The URL can be used to link to this page

Home My WebLink About09-13-2019 Records Desstruction Public Works - 10-2009 to 09-2010 CIP filesttY qtr S 0 Public Works 919 Palm Street, San Luis Obispo, CA 93401-3218 805.781,7200 slocit, Xg DATE: September 13, 2019 TO: Daryl R. Grigsby, Public Works Director Christine Dietrick, City Attorney FROM: Phyllis Simpson, Public Works Department SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. The CIP (Capital Improvement Program) project files (listed below), CLOSED between 10/12/2009 and 09/27/2010 Spec # 90984 Spec # 91011 Spec # 91005 Spec # 91003 Spec # 91001 Spec # 90947 Spec # 90927 Spec # 90911 Spec # 90907 Spec # 90898 Spec # 90888 Spec # 90885 ►certified payroll ►pay estimates ■ engineers' daily logs/inspectors' diaries ■ legal ads ■ preliminary notices/liens ■ general correspondence ► original bid documents, including contractor bids not awarded The appropriate sections of the Records Retention Policy and Schedule are attached. Please sign below, indicating your Daryl R. Grigsby Public Works Director sted records. CERTIFICATE OF DESTRUCTIO &A&44, -- i that ecords listed above were properly disposed o Phylimpso Public Works Department Attachments: Records Retention Schedule and List of Projects with Closing Dates PURGE YEAR: 2012 BOX 72 SPEC #90927 Safe Routes to School - Ramps Phase 2 Smiley 9-24-10 Matt Crisp SPEC #90947.953 Masonry Cleaning SLO Museum 7-6-10 Dan VanBeveren SPEC #90898 Polybutylene Services Replacement Project #2 DKal 3-24-10 SPEC #90984 Rich Court Easement - Sewer Replacement MGE 8-6-10 Matt Horn SPEC #91001 WRF: Clarifier 5 Coating/Facility Maintenance Painting American Coatings 9-27-10 Bridget Fraser SPEC #91003A.953 Water Treatment Plant Reroof Brahma Eng - Cancelled Mike McGuire SPEC #91003A Water Treatment Plant Reroof Garcia Roofing 9-10-10 Mike McGuire SPEC #91005 Rockview Storm Drain Replacement R Baker 5-13-10 Dan VanBeveren SPEC #91011 Palm Street CMP Replacement S Chaves 6-14-10 Matt Horn PURGE YEAR: 2012 BOX 73 SPEC #90885.952 Safe Routes to School (SR2S) / Penfield & Smith 6-1-10 Jake Hudson SPEC #90888 Bob Jones Trail Enhancements Souza 5-13-10 Dan VanBeveren SPEC #90898 Polybutylene Services Replacement Project #2 DKal 3-24-10 Sergio Reyes SPEC #90907 WRF Clarifier 2 & Fac. Painting Advanced Industrial 10-12-09 Bridget Fraser SPEC #90911 Water Reuse Services, Various Locations Crandall Const 4-24-10 Jennifer Lawrence CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD TITLE TOTAL OFFICE RESPONSIBLE CODE SECTION RETENTION FOR RETENTION AND REMARKS _ PERIOD OFBPOSITION OF RECORD 709 PUBLIC INFORMATION/COMMUNITY RELATIONS Canaumer Price Index CPI GU+2 Various 8034090 General Cor[aaparld�elloe 2 Various OC340B0 Press Releasee CU121 Various IGC34090 800 PUBLIC WORKS 801 ENGINEERING Conlradlor Bids (not awarded) EneraedimaM Permlle _ eeglnBoring Standards CL+2 _ CL+4 P Public Works Public Works Public Works GC34090 Exception: Federally funded: 3 year retention period or as required by 0111 8024880 — - p Gori Cor[0 2 Pub110 Works 8034090 -- Job Files: Cer110ed payroll; pay eslimates; original bid documents; legal ads; preliminary nolices/Ilens; engineers daily togs or Inspectors diaries: DA813 _ Job Flles:Org. specials w/autocad drawings, photos/video tapes for hisloric value; agrmnts; CMR/CAR; change orders; env docs; final pay -est. w/attach; notice completion; haz waste manifests/tranap docs; Ins -carts; perform bonds; proposals; spec reports (hez met, bio, soils), submits (malls, drew), warranty, es -built daily logs or Inspectors' dlarfes; bldsrptanshpscs Final Tram and Minor Subdlvislone (Includos Su WA inn knprevemor. epreas; development agrees; In4lou agrutsj STREET ADDRESS FILES General Informatton2 CL+2 Pubilc Works 8034090 Federally funded or as req'd by the federal authority p Public Warks GC34090 p Public Warks GC94090(a) Fllm after mi Nmum of 10yeme', See Communityi]mI"msnifot Final spa 802 Public Works 8034090 Street Files 0 Public Wor 8034080 803 MASS TRANSPORTATION General Information 5 Public Works GC34090 LoDW-SLO WplaW Bus Pywarn CU+10 Publte Werke G�C34090 Regional Elderl/Handl ed Tranalt CU+2 Public Works G034M Taxicabs CU+s Public Works GC34090 Transportation Permits CU+2 Public Works 13034090 Vnme[Tranalt Neaft CU+lu Pubtlawwkt GC34090 804 PARKING Downtown Parking Study P Public Works GC34090 8enerallnforma4an 2 Publlawofke 8034090 Pariry_rp Appbets CU+2 Public Works GC34090 PaNtnq Cilallons CU+2 Public Works GC34090 Parking Molars CU+Cr Public Works GC34090 Perking Policies Ridesharin Car Pool Program CLI CU+5 Public Works Public Works % N080 GC340 0 800 DISTRICTS Aaeeaement Dkdricts CL+10 Publ1c Works/Clwk GC34090 Note: original documentation In City Clerk's Office Benefil Dlabla(s GL+10 Puj& wadtslClark GC34099 Nota: adglneI documarda0an In Oly Clerk'sOffiee General Information 2 Public Works OC34M GeologTc Hazard Abatement 519 do a CL+10 Pubilc Works GC34090 Residentlal Parkin Districts Un roundUlllttfaa _-.-.-_...--....-_----- -- CL+10 CL+10 Public Works - --- - PubllcWorke_-- _ 1OC34090 8034090 AE=Afisr Explrellen AU=Audit CL=Closed/Complelsd CU=Current D/R=Destroy when no longer relevant E=After Elecllon P=Permanent S=Superceded T=Termineled