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HomeMy WebLinkAbout06-04-2019 Records Destruction Finance - 252 boxes variousFinance Department 990 Palm Street, San Luis Obispo, CA 93401-3218 y 805 781 7130 MEMORANDUM DATE: 6/4/2019 TO: Brigitte Elke Christine Dietrick From: Serenity Whorley Subject: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001 the City Council adopted Resolution No. 9174 establishing a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. As of the date of this Memorandum, Two Hundred Fifty -Two (252) boxes of records were identified as exceeding the retention requirements and, as such are being prepared for destruction. The method of destruction will be via shredding and recycling. Indices of this information are retained electronically in our Records Management System. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. Please sign below indicating your destruction of the attached listing of records. CERTIFICATE OF DESTRUCTION I, Serenity Whorley, certify that the records listed above were properly disposed of on NWfJJ LJ Name Signature Original: City Clerk's Office Copy: Finance Department Attachments: List of records to be destroyed Relevant sections of the records retention schedule J J 7 7 J J J J 7 J 7 7 J 7 7 J 7 J 7 7 7 J 7 7 7 J J J J J 7 7 7 7 7 J 7 7 7 7 7 J J 7 7 J J J 7 J C !n W- W W F -i W W W W N W — W W W W p D rn rn rn rn rn rn rn Cn rn rn p rn rn Cn O, m In In A A A A A A A A A A A A A A A A A A A A 01 .1" A A A A 00 V O O O O O O O O O O O O O 0 O 0 0 0 V O 0 0 W to In In In In In In to to tr tr to to w �, In V In In In to w O W n W W W W W W W W W W W W W W W W W W A W V V lfl V V V V V V V V V V V V V V V V V V V A V V V V lf1 W W Vl Vl llt N 00 A In A D1 A A Ol A M W W W W A L9 V V W W W W In W -4, W W N N W N In In L/1 A Vl In A A A A A A 00 lD W O O V A V V W W Ol Ol Vl N W O In N W O LD W N N W A 00 O V V V O lD N W 0 Ol 01 00 W W Ol N O V W W W rD to 00 W N m D C D G<<< C< C < D C C<<<< w C MO D D D n n f) 4 A n n w m n h, ,� n m M O M 0 0 0 0❑ O Q O 'c ❑ 0 0000 -Mi" 0 0 0 -❑ D D A A n n �i n MIM m A N A x D> m < C< C C C C C C C C< C C C C C C m C 1 1 a O D o m m m p m m N n n n n m I... m p N O n O n n n n n n n n p n n n n n n C n n W n 3 ❑ ❑_ q N O O 00 Q D O D D O m Z N x z x x c c c �+w - ^c c c c c c C00q�M10°n�Cn C C S x 2 S S In T C = 2 2 2 2 2 2 D T lD t0 m m � m m m m m m m n m m m m m m O m b A J J ^ z V in O rD O ,P 1 1 0 7 r� 7 7 .7�r x A 2 x A z A 77 S S A 00 7J n cn Li n n n n n ro n n O N g W n f 7 n -v m m x r v v ro ro m D A m m y w m w c a >'D K o o°i m w m m m D> k x p w z m G p r^ y •c c C C 0 0 0 q q C c C C O v, to fD P1 C, 41 GI In !n In m In In In 9! u1 w a 01 m m In N In � Z 0 m D n In v tr c c tr tr� n n n ,,, W m O? 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The DocuTeam is a member of th s rational Association For Info Destruction (NATO , policies established by NAID. Thi �4 NOTES: i_J Non-NAID Certified MAG.MEDIA OTHER BANKER 35 GAL. 64 GAL. LARGE CAB MED. CAB CONTAINER TYPE F�BOXBOX QUANTITY DESTROYED AUTHORIZED THE DOCUTEAM % SIGNATURE EMPLOYEE' �- PRINTED NAME: I I California 93401 Phone 805.544.040 I Fax 805.544.0858 I wWw.thedocutearn-com 140 Hind Lane San Luis Obispo