HomeMy WebLinkAbout09-10-2019 Record Conversion - Attorney - variousMEMORANDUM
DATE: 09/10/2019
TO: Teresa Purrington, City Clerk
J. Christine Dietrick, City Attorney
FROM: Kelly White
Bailey Hicks
SUBJECT: CONVERSION OF HARD COPIES TO ELECTRONIC FILES
In accordance with the City's Records Retention Policy, certain records have been identified as
being eligible for conversion from hard copy to electronic copy and will be maintained with a
trusted system as described in the Secretary of State Guidelines for Trustworthy Electronic
Document or Records Preservation Standards.
Please sign below indicating that the record titles are appropriate for electronic retention and the
retention system meets the requirements of the records retention policy.
Record Titles to be eligible for electronic retention:
Claims Against the City
City Manager Reports
Ethics Training Certificates
Housing Agreements
Internal Correspondence
Administrative Citation Records
Agreements/Contracts
Legislative Files
Joint Powers Authorities
Recorded Documents
ty Attorney
Original: City Clerk's Office
Copy: Department
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City Clerk