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Home My WebLink About09-13-2019 Records Destruction Public Works - 2010-2011 CIPPublic Works 919 Palm Street, San Luis Obispo, CA 93401-3218 805.781.7200 slocity.org DATE: September 13 , 2019 TO: Daryl R. Grigsby, Public Works Director Christine Dietrick, City Attorney FROM: Phyllis Simpson, Public Works Department SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. The CIP (Capital Improvement Program) project files (listed below), CLOSED between _ le) f C] and 0 1 Spec # 90965 Spec # 90986 Spec # 90976 Spec # 90908 Spec # 90894 Spec # 91040 Spec # 91035 Spec # 91050 Spec # 91041 Spec # 91042 Spec # 91036 Spec # 91066 ■ certified payroll ■ pay estimates ■ engineers' daily logs/inspectors' diaries ■ legal ads ■ preliminary notices/liens ■ general correspondence ■ original bid documents, including contractor bids not awarded The appropriate sections of the Records Retention Policy and Schedule are attached. Please sign below, indicating your approval for tie destructi❑of tl1 above listed records. 4 Daril R. Grigsbyl V AtyAttomey Dietrick Public Works Director CERTIFICATE OF DESTRUCTIONW rtify that thecce s listed above were properly disposed on ylli impson Public Works Department Attachments: Records Retention Schedule and List of Projects with Closing Dates PURGE YEAR: 2012 BOX 74 SPEC #90965 Utility Trench Repair PE Pacific Engineering 04-24-10 Manny Guzman SPEC #90986 Microsurfacing Summer 2010 Valley Slurry Seal 11-17-10 Manny Guzman SPEC #90976 Downtown Wtr/Swr/Microsurfacing Summer 2010 D-Kal 12-07-10 Manny Guzman PURGE YEAR: 2013 BOX 74 SPEC #90908 Water Reclamation Clarifier 1& Facility Maintenance Painting Cor -Ray 10-31-11 Manny Guzman SPEC #90894 Higuera Drain Improvements Arthurs Contracting, Inc. 12-13-11 Manny Guzman SPEC #91035 Highland Storm Drain Repair & Replacement MGE 12-15-11 Manny Guzman SPEC #91036 Monterey Storm Drain Repairs Tierra Contracting, Inc. 5-26-11 Manny Guzman SPEC #91040 Street Reconstruction Summer 2011 Papich 12-13-11 Manny Guzman SPEC #91041 Microsurfacing Summer 2011 Bond Blacktop, Inc. 11-29-11 Manny Guzman SPEC #91042 Johnson Waterline & Pavement Repair John Madonna Const. Co., Inc. 9-9-11 Manny Guzman SPEC #91050 Curb Ramps Area 5 Mora's Equipment and Construction, Inc. 11-08-11 Manny Guzman SPEC #91066 WRF Digester 1 Cleaning & Maintenance Fluid Resource Management 10-12-11 Manny Guzman CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD TITLE i TOTAL OFFICE RESPONMM C I CODE SECTION _I RETENTION FOR RETENTION AND I REMARKS PERIOD WEIPOSIT[ON OF RECORD _ 709 PUBLIC INFORMATIONICOMMUNITY RELATIONS Con sumerPriceladex(CPI) CU+2Various JGC34090 General Carveywelorme 2 Various 0(3M p T Preis Releases CIJ42 Various OC34090 600 PUBLIC WORKS 801 ENGINEERING Centra0lur Bldg (not awarded) GL+2 Public Works GCAM Exception: Federally funded: 3 year retention period or as required by the Encroachment Permits CI PublicWorke___ kmdl auAari�l _ OC34590_ Engineering Standards _ General Correspondence P 2 Public Works Public Works GC34 s GC34090 Job Flies: Certified payroll; pay esllmates; original bid documents; legal ads; preliminary noticesAlens; engineer's daily loge or Inspector's CL+2 Public Works IGC34090 Federally funded or as req'd by the federal suthodly dlerles; DA513 ,Job Flles:Org. specials wleutaced drawings, photos/video lopes for P Public Works GC34090 Ihistoric value; agrmnls; CMR/CAR; change orders; env docs; final pay est. Wallach; notice completion; haz waste manifests/transp docs; Ins certs; perform bonds; proposals; spec reports (hoz mel, blo, soils), i9ubmtis (malls, draw), warranty, as -bull[ dally logs or Inspectors' diaries; bldslpiens/specs FlnaI Trecls a_ Minor Subdivisions (Includes subdivlsion Improvement agrees; development agrees; In -lieu agrees) P Publlc Works e3C34 90(s) Film after minimum of 40 years'. Soo CommunityDavolo"anl for Fine) maps 802 STREET ADDRESS FILES General Information StreetFIles _ @ Public Warks GC34090 70 Pu 6034090 803 MASS TRANSPORTATION General Information 5 Public Works GC34090 Local-SLO Munlcl el Bus System CU+1p Public Works OC34090 -.Regional Elded /Handica ed Transit CU+2 Public Works GC34090 Taxicabs CU+5 Public Works 13034090 Transportation Permits CU+2 Publlc Works G034090 Unmm Transk Needs CU+10 Public Works GC34080 804 PARKING Dowmtawn Parkin SS P Public Works OC340110 General Information 2 Public Works GC34090 Parkino Appeals CU+x Public Works OC3409D Parking Citations CU+2 PubllcWnrke GC34090 PorkID9 Meters CU+5 Public Works GC34090 f CU +5 Publlc WorksGC34990 Rideshadn Pool Pmwam CU+5 Public Warks �. OC34090 806 DISTRICTS Assessment Districts --tGeneral CL+10 Public WorkslClerk GC34090 Note: original documentation CI Clerk's Office Bonoril C%trTGli GI -+10 Public WtxksfOlark GC34t}90 Nola: mlolrrel dacamenlsUon G ClerkY OMlai Inn Information 2 Public Works OC3409D ol is Hazard Abatement Disldcts CL+1U Publlc Works GC34090sidential Perking Districts t CL+10 Publlc Warks G;34HO derground llt910es CL+10 PubOc Works _ OC3409p AE=Aper Explrellun AU=Audit CL=Cloaed/Completed CU -Current DIR=Destmy when no longer relevant E=Amer Election P=Permanent S-Superceded T=Termineled