HomeMy WebLinkAbout10-03-2019 Records Destruction FinanceFinance Department
990 Palm Street, San Luis Obispo, CA 93401-3218
805.781.7130
slociiy org
DATE: 10/3/2019
TO: Brigitte Elke
Christine Dietrick
Teresa Purrington
From: Serenity Whorley
MEMORANDUM
Subject: REQUEST FOR RECORDS DESTRUCTION
On April 24, 2001 the City Council adopted Resolution No. 9174 establishing a Records Retention Policy
and Schedule. In accordance with that policy and schedule, certain records have been identified as
eligible for destruction. A listing of those records and relevant sections from the records retention
schedule are attached.
As of the date of this Memorandum, two boxes of records were identified as exceeding the retention
requirements and, as such are being prepared for destruction. The method of destruction will be via
shredding and recycling. Indices of this information are retained electronically in our Records
Management System. No records will be destroyed prior to the approved retention period. We will
begin destroying the records upon receiving your written authorization below.
Please sign below indicating y"approvalBrigitte Elke
Finance Director City Attorney
he destruction of the attached listing of records.
Teresa Purrington t
City Clerk
CERTIFICATE OF DESTRUCTION
I, Serenity Whorley, certify that the records listed above were properly disposed of on ?0 f
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Original: City Clerk's Office
Copy: Finance Department
Attachments:
List of records to be destroyed
2. Relevant sections of the records retention schedule
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DESCRIPTION
FROM DATE
TO DATE
AUDIT DATE
DESTROY DATE CATEGORY
RETENTION
Supplier Letters/W9s
6/30/2007
6/30/2014
6/30/2013
3/31/2019 AP
AU+S
Stale Dates Checks
6/30/1999
6/30/2010
6/30/2010
3/31/2017 MISC
AU+6