HomeMy WebLinkAbout09-10-2019 Records Destuction Public Works - CIP projects 2009-2010Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
805.781.7200
slocity.org
DATE: August 2019
TO: Daryl R. Grigsby, Public Works Director
Christine Dietrick, City Attorney
FROM: Phyllis Simpson, Public Works Department
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April, 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In
accordance with that policy and schedule, certain records have been identified as eligible for
destruction.
The CIP (Capital Improvement Program) project files (listed below), CLOSED
between 06/01/2009 and 11/09/2010
Spec #50410.7227.2007 Spec #90222.953 Spec #90201 Spec # 90358
Spec #90291 Spec #90227 Spec # 90223 Spec # 90422
Spec #90417 Spec #90358.957A Spec # 90450.953 Spec #90742.953
■ certified payroll ■ pay estimates
■ engineers' daily logs/inspectors' diaries ■ legal ads
■ preliminary notices/liens ■ general correspondence
■ original bid documents, including contractor bids not awarded
The appropriate sections of the Records Retention Policy and Schedule are attached.
Please sign below, indicating your approval fqoa destructio of "thea ove listed records.
"1 X
-s
Daryl RXrigsby h s ' e Dietrick
Public Works Director Ci A. tcamev
OF DESTRUCTION
(;—i—1, ertify7 the r yr s listed above were properly disposed on 0 C lC
Ph is impson
Public Works Department
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CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE
RECORD TITLE I
TOTAL
OFFICE RESPONSIBLE
CODE SECTION
RETFJs710N
FOR RETENTION AND
REMARKS
PERIOD I
ISPOSMON OF RECORD
709 PUBLIC INFORMATION/COMMUNITY RELATIONS
Consumer Price Index I
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Various
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Various
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Press Releases
CU +2
Various
GC34090
800 PUBLIC WORKS
601 ENGINEERING
Cnntrac(or Bids (not awarded)
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GC34090 Exception: Federally funded: 3 year retention period or as required by the
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Job Files! 0erkk9ed payroll; pay o4maloa; original bid documents; kogal
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ado; preliminary notices/lions; engineer's daily logs or Inspector's
dW[0sRA313 _
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P
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historic value; agrmnts; CMR/CAR; change orders; env docs; final pay
est. w/attach; notice completion; haz waste manifests/tranap docs; Ins
carts; perform bands; proposals; spec reports (haz mat, blo, soils),
aubnAls (malts, draw), Warranty, as -built dally loge or inspectors'
diarles; hkislplanstapecs
Final Tracts and Mina Sdbdilstoni Vricludes subdivision
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PWh c Works
OC340s0(s) Fam aft minimum of 10 years', Ssa.COmmunity D&vekbpmi" for
I ent egress; developmanlagrees: le -00 &prase)
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AF -Alter Explrellon AU-Audlt CL-Closed/Completed CU -Currant DIR=Destroy when no longer relevant E=After Election P=Permenenl S=Superseded T=Terminated