HomeMy WebLinkAbout08-20-2019 Item 16 - Amendment to CCC Policies and Appointments to 2020 Council Compensation Committee
Department Name: Administration
Cost Center: 1021
For Agenda of: August 20, 2019
Placement: Business
Estimated Time: 15 minutes
FROM: Greg Hermann, Deputy City Manager
Prepared By: Teresa Purrington, City Clerk
SUBJECT: AMEND COUNCIL POLICIES AND PROCEDURES REGARDING
COUNCIL COMPENSATION COMMITTEE AND MAKE APPOINTMENTS
TO THE 2020 COUNCIL COMPENSATION COMMITTEE
RECOMMENDATION
1. Adopt a Resolution amending Council Policies and Procedures regarding the number of
members on the Council Compensation Committee. (Attachment A); and
2. Make appointments to the Council Compensation Committee, effective immediately and
sunsetting upon presentation of its recommendations to the City Council.
DISCUSSION
At the July 2, 2019, Council meeting, the Council unanimously voted to direct staff to amend the
Council Policies and Procedure to increase the number of members on the Council
Compensation Committee and to begin the formation of a 2020 Council Compensation
Committee, which would review the full Council compensation package and make
recommendations to the City Council no later than May 1, 2020. Resolution No. 10516, adopted
May 20, 2014, mandates that compensation for Planning Commission and Architectural Review
Commission members will be reviewed in conjunction with its periodic review of the Council
compensation and Council decided to also add that review.
The draft resolution (Attachment A) amends Section 2.6 of the Council Policies and Procedures
as follows:
A five seven-member citizen committee shall be appointed no later than the last
City Council meeting in January in even numbered years and, shall bring its
proposed recommendations in resolution form to the City Council no later than
the first City Council meeting in May.
Council Policies and Procedures Section 2.6.1 establishes guidelines for the make-up of the
committee, as follows:
The committee membership shall have as broad a representation as possible, including but not
limited to, one previously elected official, one Personnel Board member, and one
citizen-at-large.
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Section 2.6.2 outlines the responsibilities of the Council Compensation Committee, as follows:
The committee shall review the full Council compensation package including salary, benefits,
expense reimbursement, professional development allowances and any other compensation
provided the City Council. Review should include, but shall not be limited to: 1) compensation of
Council and Mayors of cities of similar population/budget size; 2) compensation practices of both
Charter and General Law cities; 3) Government Code provisions for General Law cities; and 4)
Council and Mayor responsibilities in San Luis Obispo at the time of the committee's review; and,
5) any structural changes that may have occurred in municipal government either as a result of
State legislation or by actions of the local electorate that may have added to or deducted from the
duties and responsibilities of the Council Members and/or Mayor.
Past practice has been that Council Members nominate individuals to serve on the committee by
submitting names to the City Clerk. In the past, if a member was unavailable for a committee
meeting, Council has appointed alternates. Council is to select at least one previously elected
official, one Personnel Board member, and one citizen-at-large. In addition, four additional
nominees should be appointed to complete the seven-member committee.
The individual Council Members have submitted nominations to the City Clerk and the Clerk has
confirmed interest with the individuals suggested and the names of all interested are presented to
Council and the public for discussion and confirmation, as follows:
Previously Elected Official
Dan Rivoire
Personnel Board Member
Keith Dunlop
Cal Stevens
Citizen(s) At Large
Kim Bisheff
Audrey Bigelow
Michelle Shoresman
Ron Yukelson
Justin Bradshaw
Garrett Otto
Jenn Stubbs
Ryan Lawrence
Candace Wong
Voting Procedures
Utilizing ballots provided by the City Clerk (Attachment B), individual Council Members will
vote for one nominee under each category of Previous Elected Official and Personnel Board and
then vote for five nominees under the Citizen at Large category. Nominees must receive three or
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more votes to be appointed. If after the first round of voting five nominees in the Citizen at
Large category have not received three or more votes, then a second vote will be conducted
among those that did not initially receive three or more votes.
Policy Context
Section 410 of the City’s Charter addresses Council compensation and states:
Compensation for Mayor and Council Members shall be reviewed biennially in even-
numbered years. When warranted, said compensation may be adjusted by Council
resolution, to be effective the first full pay period in January of the year following the review.
The compensation rate may be revised by the electorate by initiative.
Chapter 2 of the Council Policies and Procedures details Council Compensation and outlines the
membership, and review responsibility for the Council Compensation Committee. (Attachment
A)
Public Engagement
At the July 2, 2019 City Council meeting, the public had the opportunity to provide comment as
part of the item regarding whether the City Council wanted to appoint a Council Compensation
Committee or defer the review of the Council compensation to 2022. The public will also have
an opportunity to submit letters or speak during Public Comment for this agenda item.
All Council Compensation Committee meeting will be legally noticed public meetings.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this
report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2019-20
Funding Identified: N/A
Fiscal Analysis:
Funding Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing Cost
General Fund N/A
State
Federal
Fees
Other:
Total
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This effort will be led by the City Clerk and Deputy City Manager w ith support from Human
Resources and City Attorney’s Office. Any increases in compensation will be considered with
the 2020-21 Financial Plan Supplement.
ALTERNATIVES
Council may decide to not adopt the Resolution amending the Council Policies and Procedure
and forego the creation of the Council Compensation Committee, and limit review to a Council
determination to maintain the status quo or to defer discussion and creation of a committee to
January 2022.
Attachments:
a - Draft Resolution
b - Compensation Committee Voting log
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Item #16
R ______
RESOLUTION NO. _____ (2019 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, AMENDING ITS COUNCIL POLICIES AND
PROCEDURE MANUAL
WHEREAS, the City Council has adopted a certain manual entitled “Council Policies and
Procedures” to define and ensure the proper conduct of the City’s business by the City Council
and in compliance with State law and the City’s Charter and Ordinances; and
WHEREAS, the Council periodically revises its Council Policies and Procedures Manual
to ensure clarity, consistency with State law, and conformity with the City Charter and Ordinances.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo
as follows:
SECTION 1. Section 2.6 COUNCIL COMPENSATION COMMITTEE shall be
amended as follows:
A five seven-member review committee shall be appointed no later than the last City
Council meeting in January in even-numbered years and shall bring its proposed
recommendations in resolution form to the City Council no later than the first City Council meeting
in May.
Upon motion of _______________________, seconded by _______________________,
and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this _____ day of _____________________ 2019.
____________________________________
Mayor Heidi Harmon
ATTEST:
____________________________________
Teresa Purrington
City Clerk
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Item #16
Resolution No. _____ (2019 Series) Page 2
R ______
APPROVED AS TO FORM:
_____________________________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of San Luis Obispo, California, this ______ day of ______________, 2019.
____________________________________
Teresa Purrington
City Clerk
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Item #16
PREVIOUSLY ELECTED Vote for 1
Dan Rivoire
PERSONNEL BOARD Vote for 1
Keith Dunlop
Cal Stevens
Citizen-at-Large Vote for 5
Audrey Bigelow
Kim Bisheff
Justin Bradshaw
Ryan Lawrence
Garrett Otto
Michelle Shoresman
Jenn Stubbs
Candace Wong
Ron Yukelson
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Item #16
8/20/2019 Item 16, Staff Presentation
1
Council Compensation Committee
August 20, 2019
Recommendation
Adopt a Resolution amending the City Council
Policies and Procedures regarding the number of
members on the Council Compensation Committee.
Make appointments to the Council Compensation
Committee, effective immediately and sunsetting upon
presentation of its recommendations to the City
Council.
1
2
8/20/2019 Item 16, Staff Presentation
2
City’s Charter Section 410:
Compensation for Mayor and Council
Members shall be reviewed biennially in
even numbered years. When warranted,
said compensation may be adjusted by
Council resolution, to be effect the first full
pay period in January of the year following
the review. The compensation rate may be
revised by the electorate by initiate.
Any change in compensation would
be effective January 2021
Council Policies and Procedures states:
The committee shall review the full Council compensation package including salary, benefits, expense reimbursement, professional
development allowances and any other compensation provided the
City Council.
Review should include, but shall not be limited to:
1) Compensation of Council and Mayors of cities of similar
population/budget size;
2) Compensation practices of both Charter and General Law
cities;
3) Government Code provisions for General Law cities; and
4) Council and Mayor responsibilities in San Luis Obispo at the
time of the committee's review; and,
5) Any structural changes that may have occurred in municipal
government either as a result of State legislation or by actions
of the local electorate that may have added to or deducted
from the duties and responsibilities of the Council Members
and/or Mayor.
3
4
8/20/2019 Item 16, Staff Presentation
3
Council Policies and Procedures
states:
A five seven-member citizen committee
shall be appointed no later than the last
meeting in January of even numbered
years and recommendation shall be
brought to Council no later than the first
meeting in May.
The committee membership shall have as
broad a representation as possible,
including but not limited to, one previously
elected official, one Personnel Board
member, and one citizen-at-large.
Appointments
CP&P Section 2.6.2 establishes make-up of
the committee:
1 – Former Elected Official
1 – Personnel Board Member
1 – At Large Member
Remaining members can be from any
category
All must be residents and registered voters
5
6
8/20/2019 Item 16, Staff Presentation
4
Voting
• Each must receive at least
3 votes to be selected
• Can write in other Personnel
Board Member as At-Large
Recommendation
Adopt a Resolution amending the City
Council Policies and Procedures regarding
the number of members on the Council
Compensation Committee.
A five seven-member citizen committee shall be
appointed no later than the last meeting in January of
even numbered years and recommendation shall be
brought to Council no later than the first meeting in May.
Make appointments to the Council
Compensation Committee, effective
immediately and sunsetting upon
presentation of its recommendations to the
City Council.
7
8
PREVIOUSLY ELECTED Vote for 1Harmon Pease Christianson Gomez Stewart TotalDan Rivoire11 1 1 1 5PERSONNEL BOARD Vote for 1Keith Dunlop11 2Cal Stevens1113Citizen‐at‐Large Vote for 5Column1ote for 7Audrey Bigelow 111 1 4Kim Bisheff 111 3Justin Bradshaw0Ryan Lawrence 112Garrett Otto 1 111 4Michelle Shoresman112Jenn Stubbs 1 113Candace Wong 112Ron Yukelson 1 111 1 5Keith Dunlop0Cal Stevens0