Loading...
HomeMy WebLinkAbout09-04-2019 PRC Agenda PacketCity of San Luis Obispo, Agenda, Planning Commission Agenda PARKS AND RECREATION COMMISSION Wednesday, September 4, 2019 5:30 p.m. REGULAR MEETING Council Chambers 990 Palm Street CALL TO ORDER Vice Chair Rodney Thurman ROLL CALL : Commissioners Kari Applegate, Keri Schwab, Robert Spector, Adam Stowe, Vice Chair Rodney Thurman, and Andrew Webber, VACANT PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. Introduction: New Parks and Recreation Director – Greg Avakian (Stanwyck – 5 minutes) CONSIDERATION OF MINUTES 1. Minutes of the Parks and Recreation Committee of August 7, 2019. CONSENT ITEMS BUSINESS ITEMS 2. Parks and Recreation Master Plan and General Plan Element Update (Stanwyck/Scott – 1 hour) Recommendation: PACKET PAGE 1 Parks and Recreation Committee Agenda for September 4, 2019 2 | P a g e 1. Receive a presentation and public comment, and review, discuss, and confirm park and facility improvement tiers as presented in Attachment 1 (Park-by-Park Assessment, WRT 2019). 2. Receive a presentation and public comment, and review, discuss, and provide input on Park-by-Park Assessment project list (Attachment 1, Park-by-Park Assessment, WRT 2019) with a focus on Tier 3 Visionary Park Improvements. 3. North Broad Street Neighborhood Park (Kloepper – 30 minutes) Recommendation: 1. Review and discuss proposed layout for North Broad Street Neighborhood Park 2. Provide direction to staff on the preferred draft layout option in order to proceed with final layout preparation. SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS 4. Subcommittee Liaison Reports (Chair Avakian – 15 minutes) a. Adult and Senior Programming: Commissioner Spector b. Active Transportation Committee: Commissioner Webber c. City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Commissioner Applegate d. Jack House Committee: Commissioner Schwab e. Tree Committee: Commissioner Thurman f. Youth Sports Association: Commissioner Stowe 5. Directors’ Report (Stanwyck - 5 minutes) 6. Communication ADJOURNMENT To the Public Workshop of the Parks and Recreation Commi ttee as approved by the PRC to Wednesday , October 2, 2019 , at 5:30 p.m., Ludwick Community Center, 864 Santa Rosa Street, San Luis Obispo, California. PACKET PAGE 2 Parks and Recreation Committee Agenda for September 4, 2019 3 | P a g e The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx PACKET PAGE 3 August 28, 2019 Parks and Recreation Commission City of San Luis Obispo 990 Palm Street San Luis Obispo, Ca 93401 ATT: Shelly Stanwyck, Assistant City Manager Dear Commissioners and Shelly: Please accept this letter of resignation for my position as Chair – Parks and Recreation Commission for the City of San Luis Obispo. I have truly enjoyed the relationships and the impacts that we, as the commission, have been able to provide the community of San Luis Obispo over the past three years. I have full confidence that the current commissioners will continue to be committed and take pride in being the voice of our wonderful community as they provide advocacy for recreational programs, services, and facility decisions. I am excited to announce that I will be the new Director of Parks and Recreation for the City of San Luis Obispo beginning at the end of September. I have valued the input and style that you all have contributed to each meeting, workshop, and especially for your liaison groups over the years. I am looking forward to reestablishing my relationship in a new way and continuing the proactive and open communication between the City staff and Commissioners as we move forward into the future of parks and recreation for the community of San Luis Obispo. Sincerely, Greg Avakian PACKET PAGE 4 City of San Luis Obispo, Agenda, Planning Commission Minutes PARKS AND RECREATION COMMISSION Wednesday, August 7, 2019 5:30 p.m. REGULAR MEETING Parks and Recreation Conference Room 1341 Nipomo Street San Luis Obispo, CA CALL TO ORDER Vice Chair Rodney Thurman ROLL CALL : Commissioners Kari Applegate, Adam Stowe, Andrew Webber ABSENT: Chair Greg Avakian, Commissioners Keri Schwab and Robert Spector PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. Public Comment: CONSIDERATION OF MINUTES 1. Minutes of the Parks and Recreation Committee of May 1, 2019. ACTION: APPROVAL OF THE REGULAR MEETING MINUTES OF THE PARKS AND RECREATION COMMISSION FOR MAY 1, 2019. CARRIED 4:0:0:3 to approve the corrected minutes of the Parks and Recreation Advisory Body for the regular meeting of 05/01/19 as motioned by Stowe and second by Webber. PACKET PAGE 5 Parks and Recreation Committee Minutes DRAFT for August 7, 2019 2 | P a g e AYES: APPLEGATE, STOWE, THURMAN AND WEBBER NOES: NONE ABSTAIN: NONE ABSENT: AVAKIAN, SCHWAB AND SPECTOR CONSENT ITEMS 2. Prop 68 Grant Opportunities Recommendation: Receive a report on the Proposition 68 grant application and proposed Emerson Park site improvements. Commissioners Comment: All support the application and look forward to the grant award decision in December. Public Comment NONE BUSINESS ITEMS 3. Mission Plaza Restroom Project (Burde 30 minutes) Recommendation: Receive presentation on the Mission Plaza Restroom Replacement. Provide review/comment on the Mission Plaza Restroom Replacement concept plan and recommend City Council acceptance of the plan. The Parks and Recreation Commission is asked to provide feedback on the activation and use of Mission Plaza, a City Park with focus on the design features and amenities of the Mission Plaza Restroom, Café, and Murray Adobe Improvements – Preliminary Site Plan: 1) Does the PRC favor the Murray Adobe Improvements of a Café option or flexible space for “Food Trucks” or similar uses option presented in the Preliminary Plan? 2) Does the PRC have any significant concerns regarding the general site layout, plaza design, proposed recreational facilities or uses? 3) What other types of active or passive recreation would the PRC like to see incorporated on-site? PACKET PAGE 6 Parks and Recreation Committee Minutes DRAFT for August 7, 2019 3 | P a g e Commissioner Comment Commissioner Applegate: Who will manage the food trucks onsite and the scheduling. Is the food truck area in the middle of adobe and the restroom. How is the adobe currently used. Commissioner Stowe: What is the maximum size of an event that would require additional porta stalls. I like the concept of the Café; but I do not that is a more permanent decision and the food trucks will offer more flexibility. And will there be utilities and power for the trucks. The sculpture garden did not show a grass area. For the active and passive recreation, I would recommend art shows, smaller musical shows, children’s workshops, and public readings. Director Stanwyck indicated that the sculpture garden is not part of this concept plan. This project is the adobe wall, restroom and gazebo area. The Mission Plan overall Master Plan will incorporate ADA improvements to the entire plaza, this would be the first step to accomplish the ADA accessibility. The adobe is too fragile for use, and is currently used for storage supplies for Downtown SLO and City of SLO Facilities. It is considered culturally sensitive and will require significant historical analysis and rehabilitation. Commissioner Thurman: It seems like by moving the building back to decrease hiding spaces is not as important as increasing the size by one-third for higher capacity with extra stalls. Will we have another chance for review and comment. Turnover for the cafes might be problematic and food trucks can be more exciting. In the areas where trees will need to be removed and replanted, I recommend the use of a structural soil for the brick areas to allow root space. Staff Horn responded this is the meeting for comments, but we will come back after it goes to the other Advisory Body meetings. This meeting would be the time to give the overall comments on the layout, concept and size. Commissioner Webber: The 165 sq.ft. size of the proposed café is not feasible for onsite facilities very limited in services; the food truck option offers more options. Is the closing of Monterey and Broad streets part of this project. Staff Horn indicated that the dogleg of Broad Street is not part of this project. Commissioners all agreed and recommend on the concept of the restroom plan and the flexibility of the food truck option, and the activation of recreation including smaller art and musical shows, workshops for children and public readings. Please include bike racks in the plan. Public Comment NONE ACTION: APPROVAL OF THE RESTROOM PLAN AND THE FLEXIBLE SPACE FOR FOOD TRUCK AND RECREATION USES OF SMALLER ART AND MUSIC SHOWS AND CHILDREN EVENTS ON SITE. PACKET PAGE 7 Parks and Recreation Committee Minutes DRAFT for August 7, 2019 4 | P a g e CARRIED 4:0:0:3 to approve restroom plan and flexible space for food trucks and smaller recreation uses onsite as motioned by Stowe and second by Webber. AYES: APPLEGATE, STOWE, THURMAN AND WEBBER NOES: NONE ABSTAIN: NONE ABSENT: AVAKIAN, SCHWAB AND SPECTOR 4. Update on Parks and Recreation Element and Master Plan Project (Stanwyck/Scott – 30 minutes) Recommendation: Review, discuss, and provide feedback on public input received in association with the June 2019 Community Needs Assessment Workshop and next steps. Staff presented the findings on public input received from the June 5, 2019 Community Needs Assessment Workshop and the multiple sources that will be used to inform the Master Plan and General Element Update. The September 2019 meeting will be focused on a park by park list of amenities and improvements it will not be a prioritized list more of a list of projects from the community engagement of the past year. We will ask for the PRC to provide input and take in the public comment from the list provided on the Agenda. The Agenda will also include a first look at the first draft of the Master Plan Vision and Goals and Policies, and we will have some written text for you to review. This will be a more high- level review but indicating did we miss a policy, or should we remove a policy. This will come back to you in a more comprehensive formal review at the end of the year. Commissioner Comment Commissioner Applegate: At the September meeting, you will want feedback on the draft policies and list of projects. Commissioner Stowe: Clarification on the review of the list of projects at the parks. If we go park by park, I will need to recuse myself during that portion of review. Public Comment Jeff Whitener: I am still a little skeptical of the numbers and the representation in the survey. I do appreciate the focus on safe access to the parks and the safe connectivity needed to all parks. SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS 5. Subcommittee Liaison Reports (Vice Chair Thurman – 15 minutes) a. Adult and Senior Programming: Commissioner Spector: ABSENT PACKET PAGE 8 Parks and Recreation Committee Minutes DRAFT for August 7, 2019 5 | P a g e b. Active Transportation Committee: Commissioner Webber: No report. Meeting next week with Adam Fukushima to determine meeting schedule. c. City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Commissioner Applegate: Aquatics Last day of summer is Sunday, August 10.SLO Swim Center will be closed for maintenance from August 12 thru August 25 reopening on August 26 . The Therapy pool will be under construction for re-plastering through October 7. 40th Anniversary of the SLO Swim Center will take place this Friday August 9 from 5:30-8:30. The Birthday Splash is a free rec swim featuring a giant floating obstacle course , cannonball contest and games. Hot Dogs and fruit will be provided. Facilities: Damon- Garcia is now open. Fall is the busy season for Damon with AYSO leagues, annual rugby tournament, and many other uses. French Park Improvement project is currently u nder construction. Once completed in September, French Park will offer three dedicated pickleball courts and a basketball area replacing the unused volleyball court. Golf Course The 2018-19 fiscal year (July through June) saw almost 25,000 rounds of golf played. Biggest uses were Seniors (3400 rounds), Twilight (3-5pm) use (2800) and Super Twilight (last hour) (3200). Due to some damage at to the greens at hole #7, the hole will be closed for August while the green is repaired to a playable condition. Summer FootGolf has been seeing steady play of 10 to 15 participants every other Wednesday. August will be the last month for FootGolf with NightGolf beginning in September. Youth and Adult Sports, Community Events: Adult Softball Summer League is winding down with all divisions either finishing or entering into playoffs. 64 teams total (4 all-women’s teams). Fall registration opened up this week. Fall season will begin last week of August. Junior Giants T-ball and Minors division completely full at 75 kids per division – waitlists were created, and teams filled. Total of 192 registrations. New drop-in league – Basketball every Friday from 6-9 PM in the Ludwick Community Center. Annual SLO Triathlon was held the last weekend in July. Over 800 registrants and around 600 finishers. Annual Family campout will take place August 10. d. Jack House Committee: Commissioner Schwab: ABSENT e. Tree Committee: Commissioner Thurman: Update to the Tree Ordinance and Regulations for Tree Removals. The SLO Tree Friends group is not active anymore; ECOSLO has been approached to take on the grant and complete the planting of 120 trees by the end of year to fulfill the grant. f. Youth Sports Association: Commissioner Stowe: No Report. 6. Directors’ Report (Stanwyck - 5 minutes) A few highlights, as mentioned earlier a very successful 40th SLO Triathlon. The golf course has had two medical events at the course, and most recently the Rec Coordinator Ava Morales- Davis performed CPR on a golf customer at the course and was transported to the hospital. Very thankful to the bi-annual CPR trainings by Shawn Tucker, and the AED’s added to the facilities and school sites in addition to the Ranger trucks. As part of continued work on the Department Strategic Plan, this summer staff has been rewarded when noticed with exemplary service with a reusable utensil set or Yeti coffee mug to encourage the Healthy and Smart sustainability throughout the City. Lindsey has been working on a new public art idea in the parking garages – more to come. Youth Services is hiring for the school year and we would appreciate passing the word that we are in need of part time teachers and aides in the school sites. First phase has been completed for recruitment of the Parks and Recreation Director; PACKET PAGE 9 Parks and Recreation Committee Minutes DRAFT for August 7, 2019 6 | P a g e with interview panels next week August 15-17. We hope to make an appointment by early September. In addition, the Public Works Director has announced his retirement effective October 1, 2019. 7. Communication ADJOURNMENT at 7:01 pm To the Public Workshop of the Parks and Recreation Committee as approved by the PRC to Wednesday, September 4, 2019 , at 5:30 p.m., Council Chambers, 990 Palm Street, San Luis Obispo, California. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to pe rsons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/WebLink/1/fol/61014/Row1.aspx PACKET PAGE 10 Parks and Recreation Commission Agenda Report Meeting Date: 09/04/2019 Item Number: DATE: September 4, 2019 FROM: Shelly Stanwyck, Assistant City Manager Community Services Prepared By: Shawna Scott, Senior Planner, Community Development SUBJECT: Parks and Recreation Master Plan and General Plan Element Update RECOMMENDATION 1. Receive a presentation and public comment, and review, discuss, and confirm park and facility improvement tiers as presented in Attachment 1 (Park-by-Park Assessment, WRT 2019). 2. Receive a presentation and public comment, and review, discuss, and provide input on Park-by- Park Assessment project list (Attachment 1, Park-by-Park Assessment, WRT 2019) with a focus on Tier 3 Visionary Park Improvements. DISCUSSION Background In 2017, the City Parks and Recreation and Community Development Departments initiated the update to the City’s Parks and Recreation Element of the General Plan and the Master Plan (the “Update”). The Parks and Recreation Commission (PRC) reviewed and provided feedback on the Project Plan for the Master Plan and Element on September 6th and October 4th of 2017 and recommended the City Council approve the Project Plan. On November 7, 2017, the City Council approved the Project Plan, and a consultant team led by WRT was selected in February 2018 to support the Master Plan and Element Staff team. Since that time, the team has implemented the foundational stages of the Project Plan by conducting extensive initial community outreach pursuant to the approved Community Engagement Plan1 and as summarized in the Community Needs Assessment Engagement Memorandum2 approved by the PRC in December 2018. In addition, the results from the statistical survey conducted by ETC Institute are available for review in the Needs Assessment Survey Findings Report3. A PRC Workshop Series was held in January, February, and March of 2019, which consisted of focused discussions and public input related to the community’s values and priorities, unmet needs, and hopes and dreams. Following the 1 Approved by the Parks and Recreation Commission in April 2018, available here. 2 Approved by the Parks and Recreation Commiss ion in December 2018, available here. 3 Approved by the Parks and Recreation Commission in December 2018, available here. PACKET PAGE 11 City of San Luis Obispo, Title, Subtitle Parks and Recreation Master Plan and General Plan Element Update Page 2 Workshop Series, a Draft Community Needs Assessment Report4 prepared by WRT was presented at the May 2019 PRC meeting and feedback from the Commission was provided regarding 1) the Draft Report and 2) the topics and format of the June 2019 Community Needs Assessment Workshop. A summary of the June 2019 Workshop and feedback received was provided in the August 2019 PRC report.5 Actions completed and ongoing include: Date Action October 2017 PRC approves Update Project Plan November 2017 Council approves Update Project Plan April 2018 PRC approves Community Engagement Plan Spring/Summer 2018 Staff hosts pop-ups promoting September Workshop September 13, 2018 Bright Ideas Public Workshop August-October 2018 ETC – Needs Assessment Survey December 2018 Community Needs Assessment, Engagement Memorandum and Needs Assessment Survey Findings Report approved by the PRC January 2019 PRC Workshop on SLO Swim Center and Events February 2019 PRC Workshop on Parks March 2019 PRC Workshop on Community Centers, Youth Services and Programs, and Fields and Facilities May 2019 Draft Community Needs Assessment; WRT & PROS June 5, 2019 Community Needs Assessment Public Workshop September 4, 2019 PRC review of Draft Park-by-Park Assessment Ongoing Comment cards and email interested list gathering Ongoing E-Newsletter/Email blasts Ongoing Social media: education, meeting announcements Ongoing Neighborhood meetings (staff available for) Ongoing Public input and communications to staff Ongoing Open City Hall DRAFT PARK-BY-PARK ASSESSMENT The Parks and Recreation Master Plan Update will include site-specific recommendations for the system’s existing and planned parks and facilities. This PRC meeting is the first opportunity for public consideration of preliminary recommendations; therefore, the Park-by-Park Assessment (Attachment 1) prepared by WRT identifies the types of projects to be considered within each identified park and facility and does not include specific site planning or conceptual designs. The focus of this September 2019 meeting is to review and receive a presentation on the Assessment (Attachment 1) by WRT, receive public comment, ask questions of staff and WRT, and discuss and provide input to staff and WRT 4 Reviewed by the Parks and Recreation Commission in May 2019, available here. 5 Parks and Recreation Commission Agenda Report, August 2019, available here. PACKET PAGE 12 City of San Luis Obispo, Title, Subtitle Parks and Recreation Master Plan and General Plan Element Update Page 3 regarding proposed tiers and projects for each identified park and fa cility, with a focus on Tier 3 (Visionary Park Improvements). Additional summarized information regarding proposed tiers is provided below, and proposed park-by-park projects are presented in Attachment 1 (Park-by-Park Assessment). Recommended Tier Designations for Parks and Facilities As shown in Attachment 1 (Park-by-Park Assessment, WRT 2019) and summarized in Table 1 Proposed Park and Facility Tiers, on the following page, each park and facility has been designated a “Tier”, as described below. Tier 1: Critical Park Improvements – Maintenance. Tier 1 includes park improvements critical to keep the park system functioning. This includes routine maintenance, repairs, repainting, replanting, lifecycle replacement, and replacement of inaccessible amenities with accessible amenities to remove barriers to access for people with disabilities. The intention of this category is to make the most of existing resources with the primary goal being for the City to maintain services. WRT recommends that the actions associated with this category are expected to be funded through tax dollars. Lifecycle replacement is considered an annual value to be included in the City’s budget. Total replacement value is amortized over the life of the facility. Tier 2: Strategic Park Improvements – Improvement of Existing Parks/Facilities. These improvements are characterized as being strategic to make measured park enhancements to the existing system. Strategic improvements and redesign may include site, amenity, and facility upgrades. This includes strategically enhancing existing parks with new features and program amenities that change the experience or making other strategic changes that would require additional operational or capital funding. WRT recommends that the City evaluate and analyze potential sources of additional revenue for these improvements, including but not limited to capital bond funding, partnerships, program income, grants, and existing or new taxes. Tier 3: “Visionary” Park Improvements – New Opportunities. Visionary park improvements include comprehensive park renovations, acquisitions, and the creation of new parks. This category represents the complete set of services and facilities desired by the community. It is fiscally unconstrained but can help provide policy guidance by illustrating the ultimate goals of the community, and by providing a long-range look to address future needs and deficiencies. WRT recommends that funding for visionary projects would be derived from partnerships, grants, private investments and new tax dollars. As noted in Attachment 1, WRT notes that typically Tier 3 improvements start with a park- or facility-specific master plan; however, this may not be appropriate for all Tier 3 parks based on the level of community outreach conducted to date, and this topic warrants further discussion with the PRC and the public. PACKET PAGE 13 City of San Luis Obispo, Title, Subtitle Parks and Recreation Master Plan and General Plan Element Update Page 4 Table 1. Recommended Park and Facility Improvement Tiers Improvement Tier (1-3) Park / Facility Community Parks Tier 1 Exposition Park Jack House Gardens Tier 2 Meadow Park Santa Rosa Park Tier 3 Laguna Lake Park Mission Plaza Sinsheimer Park Neighborhood Parks Tier 1 Anholm Park De Vaul Park French Park Laguna Hills Park Throop Park Vista Lago Park Tier 2 Islay Hill Park Johnson Park Tier 3 Emerson Park Mitchell Park Mini Parks Tier 1 Buena Vista Park Eto Park Poinsetta Creek Walk and Park Priolo-Martin Park Triangle Park Tier 2 Ellsford Park PACKET PAGE 14 City of San Luis Obispo, Title, Subtitle Parks and Recreation Master Plan and General Plan Element Update Page 5 Improvement Tier (1-3) Park / Facility Las Praderas Park Rodriguez Adobe Park Stoneridge Park Tier 3 Cheng Park Recreation Centers and Special Features Tier 1 SLO Skate Park Tier 2 Damon-Garcia Sports Complex Tier 3 Broad Street Community Gardens Laguna Lake Golf Course Ludwick Community Center Meadow Park Center Railroad Bike Path Sinsheimer Stadium SLO Senior Citizen Center SLO Swim Center Planned Parks (Approved Specific Plans) Tier 3 Avila Ranch Specific Plan Parks Righetti Development Parks (Orcutt Area Specific Plan) San Luis Ranch Specific Plan Parks West Creek Park (Orcutt Area Specific Plan) Recommended PRC Input and Action The PRC and the public will receive a presentation by WRT on their park-by-park tier and project recommendations identified in the Park-by-Park Assessment (Attachment 1), and WRT and staff will be available to address questions from the PRC and the public. WRT will present the recommended tier and improvement recommendations (projects) identified for each park for review and discussion, and will provide a summary of how community and PRC input informed their recommendations. While PRC and public input is welcomed for all parks and facilities, staff recommends the PRC focus their direction on Tier 3 parks and facilities, as there is greater opportunity for aspirational improvements within these identified parks and facilities. Input from the PRC and the public will be used to further refine the list as PACKET PAGE 15 City of San Luis Obispo, Title, Subtitle Parks and Recreation Master Plan and General Plan Element Update Page 6 we move forward towards identifying priorities with the PRC and the public. Staff encourages the PRC to be creative and aspirational when considering and providing direction to staff and the WRT consultants on the preliminary recommendations. Recommended PRC Action includes: 1. Receive a presentation and public comment, and review, discuss, and confirm park and facility improvement tiers. 2. Receive a presentation and public comment, and review, discuss, and provide creative and aspirational input on the Park-by-Park Assessment project list. PRC input should include direction to staff and WRT on identified projects/improvements within each park and facility and on priorities for both parks and facilities. The PRC should identify if specific projects should be removed, added, or amended. Staff recommends that the PRC focus on Tier 3 Visionary Park Improvements. NEXT STEPS AND OPPORTUNITIES FOR FURTHER PUBLIC ENGAGEMENT As described in the Community Engagement Plan for this Project, there will continue to be many more opportunities for public input. As outlined below, all documents will be provided to the PRC and additional advisory bodies and the City Council, as applicable. Staff encourages the public to review these documents, as well, and provide comments throughout the Master Plan and Element update process. Highlights of past, current, and next steps include the following: Date Action Details May 1, 2019 Draft Community Needs Assessment 1. PRC review of Draft Community Needs Assessment report by WRT 2. Public review and input June 5, 2019 Community Needs Assessment Public Workshop 1. Discussion of Community Needs Assessment 2. WRT present 3. Engagement and discussion of themes and trends May/June/July 2019 Community Needs Assessment provided to Advisory Bodies and Council 1. Advisory bodies receive Community Needs Assessment and update from staff 2. Council receives Community Needs Assessment and update from staff 3. Public meetings and engagement for ALL August 2019 June Workshop results presented to PRC 1. PRC review of June Workshop results and next steps in the Update process 2. Receive public comment and feedback September 2019 Park by Park discussion 1. Review park by park tier recommendations and list of amenities and improvements (not prioritized at this stage) PACKET PAGE 16 City of San Luis Obispo, Title, Subtitle Parks and Recreation Master Plan and General Plan Element Update Page 7 Date Action Details 2. Receive public comment and feedback 3. Provide direction to staff regarding proposed amenities and improvements October 2019 Review Draft Master Plan components and conduct Prioritization Exercise 1. Review, discuss, and provide feedback on received information, based on staff presentation, review of materials, and public comment November 2019 Review Draft Capital Improvement Plan with Cost Estimates 1. Review, discuss, and provide feedback on received information, based on staff presentation, review of materials, and public comment December 2019 Review Draft Operational Cost Estimates for Future Improvements 1. Review, discuss, and provide feedback on received information, based on staff presentation, review of materials, and public comment January - March 2020 Public Review Draft Parks Master Plan 1. WRT and consultant team to work with staff and PRC on Public Review Draft Parks Master Plan components, with complete document release to the public March 2020 2. Advisory bodies receive Public Review Draft Parks Master Plan and update from staff ATTACHMENTS Attachment 1: PRC Consideration of Park-by-Park Assessment (WRT, August 2019) PACKET PAGE 17 MEMORANDUM WRT, LLC | 478 Tehama Street, Suite 2B | San Francisco, CA 94103 James Stickley CA LA-4251 wrtdesign.com | 415.575.4722 John Gibbs CA LA-4417 N:\8000\8143 SLO Parks & Rec MP and GP Element Update\4-Documents\3. Master Plan Development\Park-by-Park Analysis\Park-by-Park Recommendations Memo_2019-08-28v2.docx To: Shawna Scott Senior Planner City of San Luis Obispo Date: August 28, 2019 From: Peter Winch, Project Manager John Gibbs, Principal Ref. No.: 08143.01 Project: San Luis Obispo Parks & Recreation Master Plan Update Pages: 8 Re: PRC Consideration of Park-by-Park Assessment CC: The Parks and Recreation Master Plan Update will include site-specific recommendations for the system’s existing and planned facilities. This PRC meeting is the first opportunity for public consideration of preliminary recommendations. City Staff and members of the Consultant Team will summarize our analysis of existing parks and present preliminary recommendations. Park Improvements: Three-Tiers For this Master Plan Update, we propose that park and facility improvements be understood in three “tiers”. The first tier is focused on maintenance, the second on strategic enhancements, and the third on new or wholly transformed parks, as described below. TIER 1: CRITICAL PARK IMPROVEMENTS - MAINTAINING WHAT WE HAVE Tier 1 includes park improvements critical to keep the park system functioning. They include routine maintenance, repairs, repainting, replanting, lifecycle replacement, and replacement of inaccessible amenities with accessible amenities to remove barriers to access for people with disabilities. The intention of this category is to make the most of existing resources with the primary goal being for the department to maintain services. The actions associated with this category are expected to be funded through tax dollars. Lifecycle replacement is considered an annual value to be included in San Luis Obispo’s budget. Total replacement value is amortized over the life of the facility. TIER 2: STRATEGIC PARK IMPROVEMENTS - IMPROVING WHAT WE HAVE These park improvements are characterized as being strategic to make measured park enhancements to the existing system. Strategic improvements and redesign may include ATTACHMENT 1 PACKET PAGE 18 MEMORANDUM August 28, 2019 Page | 2 site, amenity, and facility upgrades. This includes strategically enhancing existing parks with new features and program amenities that change the experience or making other strategic changes that would require additional operational or capital funding. The City would evaluate and analyze potential sources of additional revenue for these improvements, including but not limited to capital bond funding, partnerships, program income, grants, and existing or new taxes. TIER 3: “VISIONARY” PARK IMPROVEMENTS - DEVELOPING NEW OPPORTUNITIES Visionary park improvements include comprehensive park renovations, acquisitions, and the creation of new parks. This category represents the complete set of services and facilities desired by the community. It is fiscally unconstrained but can help provide policy guidance by illustrating the ultimate goals of the community, and by providing a long- range look to address future needs and deficiencies. Typically, Tier 3 improvements start with a park- or facility-specific master plan to analyze conditions, explore the needs of the community, and design a new park. Funding for visionary projects would be derived from partnerships, grants, private investments and new tax dollars. Park-by-Park Assessment San Luis Obispo Staff and WRT conducted a park-by-park assessment in August 2019. The assessment team went through the full list of City park and recreation facilities and identified the general physical condition of each site; any relevant issues pertaining to site access and use; and park-specific recommendations communicated by members of the public and the Parks and Recreation Commission during the Plan Update process. Based on these factors, the group made preliminary park improvement recommendations and classified each park according to what type of improvements are needed. Recommendations describe the general type of program change or improvement opportunity. The analysis found that 15 of San Luis Obispo’s existing parks need Tier 3 improvements. Nine of the system’s parks are identified for Tier 2 improvements, and 14 sites are identified as Tier 1. Community gardens are expected to continue operation and are not evaluated here. The following table provides a detailed matrix of parks, general condition assessment, improvement needs, and improvement tier. It is important to remember that San Luis Obispo’s park system must also continue to grow, adding new facilities to better serve a growing community. Future parks are, by definition, Tier 3 improvements. Parks that are currently planned are included in the table, with anticipated amenities identified. ATTACHMENT 1 PACKET PAGE 19 Page | 3 August 28th, 2019Community Parks Park Type Area (acres)Condition1 Improvement Recommendations Improvement Tier (1-3)2 Exposition Park Community 7.2 Fair Pathway Replacement, Fitness Equipment planned pedestrian bridge replacement 1 Jack House Gardens Community 0.8 Good Replace arbor 1 Laguna Lake Park Community 40 Fair Complete a comprehensive master plan. Plan will identify enhancements to natural aquatic and upland functions; add sports fields and other active uses; add amenities including fencing, shade, and ground treatment to the off-leash dog area; and include facilities to allow the park to better accommodate events. Master plan and park development will be supported by dedicated funding available through development agreements. Community members have shown support for a transition to more active uses, with strongest support for a bike pump track, adventure playground/obstacle course, exercise walking path, and unlighted multi-use sports fields. A botanical garden was also well-supported as a passive use. 3 Meadow Park Community 16 Good Expand field use by installing synthetic turf (softball and soccer); expand the playground footprint and add an enclosed tot lot; reprogram and rebuild areas around the Meadow Park Center as part of that facility improvement planning such as outdoor shade structures for picnic rental, platforms for classes, parking lot redesign to create shared space/mini plazas for special events. 2 Mission Plaza Community 3 Implement Mission Plaza Concept Plan.3 Santa Rosa Park Community 11 Good Restore horseshoe pit, incorporate street crossing enhancements into the City’s Circulation Element and Active Transportation Plan, improve basketball court functions, enhance lawn areas to enable flexible recreational use by regrading and adding fencing along street. 2 Sinsheimer Park Community 21.7 Good Complete a comprehensive master plan to identify new and expanded park programs. Park should include lighted tennis courts; remodeled restrooms, and new pathways. The plan should address parking, accessibility, and improvements that enable efficient and effective long-term operations. 3 1 Qualitative summary of overall park condition, based on San Luis Obispo Parks Inventory and Assessment (2018). 2 Tier 1=Critical: Maintaining what we have; Tier 2=Strategic: improvements/enhancements; Tier 3=Visionary: complete site revision needed. ATTACHMENT 1 PACKET PAGE 20 Page | 4 August 28th, 2019Neighborhood Parks Park Type Area (acres)Condition1 Improvement Recommendations Improvement Tier (1-3)2 Anholm Park Neighborhood 0.1 Good Despite being less than half an acre in size, the previous parks master plan designated Anholm park as a neighborhood park. Re-designate this park as a mini park based on its size, amenities, and use by the neighborhood. 1 De Vaul Park Neighborhood 0.9 Good No recommendations beyond maintenance of existing amenities.1 Emerson Park Neighborhood 3.3 Fair Staff has applied for a Proposition 68 grant to revitalize this park. Implement the concept plan, which includes restroom facilities, a shade structure, educational and Zen gardens, fitness equipment, tot bike pump track, re-paving the existing blacktop for a free play area, creation of a multi-functional plaza for neighborhood events, and ADA upgrades. 3 French Park Neighborhood 10 Good Repave parking lot; improve path connectivity to Islay Hill Park 1 Islay Hill Park Neighborhood 6 Good Reconfigure ball field diamonds for specific age sports, and implement the planned playground renovation with added shade. Park may include dog park or dog area if warranted (to be further evaluated.) 2 Johnson Park Neighborhood 5 Fair Renovate restroom, regrade lawn area and reprogram based on further evaluation. Replace natural turf with synthetic turf to extend daily and seasonal use. 2 Laguna Hills Park Neighborhood 3.2 Good Park may include dog park or dog area if warranted (to be further evaluated.)1 Mitchell Park Neighborhood 3 Fair Complete a comprehensive park master plan to identify new and expanded park amenities and programming that supports multi-generational activation. The plan should define physical improvements that encourage appropriate daily park use by seniors, neighbors and downtown residents. Convene a small-scale neighborhood discussion to explore concerns about security and how park programs might create a safer park for everyone. Launch a branded event series that features pop up programming to encourage neighbors and local residents to enjoy the park. (Music, beer gardens, coffees, night lighting, art shows, yoga, hula hoop contests, movies in the park,. etc.) 3 Throop Park Neighborhood 3 Good Baseball field enhancements including pedestrian bridge replacement; hydration stations 1 Vista Lago Park Neighborhood 0.2 Fair No recommendations beyond maintenance of existing amenities.1 1 Qualitative summary of overall park condition, based on San Luis Obispo Parks Inventory and Assessment (2018). 2 Tier 1=Critical: Maintaining what we have; Tier 2=Strategic: improvements/enhancements; Tier 3=Visionary: complete site revision needed. ATTACHMENT 1 PACKET PAGE 21 Page | 5 August 28th, 2019Mini Parks Park Type Area (acres)Condition1 Improvement Recommendations Improvement Tier (1-3)2 Buena Vista Park Mini 0.5 Fair Replace concrete and bench 1 Cheng Park Mini 0.3 Poor Complete a mini-master plan to strategically enhance safety, visibility, and activation. Plan will identify spatial redesign and amenities to replace. 3 Ellsford Park Mini 1 Fair Explore design and features appropriate for a small pocket park adjacent to a creek. Considerations include native demonstration pollinator garden, public art, climbing structure, tot lot, dog waste stations, interpretive signage, and seating. 2 Eto Park Mini 0.20 Fair Replace plant materials.1 Las Praderas Park Mini 0.4 Fair Beautification and possible Zen garden, amenities to encourage passive uses (i.e. soft surface trail, seating, additional neighborhood planting, native demonstration pollinator garden, and maintenance of associated irrigation system. Add connection to Bob Jones Trail. 2 Mission Plaza Extension Mini 0.43 See Mission Plaza. Poinsettia Creek Walk and Park Mini 2 Fair Enhance connectivity to French Park.1 Priolo-Martin Park Mini 0.5 Good Maintain existing amenities.1 Rodriguez Adobe Park Mini 1.4 Fair Renovate lawn, enhance walking loop by adding exercise equipment. Potential reuse of Adobe for classes, gallery space, or other uses, pending cultural sensitivity evaluation. 2 Stoneridge Park Mini 1 Fair Enhance turf, add dog park or area, provide neighborhood park amenities such as parkour equipment, nature-themed adventure play for young children. 2 Triangle Park Mini 0.2 Good Maintain existing amenities.1 1 Qualitative summary of overall park condition, based on San Luis Obispo Parks Inventory and Assessment (2018). 2 Tier 1=Critical: Maintaining what we have; Tier 2=Strategic: improvements/enhancements; Tier 3=Visionary: complete site revision needed. ATTACHMENT 1 PACKET PAGE 22 Page | 6 August 28th, 2019Recreation Centers & Special Features Park Type Area (acres)Condition1 Improvement Recommendations Improvement Tier (1-3)2 Broad Street Community Gardens Recreation Centers & Special Features 0.91 Site will transition to become the North Broad Street Neighborhood Park (planned 2020)3 Damon- Garcia Sports Complex Recreation Centers & Special Features 22 Good Potential for artificial turf in upper field; reconfigure lighting to expand usability of lower field, consider future land acquisition for facility expansion 2 Emerson Park Community Gardens Recreation Centers & Special Features NA Not evaluated. Jack House Recreation Centers & Special Features 0.1 Good Enhance programming, make ADA upgrades. Designate non- profit operator, remove from City facility list Kiwanis Centennial Garden Recreation Centers & Special Features NA Not evaluated. Laguna Lake Golf Course Recreation Centers & Special Features 27 Fair Enhance community events and uses of the property in support of ongoing course operation. Create a master plan with facility condition assessment and implementation guidance on the rehab of irrigation, utilities, grounds, and clubhouse. Conduct golf operations study to analyze finance and ongoing operations of the course as a City resource. Consider alternate uses for the property with value and cost documented. Alternate programming could include nature park with restored creek, trails and nature play; natural park with disc golf, play, and other active uses. 3 Laurel Lane Community Gardens Recreation Centers & Special Features 0.26 Not evaluated. Ludwick Community Center Recreation Centers & Special Features 1 Poor Complete replacement of the building to create multi-generational community center.3 Meadow Park Center Recreation Centers & Special Features 0.1 Poor Complete a full master plan to reimagine the building for new uses, improved safety and security, overall functionality, ease of maintenance, and activation. The restroom and snack bar should be specifically addressed. The master plan should reprogram and rebuild areas around the Meadow Park Center as part of that facility improvement planning such as outdoor shade structures for picnic rental, platforms for classes (i.e. Zumba, yoga), parking lot redesign to create shared space/ mini plazas for special events, stormwater education. 3 1 Qualitative summary of overall park condition, based on San Luis Obispo Parks Inventory and Assessment (2018). 2 Tier 1=Critical: Maintaining what we have; Tier 2=Strategic: improvements/enhancements; Tier 3=Visionary: complete site revision needed. ATTACHMENT 1 PACKET PAGE 23 Page | 7 August 28th, 2019Recreation Centers & Special Features Park Type Area (acres)Condition1 Improvement Recommendations Improvement Tier (1-3)2 Railroad Bike Path Recreation Centers & Special Features 10 Fair Complete a park master plan to identify improvements including addition of a bike pump track, park connections, railroad overcrossing bridge, railroad fencing. 3 Rotary Community Garden at Meadow Park Recreation Centers & Special Features NA Not evaluated. Sinsheimer Stadium Recreation Centers & Special Features 1.8 Poor Complete renovation of facility to support multi-use sports and community events, as community members have shown strong support for. Improvements could include replacing and upgrading current lighting conditions and updating the play surface to artificial turf (Phase 1); replacing the current structure (Phase 2); improving and expanding seating (Phase 3); and creating an auxiliary space (Phase 4). Potential for private funding. 3 SLO Senior Citizen Center Recreation Centers & Special Features 0.1 Fair Renovate or replace to achieve multi- generational use of facility and accommodate diverse programming. Facility improvements should address multi- functionality, ease of maintenance, security, storage, food handling, ADA, outdoor spaces. With facility expansion, child and youth activities should be considered to augment senior activities, with emphasis on similar and compatible activities such as tutoring, music, crafts, and reading. Rentability should be considered as a way to augment operating budget. 3 SLO Skate Park Recreation Centers & Special Features NA Good 1 SLO Swim Center Recreation Centers & Special Features NA Good Expand therapy pool, replace deck, make ADA upgrades, add new multi-purpose spaces, add shade, lockers, bleachers; expand programming. See Building Assessment Plan for preliminary concepts. 3 1 Qualitative summary of overall park condition, based on San Luis Obispo Parks Inventory and Assessment (2018). 2 Tier 1=Critical: Maintaining what we have; Tier 2=Strategic: improvements/enhancements; Tier 3=Visionary: complete site revision needed. ATTACHMENT 1 PACKET PAGE 24 Page | 8 August 28th, 2019Planned Parks Park Type Area (acres)Condition1 Improvement Recommendations Improvement Tier (1-3)2 Avila Ranch Specific Plan Parks Planned Parks 18.25 NA Neighborhood Park, Pocket and Mini Parks: A 9.5- acre neighborhood park and 9 one-half to 2.5 acre mini-parks and pocket parks will serve the Avila Ranch development. The parks are planned to include group BBQs, turf fields, a nature path, basketball courts, boulders for informal play, tot lots, baseball fields, soccer fields, pickleball courts, tennis courts, bocce ball courts, a dog park, a skate park, ping pong tables, place for catering trucks, shade structures, picnic tables, bicycle infrastructure, community garden, exercise stations, and a community plaza/farmer’s market. 3 Righetti Development Parks (Orcutt Area Specific Plan) Planned Parks 14.9 NA Neighborhood Park, Pocket Park and Linear Park : The Orcutt Area Specific Plan features a neighborhood park, several pocket parks, a linear park and bicycle/ pedestrian paths. The neighborhood park will serve as a community gathering place for casual recreation and sports events. The linear park will double as a passive recreation/viewing area and stormwater management area. The pocket parks provide access points to the railroad bike path and passive recreation facilities such as seating for wildlife viewing. Other amenities include: play areas, exercise station, a climbing wall, a community garden, a dog park, a soccer field, turf fields, pickleball courts, tennis courts, a full basketball court, bicycle infrastructure, viewing deck/telescope, gazebo pavilion, and BBQ’s 3 San Luis Ranch Specific Plan Parks Planned Parks 3.9 NA Central Neighborhood Park, Fitness Loop and Parkway, Pocket Parks and Preserve and Trailhead San Luis Ranch will include a central neighborhood park, pocket parks, an active linear park. These parks will include play areas, an exercise station, a ping pong table, turf fields, half court basketball, a bocce ball court, shade structures, bicycle infrastructure, and BBQ’s 3 WestCreek Park (Orcutt Area Specific Plan) Planned Parks 0.54 NA Linear park and Creek Trail: The Orcutt Area Specific Plan features a linear park and creek trail will double as a passive recreation/viewing area and stormwater management area and will include a play area, boulders for informal play, a ping pong table, a turf field, and benches. 3 1 Qualitative summary of overall park condition, based on San Luis Obispo Parks Inventory and Assessment (2018). 2 Tier 1=Critical: Maintaining what we have; Tier 2=Strategic: improvements/enhancements; Tier 3=Visionary: complete site revision needed. ATTACHMENT 1 PACKET PAGE 25 City of San Luis Obispo, Council Agenda Report, Meeting Date, Item Number   Parks and Recreation Commission  AGENDA REPORT SUBJECT: NORTH BROAD STREET NEIGHBORHOOD PARK Prepared by: Shelsie Kloepper, Engineer III RECOMMENDATION 1. Review and discuss proposed layouts for North Broad Street Neighborhood Park 2. Provide direction to Staff on the preferred draft layout option in order to proceed with final layout preparation. DISCUSSION Background Through the 2017-19 Financial Plan Supplement 2018-19 Adopted Budget, funding was provided for the creation of a new park in the Broad Street area north of Highway 101. Staff was directed by Council to pursue the creation of a park at 533 Broad St, an existing City community garden (Broad Street Community Garden). Given the history of the first City owned community garden, garden plots will be incorporated into the elements of the park design. The project scope is to provide a neighborhood park with some play features and gathering spaces. The new park will require access improvements for pedestrians and bicycles such as curb ramp(s) at the Lincoln and Broad intersection. The City hired Cannon to design this neighborhood park. Cannon has created two layout options based on community feedback that need to be reviewed and discussed. Public Outreach The public’s input about its parks and park amenities is a critical foundational step that facilitated by staff for all projects in parks. City staff has conducted three community events to receive input on the project components for the design. All three meetings were noticed by fliers, email list, and social media posts. 1. Neighborhood Outreach at Lincoln Deli. On May 8, 2019, Public Works and Parks and Recreation staff presented four concept boards to the public from the corner of the Lincoln Deli frontage. Over eight hundred (800) notices were mailed to residents surrounding the proposed park location. The four concept boards each focused on a different theme that could be used at the new park. Themes included community, wellness, play, and grow. Over seventy-five (75) community members of all ages provided, through sticker placement, their favorite potential park elements. Staff also invited new ideas and provided comments cards for public input. Meeting Date: September 4, 2019 Item Number:__#2 PACKET PAGE 26 (Title of Report) Page 2 2. Parks and Recreation Master Plan Workshop. The next outreach event was coupled with the Parks and Recreation Master Plan Public Workshops held at the Ludwick Center on June 5, 2019. The same four element boards were presented and voted on by the community. The event attracted over 125 community members. 3. Community Workshop Meeting. The third workshop meeting was held at the Ludwick Center on August 28, 2019. At this meeting the community reviewed and commented on the two layouts that will be discussed at the Parks and Recreation Meeting. Proposed Park Layouts The most popular elements from outreach events one (1) and two (2) were used to create two park layouts that were presented at outreach event three (3). These layouts incorporated as many features as possible within the limits of the space. The layouts focused on the most versatile features for all park users. The new park layout will also include frontage improvements and safety features such as a barrier fence between the road and the front of the park. PARKS AND RECREATION COMMISION CONSIDERATION / NEXT STEPS The Parks and Recreation Commission purview is to review and make recommendations for changes which could have an impact on the City’s parks and park facilities. Staff will review all feedback from the Parks and Recreation Commission Meeting. This feedback will be used for staff to revise the layouts to meet the desires of the community. The final design layout will be returned to the Parks and Recreation Commission for consideration and approval. ATTACHMENTS A. North Broad Street Neighborhood Park Layouts PACKET PAGE 27 PACKET PAGE 28 PACKET PAGE 29 PACKET PAGE 30