HomeMy WebLinkAbout09-13-2019 Records Destruction Public Works - 11-2009 to 10-2010 CIP filesPublic Works
919 Palm Street, San [Alis Obispo, CA 93401-3218
805.781.7200
slocity.nrg
DATE: September 13 , 2019
TO: Daryl R. Grigsby, Public Works Director
Christine Dietrick, City Attorney
FROM: Phyllis Simpson, Public Works Department
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
RECEIVED
OCf 10 2019 }
L® YY
On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In
accordance with that policy and schedule, certain records have been identified as eligible for
destruction.
The CIP (Capital Improvement Program) project files (listed below), CLOSED
between 11/16/2009 and 10/30/20I0
Spec #
90877
Spec #
90870
Spec #
90788
Spec #
90833
Spec #
90755A
Spec #
90751
Spec #
90763
Spec #
90778
Spec #
90879
Spec #
90968
Spec #
90836
Spec #
90901
■ certified payroll ■ pay estimates
■ engineers' daily logs/inspectors' diaries ■ legal ads
■ preliminary notices/liens ■ general correspondence
■ original bid documents, including contractor bids not awarded
The appropriate sections of the Records Retention Policy and Schedule are attached.
Please sign below, indicating your approval fort a destructiot 1 above listed records.
ryl R. Grigsb
rr' e Dietrick
AP blit Works Director y Attorney
C- -
CERTIFICATE OF DESTRUCTIO
U&(t2e,�J_.
fy that �rrds listed above were properly disposed on
50
t�
PubVt� Works Department
Attachments: Records Retention Schedule and List of Projects with Closing Dates
PURGE YEAR: 2012 BOX 73
SPEC #90751 Santa Rosa Hockey Rink Maino 9-1-10
Bridget Fraser
SPEC #90755A Park Restroom Replacements - Laguna Lake Restrooms 1 of 3 Carroll 11-16-09 FED Brid et Fraser
SPEC #90755A Park Restroom Replacements - Laguna Lake Restrooms 2 of 3 Carroll 11-16-09 FED Bridget Fraser
SPEC #90755A Park Restroom Replacements - Laguna Lake Restrooms 3 of 3 Carroll 11-16-09 FED Bridget Fraser
SPEC #90763 Laguna Lake Golf Shop Roof Replacement KGM Construction 7-23-10
Mike McGuire
SPEC #90778 City Hall Roof Repair Tecta America 10-25-10
Mike McGuire
SPEC #90788 Waterline Improvements Various Locations Vinciguerra 9-15-10
SPEC #90833 CDBG Curb Ramp Installation and Modification King Concrete 10-12-09 FED
Sergio Reyes
Christine
Cornejo
SPEC #90870 Throop Park Play Equipment Replacement Central Coast Playgrounds 9-1-10
Bridget Fraser
SPEC #90877 Safe Routes to School Improvements Maino 4-21-10
Matt Cris
SPEC #90879 Urban Forest Tree Inventory Program - ArborPro USA 6-18-10
Ron Combs
SPEC #90968 Highway 1 Major Investment & Corridor Study - PBS&J 10-30-2010
Jake Hudson
PURGE YEAR: 2012 BOX 74
SPEC #90836 Storm Drain Improvements Stafford St. Elam Woods Const 1-11-10 Manny
Guzman
Manny
SPEC #90901 Water Reclamation Facility & Water Treatment Plant Slurry Seal Bond Black Top 10-08-10
CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE
RECORD TITLE TOTAL OFFICE RESPONSIBLE CODE SECTION
_ _ _ _
RETENTipN FOR RETENTION AND REMARKS
_ _
PERIOD DISPOSITION OF RECORD
709 PUBLIC INFORMATION/COMMUNITY RELATIONS
Consumer Prko Index CLI Various GC34090
General Correspondence 2 IHIOUS 1OC34090
Rel
Press easee _ CU+2 Various OC34090
900 PUBLIC WORKS
B01 ENGINEERING
Contractor Bids (not awarded) CL+2 Public Works GOM090 Exception: Federally funded: 3 year retention period or as required by M
Enemaohithoi)l Porro N CL Public Works G�C34090
_ _ _ _ _
EnglnoaTing Slandaids _ "--- -- p Public Works G034090 e
[3ennral Corrospxxrdenre 2 Public Works GC34090
,lob Flies: Certified payroll; pay estimates; original bid documents; legal CL+2
Public Works
GC34090 Federally funded or as req'd by the federal authority
ads; preliminary nollceslllens; engineers dally logs or Inspector's
diaries; DA813
Job Flles:Org. specials w/autocad drawings, photos/vldeo tapes For P Public Works GC34096
historic value; agrmnls; CMR/CAR; change orders; env docs; final pay
est. Wallach; notice completion; haz waste manifests/transp docs; Ins I
carts; perform bonds; proposals; spec reports (hez met, bio, soils),
submits (mads, draw), warranty, es -built dally loge or Inspectors'
diaries; bids/plans/spers
Final Trects and Minor Subdivisions (Includes subdivision P Pubfic Works GC34090(a) Film after mtnknurn of 10 yeses'. Soo CemmUr*y 0eveloprrrant for
Improvement agrees; development agrees; In -lieu agrees) Flnat maps
802 STREET ADDRESS FILES
Gonarnl lnromra:fon _ 2 f=ubfia Works JGC34M
Sheet Has g _ Muc Works IOC34
603 MASS TRANSPORTATION
Galar. el I knmagor Publlb Works OC34090
Local -SIG Mun1d l qq Ism CU00 Public Works G=01110
Regional Elderl /Handicapped Transit QV+2 Public Warks OE34090
Taxicabs CU+5 Public Works OC34090
TranWortallon PermRs CU+2 Public Warks GC34090
Unmet Tranoll Needs CU+10 PubRaWarke UC34rM
804 PARKING
Downtown Parkl SW P Public Works GC34090
- General Information 2 Public Works GC34090
PerklRp peals CU+2 Publlc Works GC34090
Parking Cllalliions CU+2 Public Works GC34090
Parking Motors CU+5 Pudh Works OC34M
Perking Policies__ CU+B Pubw Waft OC34090
__ __
_
Rldesherin Car Pool CU+S Puhlln Works 66746190
806 DISTRICTS
Assessment Dlsldcls CL+10 Public Works/Clerk GC34090 Note. original documentatlon In City Clark's OMce
Reaul't DIWI ds CL+18 Publlc WorkWClark
9934090 N Ur. ad not slepxl =sallow In Cl ly Clerk's Office
General Information 2 Public Works
-GC34090
Geologic Hazard Abatement Districts GL+ip Public Works
GG34090
Res[dantfel Parking DhMcls CL+10 Public Works
tlndergraund Utilities _ CL+10 Public Warks
GC34090
GC34090
AE=After Expiration AU=Audit CL=Cloaed/Completed CU=Currant D/R=Deslmy when no longer relevant E=After Election P=Permanent S=Superseded T-Tennlneled