HomeMy WebLinkAbout09-12-2019 Record Conversion - Finance - Invoice and Encumbrances FY 17-18DFinance & Information Technology
590 Falm Street, San Luis Obispo, CA 93401-3249
805,78 1 7130
slncity oro
MEMORANDUM
DATE: 09/12/2019
TO: Brigitte Elke
Christine Dietrick
Teresa Purrington
FROM': Serenity Whorley
SUBJECT: CONVERSION OF HARD COPY TO ELECTRONIC RECORDS
In accordance with the City's Records Retention Policy, certain records have been identified as being
eligible for conversion from hard copy to electronic copy and will be maintained with a trusted system as
described in the Secretary of State Guidelines for Trustworthy Electronic Document or Records
Preservation Standards. CA.Gov. 34090.5
Record Titles to be eligible for electronic retention:
Accounts Payable
• Invoices & encumbrances from the fiscal years of 2017/18
Please sign below indicating that the record titles are appropriate for electronic retention and the
retention system meets the requirements of the records retention policy.
Brigitte e
Finance Director
Original: City Clerk's Office
Copy: Finance
Christine Dietrick
City Attorney
Teresa Purrington
City Clerk
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