATION LS 1 1 50,000.00$ $50,000.00
4 066578 PORTABLE CHANGEABLE MESSAGE SIGNS LS 1 1 18,000.00$ $18,000.00
5 066871 ELECTRICAL SERVICE CONNECTIONS LS 1 1 5,000.00$ $5,000.00
6 066901 WATER SERVICE CONNECTION LS 1 1 5,000.00$ $5,000.00
7 066105 RESIDENT ENGINEERS OFFICE RENTAL AND
MAINTENANCE COST
LS 1 1 50,000.00$ $50,000.00
$158,000
1 RAILROAD FLAGGING - 50 DAYS @ $1600/DAY LS 1 1 80,000.00$ $80,000.00
2 PLAN REVIEW LS 1 1 30,000.00$ $30,000.00
$110,000
$5,100,100
1 CONSTRUCTION MANAGEMENT & INSPECTION LS 1 1 10% $474,950.00
2 MATERIALS TESTING LS 1 1 2.5% $118,737.50
CONSTRUCTION SUBTOTAL
STRUCTURE ITEMS
PROJECT CONSTRUCTION COST (ROADWAY ITEMS + STRUCTURE ITEMS)
CONTINGENCY (15%)
PROJECT CONSTRUCTION CONTRACT COST
ROADWAY ITEMS
CONSTRUCTION SUPPORT WORK
SUPPLEMENTAL ITEMS
CITY FURNISHED ITEMS SUBTOTAL
FHWA APPROVED DEPARTMENT EXPENSES
CITY FURNISHED ITEMS SUBTOTAL
RAILROAD CONSTRUCTION FORCE ACCOUNT WORK
RAILROAD CONSTRUCTION FORCE ACCOUNT SUBTOTAL
PROJECT CONSTRUCTION COST TOTAL
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ITEM NO. ITEM CODE P F ITEM UNIT ACTUAL
QUANTITY
TOTAL
QUANTITY
UNIT PRICE ITEM TOTAL
$593,688
$5,693,788TOTAL CONSTRUCTION PHASE COSTS
CONSTRUCTION SUPPORT WORK SUBTOTAL
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CONSTRUCTION MANAGEMENTPUBLIC WORKS ADMINISTRATIONSAN LUIS OBISPO, CA 93401T 805 544-4011 F 805 544-4294612 CLARION COURTwww.wallacegroup.usWATER RESOURCESSURVEYING / GIS SOLUTIONSLANDSCAPE ARCHITECTUREMECHANICAL ENGINEERINGPLANNINGCIVIL AND TRANSPORTATION ENGINEERINGDATE :SCALE :DRAWING :DRAWN BY:JOB No. :®EASEMENT ACQUISITION EXHIBIT
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CONSTRUCTION MANAGEMENTPUBLIC WORKS ADMINISTRATIONSAN LUIS OBISPO, CA 93401T 805 544-4011 F 805 544-4294612 CLARION COURTwww.wallacegroup.usWATER RESOURCESSURVEYING / GIS SOLUTIONSLANDSCAPE ARCHITECTUREMECHANICAL ENGINEERINGPLANNINGCIVIL AND TRANSPORTATION ENGINEERINGDATE :SCALE :DRAWING :DRAWN BY:JOB No. :®EASEMENT ACQUISITION EXHIBIT
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1 APN 001-124-023PARCEL 7806/OR/116CITY OF SAN LUISOBISPOCUNION PACIFICRAILROAD11/DEEDS/66Packet Page 148Item #10
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