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HomeMy WebLinkAbout09-12-2019 Records Destruction Finance - variousFinance Department rs 990 Palm Street, San Luis Obispo, CA 93401-3218 805,781 7130 MEMORANDUM DATE: 9/12/2019 TO: Brigitte Elke Christine Dietrick Teresa Purrington From: Serenity Whorley Subject: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001 the City Council adopted Resolution No. 9174 establishing a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. As of the date of this Memorandum, Two Hundred Ninety (290) boxes of records were identified as exceeding the retention requirements and, as such are being prepared for destruction. The method of destruction will be via shredding and recycling. Indices of this information are retained electronically in our Records Management System. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. Please sign below indicating your approval for the destruction of the attached listing of records. J Brigitte a Christine Dietrick eresa Purrington Finance ector �/ City Attorney City Clerk CERTIFICATE OF DESTRUCTION I, Serenity Whorley, certify that the records listed above were properly disposed of on iol l 1 Iq 1� lr ♦ ,1 J Original: City Clerk's Office Copy: Finance Department Attachments: List of records to be destroyed Relevant sections of the records retention schedule CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=Terminated STATUS BARCODE DESCRIPTION FROM DATE TO DATE AUDIT DATE DESTROY DATE CATEGORN RETENTION In 172703 UB PMT/CK STUB 3/1/2010 3/18/2010 6/30/2010 3/31/2015 UB AU+2 In 172707 UB PMT/CK STUB 3/19/2010 3/30/2010 6/30/2010 3/31/2015 UB AU+2 In 172702 UB PMT/CK STUB 4/1/2010 4/19/2010 6/30/2010 3/31/2015 UB AU+2 In 172704 UB PMT/CK STUB- MONTHEND REPORTS, UB 1 of 1 4/20/2010 1 4/30/2010 6/30/2010 3/31/2015 UB AU+2 In 167446 METER READS UB REGISTER PRINT BILL PROCESS 9/21/2010 10/19/2010 6/30/2011 3/31/2016 UB AU+4 In 167445 METER READS UB REGISTER PRINT BILL PROCESS 10/26/2010 11/23/2010 6/30/2011 3/31/2016 UB AU+4 In 167449 UB MONTHLY PAYMENT RPTS REG PAYMENTS WEB PAYMODE ACH 11/1/2010 11/30/2010 6/30/2011 3/31/2016 UB AU+2 In 167444 UB BILLING PROCESS BILL REGISTER RPTS METER READ 11/30/2010 11/4/2011 6/30/2011 3/31/2016 UB AU+2 In 167448 UB MONTHLY PAYMENT RPTS REG PAYMENTS WEB CITY BILLS 12/1/2010 12/31/2010 6/30/2011 3/31/2016 UB AU+2 In 170175 PAYMENTS (UB, REG, WEB) OTC PAYMODE ACH CC POST UB90 2/1/2011 2/28/2011 6/30/2011 3/31/2016 UB AU+2 In 186634 UB BILLING 1/1/2008 12/31/2010 6/30/2011 3/31/2015 UB AU+2 In 167451 UB CASH RECEIPTS RPTS & MONTH END 7/1/2010 7/31/2010 6/30/2011 3/31/2015 UB AU+2 In 170176 PAYMENTS )UB, REG, WEB) OTC PAYMODE ACH CC POST UB90 3/1/2011 3/31/2011 6/30/2011 3/31/2016 UB AU+2 In 244643 UTILITY BILLING- Service Requests 6/1/2011 6/30/2011 6/30/2011 3/31/2017 UB AU+4 In 244652 UB SERVICE REQUESTS 7/3./2011 8/31/2011 6/30/2011 3/31/2017 UB AU+4 In 244662 UB ADJUSTMENTS 7/1/2011 2/1/2012 6/30/2012 3/31/2017 UB AU+4 In 182177 BILLING REGISTER ERROR RPTS RECD SHEETS 10/25/2011 11/22/2011 6/30/2012 3/31/2017 UB AU+4 In 244650 UB SERVICE REQUESTS 11/1/2011 2/28/2012 6/30/2012 3/31/2017 UB AU+4 In 180200 BILL REGISTERS METER READ SHEETS 11/29/2011 1/4/2012 6/30/2012 3/31/2017 UB AU+4 In 244647 UB SERVICE CHARGES 3/1/2012 5/31/2012 6/30/2012 3/31/2016 UB AU+4 In 244642 UB ADJUSTMENT- Bankrupt Rerporting and Shutoff Listing 3/1/2012 6/30/2013 6/30/2013 3/31/2018 UB AU+4 In 244653 UB SERVICE REQUESTS 6/1/2012 6/30/2012 6/30/2012 3/31/2017 UB AU+4 In 244644 UB ADJUSTMENTS 1/1/2013 6/30/2014 6/30/2014 3/31/2019 UB AU+4 In 244661 UB METER READ SHEETS RAPIX &PAPER1/1/2013 2/10/2014 6/30/2014 3/31/2019 UB AU+4 In 265925 UTILITY BILLING- PAYMENT PLANS, RADIX READ SHEET, SERVICE ORDERS 12/1/2013 3/5/2014 6/30/2014 3/31/2019 UB AU+4 In 167454 VOUCHER CREDIT CARDS 5/1/2008 7/31/2008 6/30/2009 3/31/2015 A/P AU+5 In 218568 CREDIT CARD STATEMENTS PAID 6/1/2011 9/30/2011 6/30/2012 9/30/2018 A/P AU+5 In 218644 PAID INVOICES 7/1/2011 7/22/2011 6/30/2012 7/31/2018 A/P AU+5 In 218640 PAID INVOICES 7/29/2011 8/19/2011 6/30/2012 8/31/2018 A/P A U+5 In 218567 PAID INVOICES 8/26/2011 9/30/2011 6/30/2012 9/30/2018 A/P AU+5 In 218563 CREDIT CARD STATEMENTS PAID 10/1/2011 12/31/2011 6/30/2012 12/31/2018 A/P AU+5 In 218634 PAID INVOICES 10/7/2011 11/11/2011 6/30/2012 11/30/2018 A/P AU+5 In 218585 PAID INVOICES 11/18/2011 12/30/2011 6/30/2012 12/31/2018 A/P AU+5 In 218580 CREDIT CARD STATEMENTS PAID 1/1/2012 3/31/2012 6/30/2012 3/31/2018 A/P AU+5 In 218650 PAID INVOICES 1/6/2012 2/10/2012 6/30/2012 2/28/2018 A/P AU+5 In 180178 CASH RECEIPTS 633 PALM 614 MONTEREY BOTTOM FIR 1260 CHORRO CITY LEASES MARSH ST PKG 1/1/1992 12/31/2009 6/30/2010 3/31/2015 A/R AU+4 In 143580 UB PAYMENTS, EDITS, POSTS 11/1/2008 11/30/2008 6/30/2009 3/31/2014 UB AU+2 In 150777 W/C PAYROLL REPORTS 7/1/2001 6/30/2007 6/30/2007 3/31/2018 PAYROLL AU+10 In 173698 JOURNAL ENTRIES 7/1/2008 11/30/2008 6/30/2009 3/31/2014 A/R AU+4 In 173697 JOURNAL ENTRIES 12/1/2008 4/30/2009 6/30/2009 3/31/2014 A/R AU -+4 In 173700 JOURNAL ENTRIES 5/1/2009 6/30/2009 6/30/2009 3/31/2014 A/R AU+4 In 218620 JOURNAL ENTRIES 7/1/2009 10/31/2009 6/30/2010 3/31/2015 A/R AU+4 STATUS BARCODE DESCRIPTION In 218616 JOURNAL ENTRIES In 218603 JOURNAL ENTRIES In 218604 JOURNAL ENTRIES In 218619 JOURNAL ENTRIES In 218551 JOURNAL ENTRIES In 218562 JOURNAL ENTRIES In 218543 RECEIPTJOURNALS In 239052 JOURNAL ENTRIES- FY 2011-2012 In 239053 JOURNAL ENTRIES FY 2011-2012 In 239044 JOURNAL ENTRIES FY 2011-2012 In 239026 JOURNAL ENTRIES- FY 2011-2012 In 244638 UB SHUT OFF ADJUSTMENTS In 265905 BANK REC.-JOURNAL ENTRIES FY 13-14 In 265909 BANK REC.-JOURNAL ENTRIES FY13-14 In 173704 UB PAYMENT RPTS in 173693 UB PAYMENT RPTS In 213586 UB PAYMENT RPTS In 213634 UB PAYMENT RPTS In 213637 UB PAYMENT RPTS In 213636 UB PAYMENT RPTS In 213603 UB PAYMENT RPTS In 213587 UB PAYMENT RPTS In 213638 UB PAYMENT RPTS In 213599 UB PAYMENT RPTS In 213611 UB PAYMENT RPTS In 213593 UB PAYMENT RPTS In 213639 UB PAYMENT RPTS In 213594 UB PAYMENT RPTS In 213618 UB PAYMENT RPTS In 213630 UB PAYMENT RPTS In 213615 UB PAYMENT RPTS In 213612 UB PAYMENT RPTS In 203800 SERVICES ORDERS ON -OFF -NEW In 213624 UB PAYMENT RPTS In 213588 UB PAYMENT RPTS In 213609 UB PAYMENT RPTS In 213606 UB PAYMENT RPTS In 213585 UB PAYMENT RPTS In 213613 UB PAYMENT RPTS In 213616 UB PAYMENT RPTS In 213614 UB PAYMENT RPTS In 238022 UB PAYMENTS FROM DATE j TO DATE I AUDIT DATE I DESTROY DATE ICATEGORif RETENTION 11/1/2009 3/31/2010 6/30/2010 3/31/2015 A/R AU+4 4/1/2010 6/30/2010 6/30/2010 3/31/2015 A/R AU+4 7/1/2010 10/31/2010 6/30/2011 3/31/2016 A/R AU+4 11/1/2010 2/28/2011 6/30/2011 3/31/2016 A/R A U+4 3/1/2011 5/31/2011 6/30/2011 3/31/2016 A/R AU+4 6/1/2011 6/30/2011 6/30/2011 3/31/2016 A/R AU+4 7/1/2012 12/31/2012 6/30/2012 3/31/2018 A/R AU+4 7/1/2011 9/30/2011 6/30/2012 1 3/31/2017 A/R AU+4 10/1/2011 12/31/2011 6/30/2012 3/31/2017 A/R AU+4 1/1/2012 3/31/2012 6/30/2012 3/31/2017 A/R AU+4 4/1/2012 6/30/2012 6/30/2012 3/31/2017 A/R AU+4 7/1/2012 6/30/2013 6/30/2013 3/31/2018 A/R A U+4 11/1/2013 2/28/2014 6/30/2014 3/31/2019 A/R AU+4 3/1/2014 6/30/2014 6/30/2014 3/31/2019 A/R AU+4 7/1/2007 6/30/2008 6/30/2008 3/31/2014 UB A U+4 6/1/2011 6/30/2011 6/30/2011 4/30/2016 UB AU+4 1/2/2013 1/22/2013 6/30/2013 3/31/2018 UB AU+4 1/23/2013 2/13/2013 6/30/2013 3/31/2018 UB A U+4 2/14/2013 3/12/2013 6/30/2013 3/31/2018 UB AU+4 3/18/2013 4/12/2013 6/30/2013 3/31/2018 UB AU+4 4/2/2013 4/30/2013 6/30/2013 3/31/2018 UB AU+4 5/1/2013 5/24/2013 6/30/2013 3/31/2018 UB A U+4 5/28/2013 6/18/2013 6/30/2013 3/31/2018 UB AU+4 6/19/2013 6/28/2013 6/30/2013 3/31/2018 UB AU+4 1/23/2012 2/14/2012 6/30/2012 3/31/2017 UB AU+4 2/15/2012 3/2/2012 6/30/2012 3/31/2017 UB AU+4 3/5/2012 3/19/2012 6/30/2012 3/31/2017 UB AU+4 3/20/2012 4/4/2012 6/30/2012 3/31/2017 UB AU+4 4/5/2012 4/26/2012 6/30/2012 3/31/2017 UB A U+4 4/27/2012 5/14/2012 6/30/2012 3/31/2017 UB AU+4 5/15/2012 6/4/2012 6/30/2012 3/31/2017 UB AU+4 6/5/2012 6/29/2012 6/30/2012 3/31/2017 UB AU+4 7/1/2012 12/31/2012 6/30/2013 3/31/2018 UB A U+4 7/2/2012 7/30/2012 6/30/2013 3/31/2018 UB A U+4 7/31/2012 8/16/2012 6/30/2013 3/31/2018 UB A U+4 8/17/2012 9/7/2012 6/30/2013 3/31/2018 UB AU+4 9/10/2012 10/2/2012 6/30/2013 3/31/2018 UB AU+4 10/3/2012 10/19/2012 6/30/2013 3/31/2018 UB AU+4 10/22/2012 11/9/2012 6/30/2013 3/31/2018 UB A U+4 11/13/2012 12/6/2012 6/30/2013 3/31/2018 UB AU+4 12/7/2012 12/28/2012 6/30/2013 3/31/2018 UB AU+4 7/2/2013 7/22/2013 6/30/2014 3/31/2017 UB AU+2 STATUS BARCODE DESCRIPTION FROM DATE TO DATE AUDIT DATE DESTROY DATE In 218582 UB SERVICE ORDERS ON -OFF -NEW SAME DAY 7/1/2013 12/31/2013 112/31/2013 6/30/2014 3/31/2019 In 218583 UB INVESTIGATE SUSPECTED 7/1/2013 6/30/2014 3/31/2019 In 238000 UTILITY BILLING PAYMENTS 7/24/2013 8/9/2013 6/30/2014 3/31/2017 In 238025 UTILITY BILLING PAYMENTS 8/12/2013 8/30/2013 6/30/2014 3/31/2017 In 238014 UB PAYMENTS CHECKS & STUBS 9/3/2013 9/20/2013 6/30/2014 3/31/2017 In 238003 UTILITY BILLING STATEMENTS STUBS & CHECKS 9/23/2013 9/30/2013 6/30/2014 3/31/2017 In 218614 DAILY CASH ENVELOPES 5/1/2013 5/31/2013 6/30/2014 3/31/2038 g� In 218615 DAILY CASH ENVELOPES 6/1/2013 6/30/2013 6/30/2013 3/31/2018 In 132706 DAILY CASH ENVELOPES 7/1/2007 7/31/2009 6/30/2010 3/31/2015 In 150782 DAILY CASH ENVELOPES 7/1/2008 7/31/2008 6/30/2009 3/31/2014 In 150776 DAILY CASH ENVELOPES 8/1/2008 8/31/2009 6/30/2010 3/31/2015 In 150786 DAILY CASH ENVELOPES 9/1/2008 9/30/2008 6/30/2009 3/31/2014 In 150779 DAILY CASH ENVELOPES 10/1/2008 10/24/2008 6/30/2009 3/31/2014 In 150778 DAILY CASH ENVELOPES 10/28/2008 11/20/2008 6/30/2009 3/31/2014 In 150770 DAILY CASH ENVELOPES 11/21/2008 12/5/2008 6/30/2009 3/31/2014 In 150766 DAILY CASH ENVELOPES 12/8/2008 12/31/2008 6/30/2009 3/31/2014 In 150775 DAILY CASH ENVELOPES 1/1/2009 1/22/2009 6/30/2009 3/31/2014 In 150781 DAILY CASH ENVELOPES 1/23/2009 2/12/2009 6/30/2009 3/31/2014 In 150769 DAILY CASH ENVELOPES 2/13/2009 2/28/2009 6/30/2009 3/31/2015 In 152928 DAILY CASH ENVELOPES 3/1/2009 3/31/2009 6/30/2009 3/31/2014 In 152926 DAILY CASH ENVELOPES 4/1/2009 4/30/2009 6/30/2009 3/31/2014 In 152931 DAILY CASH ENVELOPES 5/1/2009 5/31/2009 6/30/2009 3/31/2014 In 152930 DAILY CASH ENVELOPES 6/1/2009 6/30/2009 6/30/2009 3/31/2014 In 167526 DAILY CASH ENVELOPES 7/1/2009 7/31/2009 6/30/2010 3/31/2015 In 167515 DAILY CASH ENVELOPES 8/1/2009 8/31/2009 6/30/2010 3/31/2015 In 167529 DAILY CASH ENVELOPES 9/1/2009 9/30/2009 6/30/2010 3/31/2015 In 167525 DAILY CASH ENVELOPES 10/1/2009 10/31/2009 6/30/2010 3/31/2015 In 167521 DAILY CASH ENVELOPES 11/1/2009 11/30/2009 6/30/2010 3/31/2015 In 167514 DAILY CASH ENVELOPES 12/1/2009 12/31/2009 6/30/2010 3/31/2015 In 167524 DAILY CASH ENVELOPES 1/1/2010 1/31/2010 6/30/2010 3/31/2015 In 167510 DAILY CASH ENVELOPES 2/1/2010 2/28/2010 6/30/2010 3/31/2015 In 167516 DAILY CASH ENVELOPES 3/1/2010 1 3/31/2010 6/30/2010 3/31/2015 In 167513 DAILY CASH ENVELOPES 4/1/2010 4/30/2010 6/30/2010 3/31/2015 In 167522 DAILY CASH ENVELOPES 5/1/2010 5/31/2010 6/30/2010 3/31/2015 In 167511 DAILY CASH ENVELOPES 6/1/2010 6/30/2010 6/30/2010 3/31/2015 In 218557 DAILY CASH ENVELOPES 8/1/2012 8/31/2012 6/30/2013 3/31/2018 In 218554 DAILY CASH ENVELOPES 9/1/2012 9/30/2012 6/30/2013 3/31/2018 In 218558 DAILY CASH ENVELOPES 10/1/2012 10/31/2012 6/30/2013 3/31/2018 In 218578 DAILY CASH ENVELOPES 11/1/2012 11/30/2012 6/30/2013 3/31/2018 In 218608 DAILY CASH ENVELOPES 2/1/2013 2/28/2013 6/30/2013 3/31/2018 In 218575 DAILY CASH ENVELOPES 3/1/2013 3/31/2013 6/30/2013 3/31/2018 In i 218549 DAILY CASH ENVELOPES 4/1/2013 1 4/30/2013 6/30/2013 3/31/2018 UB UB UB UB UB UB A/R A/R A/R A/R A/R A/R A/R A/R A/R A/R A/R A/R A/R A/R RETENTION AU+4 AU+4 AU+2 AU+2 AU+2 AU+2 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 AU+4 STATUS BARCODE I DESCRIPTION FROM DATE TO DATE AUDIT DATE DESTROY DATE CATEGORN RETENTION In 218548 DAILY CASH ENVELOPES 12/1/2012 12/31/2012 6/30/2013 3/31/2018 A/R AU+4 In 218555 DAILY CASH ENVELOPES 1/1/2013 1/31/2013 6/30/2013 3/31/2018 A/R AU+4 In 203798 BANK RECONCILIATION CC RECEIPTS DAILY 7/1/2011 10/31/2011 6/30/2012 3/31/2017 A/R AU+4 In 203790 BANK RECONCILIATION DAILY CASH ENVELOPES 7/1/2011 6/30/2012 6/30/2012 3/31/2017 A/R AU+4 In 203792 BANK RECONCILIATION DAILY CASH ENVELOPES 8/1/2011 8/31/2011 6/30/2012 1 3/31/2017 A/R AU+4 In 203789 BANK RECONCILIATION DAILY CASH ENVELOPES 9/1/2011 9/30/2011 6/30/2012 3/31/2017 A/R AU+4 In 203782 BANK RECONCILIATION DAILY CASH ENVELOPES 10/1/2011 10/31/2011 6/30/2012 3/31/2017 A/R AU+4 In 203796 BANK RECONCILIATION DAILY CASH ENVELOPES 11/1/2011 11/30/2011 6/30/2012 3/31/2017 A/R AU+4 In 203783 BANK RECONCILIATION CC RECEIPTS DAILY 11/1/2011 2/28/2012 6/30/2012 3/31/2017 A/R AU+4 In 203786 BANK RECONCILIATION DAILY CASH ENVELOPES 12/1/2011 12/31/2011 6/30/2012 3/31/2017 A/R AU+4 In 203795 BANK RECONCILIATION DAILY CASH ENVELOPES 1/1/2012 1/31/2012 6/30/2012 3/31/2017 A/R AU+4 In 203787 BANK RECONCILIATION DAILY CASH ENVELOPES 2/1/2012 2/28/2012 6/30/2012 3/31/2017 A/R AU+4 In 203791 BANK RECONCILIATION DAILY CASH ENVELOPES 3/1/2012 3/31/2012 6/30/2012 3/31/2017 A/R AU+4 In 203785 BANK RECONCILIATION CC RECEIPTS DAILY 3/1/2012 6/30/2012 6/30/2012 3/31/2017 A/R AU+4 In 203784 BANK RECONCILIATION DAILY CASH ENVELOPES 4/1/2012 4/30/2012 6/30/2012 3/31/2017 A/R AU+4 In 203775 BANK RECONCILIATION DAILY CASH ENVELOPES 5/1/2012 5/31/2012 6/30/2012 3/31/2017 A/R AU+4 In 203788 BANK RECONCILIATION DAILY CASH ENVELOPES 6/1/2012 6/30/2012 6/30/2012 3/31/2017 A/R AU+4 In 265914 BANK REC.JOURNAL ENTRIES FY12-13 7/1/2012 10/31/2012 6/30/2013 3/31/2018 A/R AU+4 In 239055 DAILY CASH ENVELOPES 8/1/2013 8/31/2013 6/30/2014 3/31/2019 A/R AU+4 In 239046 DAILY CASH ENVELOPES 9/1/2013 9/30/2013 6/30/2014 3/31/2019 A/R AU+4 In 239027 DAILY CASH ENVELOPES 10/1/2013 10/31/2013 6/30/2014 3/31/2019 A/R AU+4 In 239028 DAILY CASH ENVELOPES 11/1/2013 11/30/2013 6/30/2014 3/31/2019 A/R AU+4 In 239051 DAILY CASH ENVELOPES 12/1/2013 12/31/2013 6/30/2014 3/31/2019 A/R AU+4 In 239029 DAILY CASH ENVELOPES 1/1/2014 1/31/2014 6/30/2014 3/31/2019 A/R AU+4 In 239058 CREDIT CARD RECEIPTS 1/1/2014 6/30/2014 6/30/2014 3/31/2019 A/R AU+4 In 239024 DAILY CASH ENVELOPES 2/1/2014 2/28/2014 6/30/2014 3/31/2019 A/R AU+4 In 239050 DAILY CASH ENVELOPES 3/1/2014 3/31/2014 6/30/2014 3/31/2019 A/R AU+4 In 239035 JDAILY CASH ENVELOPES 4/1/2014 4/30/2014 6/30/2014 3/31/2019 A/R AU+4 In 239042 DAILY CASH ENVELOPES 5/1/2014 5/31/2014 6/30/2014 3/31/2019 A/R AU+4 In 239036 DAILY CASH ENVELOPES 6/1/2014 6/30/2014 6/30/2014 3/31/2019 A/R AU+4 In 186609 JDAILY CASH ENVELOPES 6/%/2011 6/30/2011 6/30/2011 3/31/2016 A/R AU+4 In 152932 IBANK RECONCILIATION 7/1/2008 10/31/2008 6/30/2009 3/31/2014 A/R AU+4 In 150783 BANK RECONCILIATION, DAILY CASH REPORT POST 7/1/2008 4/30/2009 6/30/2009 3/31/2014 A/R AU+4 In 150773 BANK RECONCILATION, CASH RECEIPTS JOURNALS 7/1/2008 6/30/2009 6/30/2009 3/31/2014 A/R AU+4 In 150774 BANK RECONCILATION & DEPOSIT RECONCILATION 7/1/2008 6/30/2009 6/30/2009 3/31/2014 A/R AU+4 In 160323 CHECK RECONCILIATION, B OF A BANK RPTS 7/1/2008 6/30/2009 6/30/2009 3/31/2015 A/R AU+5 In 152929 BANK RECONCILIATION 11/1/2008 3/31/2009 6/30/2009 3/31/2014 A/R AU+4 In 152934 BANK RECONCILIATION 4/1/2009 6/30/2009 6/30/2009 3/31/2014 A/R AU+4 In 150785 BANK RECONCILATION DAILY CASH REPORT POST 5/1/2009 6/30/2009 6/30/2009 3/31/2014 A/R AU+4 In 167528 DAILY CASH REPORT POST 7/1/2009 12/31/2009 6/30/2010 3/31/2015 A/R AU+4 In 167512 CASH RECEIPT JOURNALS 7/1/2009 6/30/2010 6/30/2010 3/31/2015 A/R AU+4 In 1 167523 JDAILY CASH REPORT POST 1/1/2010 6/30/2010 6/30/2010 3/31/2015 A/R AU+4 STATUS BARCODE DESCRIPTION FROM DATE TO DATE AUDIT DATE DESTROY DATE CAATEGORV RETENTION In 218544 DAILY CASH RECEIPTS 7/1/2011 6/30/2012 6/30/2012 3/31/2017 A/R AU+4 In 218552 DAILY CASH ENVELOPES 7/1/2012 7/31/2012 6/30/2013 3/31/2018 A/R AU+4 In 265931 DAILY CASH ENVELOPES 7/1/2004 6/30/2011 6/30/2012 3/31/2017 A/R AU+4 In 180192 BANK RECONCILIATIONS CASH RECEIPT JOURNALS 7/1/2010 6/30/2011 6/30/2011 3/31/2016 A/R AU+4 In 203779 BANK RECONCILIATION DAILY CASH ENVELOPES 7/1/2011 7/31/2011 6/30/2012 3/31/2017 A/R AU+4 In 239023 BANK RECONCILIATION - FY 2011-2012 7/1/2011 6/30/2012 6/30/2012 3/31/2018 A/R AU+4 In 265916 BANK REC- CHECK RECONCILIATION FY 12-13 7/1/2012 6/30/2013 6/30/2013 3/31/2018 A/R AU+4 In 239048 BANK RECONCILATIONS- FY 2012 - 2013 7/1/2022 7/31/2013 6/30/2014 3/31/2019 A/R AU+4 In 239056 DAILY BANK DETAIL REPORT 7/1/2012 6/30/2014 6/30/2014 3/31/2019 A/R AU+4 In 265919 IBANK REC.-JOURNAL ENTRIES FY 12-13 11/1/2012 4/30/2013 6/30/2013 3/31/2018 A/R AU+4 In 265922 1 BANK REC.- JOURNAL ENTRIES FY 12/13 4/1/2013 6/30/2013 6/30/2013 3/31/2018 A/R AU+4 In 239054 DAILY CASH ENVELOPES 7/1/2013 7/31/2013 6/30/2014 3/31/2019 A/R AU+4 In 265947 BANK REC. JOURNAL ENTRIES FY 13-14 7/1/2013 10/31/2013 6/30/2014 3/31/2019 A/R AU+4 In 265944 BANK RECONCILIATION FY 13-14 7/1/2013 12/31/2013 6/30/2014 3/31/2019 A/R AU+4 In 238023 CASH RECEIPT REPORTS 2013-14 & LICENSE PRINTOUT REPORTS MONTH END REPORTS 7/1/2013 6/30/2014 6/30/2014 3/31/2019 A/R AU+4 In 239057 DAILY CASH RECEIPT POSTS- (FCN) 2 OF 2 7/1/2013 6/30/2014 6/30/2014 3/31/2019 A/R AU+4 In 265900 BANK REC.- RECEIPT JOURNALS FY13-14 7/1/2013 6/30/2014 6/30/2014 3/31/2019 A/R AU+4 In 132727 UB BILLING 7/1/2008 7/31/2008 6/30/2009 3/31/2014 UB AU+4 In 132731 UB PAYMENT EDIT & POSTS 7/1/2008 7/31/2008 6/30/2009 3/31/2014 UB AU+4 In 145728 UB SERVICE ORDERS 7/1/2008 8/31/2008 6/30/2009 3/31/2014 UB AU+4 In 132732 UB BILLING 8/1/2008 8/31/2008 6/30/2009 3/31/2014 UB AU+4 In 132733 UB PAYMENT EDIT & POSTS 8/1/2008 9/30/2008 6/30/2009 3/31/2014 UB AU+4 In 132725 UB BILLING 9/1/2008 9/30/2008 6/30/2009 3/31/2014 UB AU+4 In 132716 UB, WEB & ACH PAYMENT EDIT & POSTS 9/1/2008 10/31/2008 6/30/2009 3/31/2014 UB AU+4 In 145756 JUBSERVICE ORDERS 9/1/2008 11/30/2008 6/30/2009 3/31/2014 UB AU+4 In 132728 1 UB PAYMENTS EDITS & POSTS & WEB, ACH 10/1/2008 10/31/2008 6/30/2009 3/31/2014 UB AU+4 In 143574 UB READ SHEETS, UTILICORDERS, ERROR REPORTS 10/1/2008 12/31/2008 6/30/2009 3/31/2014 UB AU+4 In 143577 UB BILLING 10/23/2048 11/12/2008 6/30/2009 3/31/2014 UB AU+4 In 143576 UB BILLING 11/18/2008 12/31/2008 6/30/2009 3/31/2014 UB AU+4 In 143583 JUB PAYMENTS, EDITS, POSTS 12/1/2008 12/31/2008 6/30/2009 3/31/2014 UB AU+4 In 145734 UB SERVICE ORDERS 12/1/2008 3/31/2009 6/30/2009 3/31/2015 UB AU+4 In 143581 UB PAYMENTS, EDITS, POSTS 1/1/2009 1/31/2009 6/30/2009 3/31/2014 UB AU+4 In 143585 UB BILLING 1/6/2009 2/24/2009 6/30/2009 3/31/2014 UB j AU+4 In 143578 UB PAYMENTS, EDITS, POSTS 2/1/2009 2/28/2009 6/30/2009 3/31/2014 UB AU+4 In 136845 UB PAYMENT POSTS: WEB PAYMENTS, IMPORTED, ACH, REGULAR, MISC 3/1/2009 3/31/2009 6/30/2009 3/31/2014 UB AU+4 In 136840 UB BILLING 3/19/2009 4/14/2009 6/30/2009 3/31/2014 UB AU+4 In 136849 UB PAYMENT BATCHES: ACH, WEB, REGULAR, BANK, MISC, MONTH END 4/1/2009 4/30/2009 6/30/2009 3/31/2014 UB AU+4 In 152933 UB BILLING 4/1/2009 6/30/2009 6/30/2009 3/31/2014 UB AU+4 In 136850 UB BILLING 4/21/2009 5/27/2009 6/30/2009 3/31/2014 UB AU+4 In 136851 UB MONTHLY PAYMENT LOGS: MISC, REG, ACH, WEB, PAYMODE, CITY BILLS 5/1/2009 5/31/2009 6/30/2009 3/31/2014 UB AU+4 In 136848 MONTHLY RPTS: REG PAYMENTS, ACH PAYMENTS, BANK CHECKS, WEB PAYMENTS, MONTH END RP 6/1/2009 6/30/2009 6/30/2009 3/31/2014 UB AU+4 In 145725 BILLING 1 6/2/2009 7/14/2009 6/30/2010 3/31/2015 UB AU+4 STATUS I In j In 1 In 1 In In In In In In In In In In In In BARCODE IDESCRIPTION 145759 1 MONTHLY REPORTS, IMPORTED PAYMENTS, MISC 160373 ISERVICE ORDERS 145731 JUB PAYMENTS, REG PAYMENTS, PAYMODE BATCHES, WEB PAYMENTS, CITY BILLS, ACH & CREDIT CA 145742BILLING 150784 JUB BILLING REGISTER/POSTINGS 145724 REGULAR PAYMENTS, WEB PAYMENTS, PAYMODE BATCHES, CITY BILLS, CREDIT CARDS, MONTHLY RE 168801 UB SERVICE ORDERS 150768 PAYMENT POSTING, REGULAR PAYMENT UB ACH, WEB, PAYMODE, AUTOMATIC CREDIT CARDS 150780 UB BILLING 160331 REGULAR/ACH/CC/PAYMODE PAYMENTS 152924 1 UB - Bill Registers 160335 ICASH RECEIPT RPTS, MONTHEND RPTS 168802 1 UB SERVICE ORDERS 160374 IUB CASH RECEIPT RPTS, MONTHEND RPTS 152927 JUB BILLING FROM DATE 7/1/2009 7/1/2009 8/1/2009 8/6/2009 9/1/2009 9/1/2409 9/1/2009 10/1/20D9 10/7/2009 11/1/2009 11/1/2009 12/1/2009 12/1/2009 1/1/2010 1/1/2010 TO DATE 7/31/2009 8/30/2009 8/31/2009 8/25/2009 9/29/2009 9/30/2009 11/30/2009 10/31/2009 11/17/2009 11/30/2009 1/31/2010 12/31/2009 3/31/2010 1/31/2010 2/28/2010 AUDIT DATE 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 DESTROY DATE CATEGORY RETENTION 3/31/2015 UB AU+4 3/31/2015 UB AU+4 3/31/2015 UB AU+4 3/31/2015 UB AU+4 3/31/2015 UB AU+4 3/31/2015 UB AU+4 3/31/2015 UB AU+4 3/31/2015 UB AU+4 3/31/2015 UB AU+4 3/31/2015 UB AU+4 3/31/2015 UB AU+4 3/31/2015 UB AU+4 3/31/2016 UB AU+4 3/31/2015 UB AU+4 3/31/2015 UB AU+4 In 1 160322 JUB CASH RECEIPTS/RPTS, MONTHEND RPTS 2/1/2010 2/28/2010 6/30/2010 3/31/2015 UB AU+4 In 160330 UB PAYMENTS, ACH/CC/REG PAYMENTS, PAYMENTS & POSTING LISTINGS, BACKUP CASH RECEIPTS/R 3/1/2010 3/31/2010 6/30/2010 3/31/2015 UB AU+4 In 160328 UB PAYMENTS EDIT/POSTS 4/1/2010 4/30/2010 6/30/2010 3/31/2015 UB AU+4 In 173696 UB SERVICE ORDERS 4/1/2010 6/30/2010 6/30/2010 3/31/2015 UB AU+4 In 160315 CASH RECEIPTS/REPORTS, MONTHEND REPORTS 5/3/2010 5/31/2010 6/30/2010 3/31/2015 UB AU+4 In 160385 CASH RECEIPTS 6/1/2010 6/30/2010 6/30/2010 3/31/2015 UB AU+4 In 163770 UB BILLING READ RPTS UB RPTS 6/8/2010 7/7/2010 6/30/2011 3/31/2016 UB AU+4 In 182170 PAYMENT STUBS/CHECKS 7/1/2010 7/19/2010 6/30/2011 3/31/2014 UB AU+2 In 175866 UB SERVICE ORDERS 7/1/2010 8/31/2011 6/30/2012 3/31/2017 UB AU+4 In 163769 UB BILLING PROCESS 7/13/2010 8/3/2010 6/30/2011 3/31/2016 UB AU+4 In 180186 JUB PAYMENTS 7/20/2010 7/30/2010 1 6/30/2011 3/31/2015 UB AU+4 In 163766 IMONTHLY RPTS PAYMENT REGISTERS ACH WEB BANK 8/1/2010 8/31/2010 6/30/2011 3/31/2016 UB AU+4 In 182175 UB SERVICE ORDERS 8/1/2410 10/31/2010 6/30/2011 3/31/2016 UB AU+4 In 182176 UB PAYMENT STUBS/CHECKS 8/2/2010 8/19/2010 6/30/2011 3/31/20Yjfo UB j AU+4 In 163767 UB BILLING PROCESS READS ROUTE SHEETS 8/17/2010 9/14/2010 6/30/2011 3/31/2016 UB AU+4 In 182169 UB PAYMENT STUBS/CHECKS 8/20/2010 9/8/2010 6/30/2011 3/31/2014 UB AU+2 In 163765 UB PAYMENT REGISTERS REG PAYMENTS WEB PAYMODE ACH CREDIT CARDS 9/7./2010 9/30/2010 6/30/2011 1 3/31/2016 UB AU+4 In 182173 UB PAYMENT STUBS/CHECKS 9/9/2010 9/30/2010 6/30/2011 1 3/31/2014 UB AU+2 In 180176 UB PAYMENTS 10/1/2010 10/20/2010 6/30/2011 3/31/2016 UB AU+4 In 164071 MONTHLY PAYMENT LOG, REG PAYMENTS, WEB UM BILLS, ACH PAYMENTS 10/1/2010 10/31/2010 6/30/2011 3/31/2016 UB AU+4 In 180187 UB PAYMENTS 10/20/2010 10/31/2010 6/30/2011 3/31/2016 UB AU+4 In 180209 UB PAYMENTS 11/1/2010 11/16/2010 6/30/2011 3/31/2016 UB AU+4 In 180208 UB PAYMENTS 11/17/2010 11/30/2010 6/30/2011 3/31/2016 UB AU+4 In 180190 JUB PAYMENTS 12/1/2010 12/20/2010 6/30/2011 3/31/2016 UB AU+4 In 182171 ADJUSTMENTS 12/1/2010 6/30/2011 6/30/2011 3/31/2016 UB AU+4 In 180206 UB PAYMENTS 12/21/2010 1/10/2011 6/30/2011 3/31/2016 UB AU+4 In 167530PAYMENT REPORTS REGULAR WEB PAYMODE ALH BILLS MIC. 1 1/1/2011 1/31/2011 6/30/2011 3/31/2016 UB I AU+4 STATUS BARCODE IDESCRIPTION FROM DATE TO DATE AUDIT DATE DESTROY DATE CATEGORN RETENTION In 184796 1 UB PAYMENTS 1/11/2011 1/30/2011 6/30/2011 3/31/2016 UB AU+4 In 168800 JUB REGISTER, METER READS 1/11/2011 2/8/2011 6/30/2011 3/31/2016 UB AU+4 In 184790 JUB PAYMENTS 2/1/2011 2/22/2011 6/30/2011 3/31/2016 UB AU+4 In 173695 JBILLING REGISTER/RPTS METER READS 2/15/2011 3/15/2011 6/30/2011 3/31/2016 UB AU+4 In 184789 UB PAYMENTS 2/23/2011 3/14/2011 6/30/2011 3/31/2016 UB AU+4 In 203776 UB SERVICE REQUESTS 3/i/2011 5/31/2011 6/30/2011 3/31/2016 UB AU+4 In 184792 UB PAYMENTS 3/15/2011 4/15/2011 6/30/2011 3/31/2016 UB AU+4 In 173701 UB BILL REGISTER/RPTS METER READ SHEETS ERROR RPTS 3/22/2011 4/5/2011 6/30/2011 3/31/2016 UB AU+4 In 184794 JUB PAYMENT 4/6/2011 4/30/2011 6/30/2011 3/3/2016 UB AU+4 In 173692 UB BILLING REGISTER/RPTS ERROR RPTS METER READ SHEETS 4/26/2011 5/24/2011 6/30/2011 3/31/2016 UB AU+4 In 173705 UB PAYMENTS WEB PAYMODE REQ & OTC UB 90 5/1/2011 5/30/2011 6/30/2011 3/31/2016 UB AU+4 In 186643 UB PAYMENTS 5/2/2011 5/23/2011 6/30/2011 3/31/2016 UB AU+4 In 186612 UB PAYMENTS 5/24/2011 6/17/2011 6/30/2011 3/31/2016 UB AU+4 In 173694 UB BILLING REGISTERS READ SHEETS 6/1/2011 6/28/2011 6/30/2011 3/31/2016 UB AU+4 In 186610 UB PAYMENTS 6/20/2011 7/8/2011 6/30/2012 3/31/2017 UB AU+4 In 182180 UB PAYMENT REPORTS 7/1/2011 7/31/2011 6/30/2012 3/31/2017 UB AU+4 In 173702 UB BILLING REGISTER READ SHEETS 7/6/2011 8/2/2011 6/30/2012 3/31/2017 UB AU+4 In 186616 UB PAYMENTS 7/11/2011 7/29/2011 6/30/2012 3/31/2017 UB AU+4 In 186621 UB PAYMENTS 8/1/2011 8/24/2011 6/30/2012 3/31/2017 UB AU+4 In 182174 UB PAYMENT REPORTS 8/1/2011 8/31/2011 6/30/2012 3/31/2017 UB AU+4 In 244657 UB DERVICE REQUESTS 811/2011 10/31/2011 6/30/2012 3/31/2017 UB AU+4 In 175857 UB BILLING REGISTERS ERROR REPORTS 8/9/2011 9/7/2011 6/30/2012 3/31/2017 UB AU+4 In 213607 UB PAYMENT RPTS 8/25/2011 9/12/2011 6/30/2012 3/31/2017 UB AU+4 In 182168 UB PAYMENT REPORTS 9/1/2011 9/30/2011 6/30/2012 3/31/2017 UB AU+4 In 213629 UB PAYMENT RPTS 9/13/2011 9/30/2011 6/30/2012 3/31/2017 UB AU+4 In 175859 UB BILLING REGISTERS ERROR REPORTS 9/13/2011 10/18/2011 6/30/2012 3/31/2017 UB AU+4 In 182172 UB PAYMENT REPORTS 10/1/2011 10/31/2011 6/30/2012 3/31/2017 UB AU+4 In 213632 UB PAYMENT RPTS 10/3/2011 10/19/2011 6/30/2012 3/31/2017 UB AU+4 In 213596 UB PAYMENT RPTS 10/20/2011 10/27/2011 6/30/2012 1 3/31/2017 UB AU+4 In 213635 UB PAYMENT RPTS 11/1/2011 11/15/2011 6/30/2012 3/31/2017 UB AU+4 In 184791 UB PAYMENT REPORTS 11/1/2011 11/30/2011 6/30/2012 3/31/2017 UB AU+4 In 203801 UB SERVICE REQUESTS 11/1/2011 2/28/2012 6/30/2012 3/31/2017 UB AU+4 In 213589 UB PAYMENT RPTS 11/15/2011 11/30/2011 6/30/2012 3/31/2017 UB AU+4 In 213633 UB PAYMENT RPTS 12/1/2011 12/23/2011 6/30/2012 1 3/31/2017 UB AU+4 In 184797 UB PAYMENT REPORTS 12/1/2011 12/30/2011 6/30/2012 3/31/2017 UB AU+4 In 213628 UB PAYMENT RPTS 1/1/2012 1/19/2012 6/30/2012 3/31/2017 UB AU+4 In 184788 UB REPORTS FOR PAYMENTS 1/1/2012 1/31/2012 6/30/2012 3_/31/2017 UB AU+4 In 173703 1 BUDGET AMENDMENT REQUESTS 7/1/2008 6/30/2009 6/30/2009 3/31/2014 MISC AU+4 DOCUTeam Document Storage. 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