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Home My WebLink About11-07-2019 PB Agenda PacketCity of San Luis Obispo, Agenda, Planning Commission Agenda PERSONNEL BOARD Thursday, November 7th, 2019 5:00 p.m. REGULAR MEETING Council Hearing Room 990 Palm Street San Luis Obispo, CA CALL TO ORDER Chair Keith Dunlop ROLL CALL : Board Members Judy Groat, Louise Justice, Vice Chair Calvin Stevens, and Chair Keith Dunlop PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. CONSIDERATION OF MINUTES 1. Minutes of the Personnel Board Meeting of July 19, 2019. BUSINESS ITEMS 2. Bylaw Review and Approval (Irons) Recommendation: To review and approve the Personnel Board Bylaws. Personnel Board Agenda for November 7, 2019 Page 2 ADJOURNMENT The next Regular Personnel Board Meeting shall be held on an as needed basis. The public will be given notice of this meeting at least 72 hours in advance. The City of San Luis Obispo wishes to make all of its public meet ings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the Human Resources Department at (805) 781-7250 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410. Meeting audio recordings can be found at the following web address: http://opengov.slocity.org/weblink/1/fol/69248/Row1.aspx Minutes – Personnel Board Meeting of July 19, 2019 Page 1 Minutes - DRAFT PERSONNEL BOARD Friday, July, 19, 2019 Regular Meeting of the Personnel Board CALL TO ORDER A Regular Meeting of the San Luis Obispo Personnel Board was called to order on Friday, July 19, 2019 at 8:32 a.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, by Chair Dunlop. ROLL CALL Present: Board Members Judy Groat, Louise Justice, Vice Chair Calvin Stevens, and Chair Keith Dunlop Absent: None Staff: Human Resources Director Monica Irons and City Attorney Christine Dietrick PUBLIC COMMENT ITEMS NOT ON THE AGENDA None --End of Public Comment-- APPROVAL OF MINUTES 1. Consideration of Minutes of the Regular Personnel Board Meeting of April 23, 2019: ACTION: MOTION BY BOARD MEMBER STEVENS, SECOND BY BOARD MEMBER GROAT, CARRIED 4-0-0-0 to approve the Minutes of the Regular Personnel Board Meeting of April 23, 2019, as presented. PUBLIC COMMENT None --End of Public Comment-- BUSINESS ITEMS 1. OVERVIEW OF THE PERFORMANCE MANGEMENT PROCESS Minutes – Personnel Board Meeting of July 19, 2019 Page 2 Human Resources Director Monica Irons and City Attorney Christine Dietrick provided a PowerPoint presentation and responded to Board Member inquiries. ADJOURNMENT The meeting was adjourned at 10:20 a.m. The next Regular Personnel Board Meeting shall be held on an as needed basis. The public will be given notice of this meeting at least 72 hours in advance. APPROVED BY THE PERSONNEL BOARD: XX/XX/2019 Updated 04-29-13 CITY OF SAN LUIS OBISPO PERSONNEL BOARD BY-LAWS ARTICLE 1. PURPOSE It is the purpose of the Personnel Board to hear employee appeals from disciplinary action, to review employee grievances, and to hear issues of Council censure. The Board shall then make advisory recommendations to the City Council. The Personnel Board shall also perform other duties pertaining to personnel management as directed by the City Council. ARTICLE 2. MEMBERSHIP AND TERMS OF OFFICE Five (5) members of the Personnel Board shall be appointed by the City Council and shall serve for terms of four (4) years. Members must be residents and registered voters of the City. a. Appointments will be made in a staggered every other year pattern, such that two (2) members’ terms will expire during a given year and the terms of the other three (3) members will expire two (2) years later. b. Any vacancies on the Personnel Board shall be filled for the unexpired term of the person replaced. c. Members shall be appointed for no more than two (2) consecutive terms (8 years). ARTICLE 3. OFFICERS The officers shall be a Chairperson and a Vice-Chairperson who shall be elected at the first meeting of alternate calendar years to serve two -year terms. a. The Chairperson shall preside over all meetings of the Personnel Board, subpoena witnesses and require the production of books, papers and any other materials pertinent to the investigation or hearing. b. The Vice-Chairperson shall serve in the absence of the Chairperson. c. The Director of Human Resources or his or her designee shall serve as recording secretary, keeping record of all meetings, and shall issue all necessary notices, copies of agendas, minutes and copies of necessary documents. ARTICLE 4. MEETINGS a. The Personnel Board shall meet as needed. b. Three (3) members of the Board shall constitute a quorum for the transaction of business. However, for the purpose of a hearing on appeal of a disciplinary action, no Board member may vote on a decision if absent from part of a hearing, unless such member certifies that he/she listened to a recording of or read the transcript of the missed portion of the hearing. c. Pursuant to Personnel Exception of the Brown Act (Government Code Section 54957), a meeting may be closed to the public at the request of any appellant when the pending issue deals with a particular employee. d. The Chairperson or the legal advisor to the Board shall administer oaths to all witnesses appearing before the Board. Any regular officer or employee of the City who fails to take the oath or fails to testify truthfully under oath at a hearing shall be subject to disciplinary action. e. All grievance and disciplinary appeal hearings shall be recorded. f. At the request of the appellant, a court reporter shall be used. The cost of the court reporter shall be paid as agreed upon by both sides. g. All actions of the Board shall be decided by majority vote, and shall be directed through the Board Chairperson. h. The Board may meet with its legal advisor, as needed and outside the presence of any other persons, to receive opinions and advice. i. The Board may direct the parties to submit hearing briefs outlining the facts and arguments to be presented prior to any hearing. The Chairperson shall establish a schedule for submission of the hearing briefs. ARTICLE 5. AMENDMENTS At such time as these by-laws need to be amended, the Director of Human Resources shall meet and determine an appropriate procedure for making such amendment(s). City of San Luis Obispo, Human Resources, 990 Palm Street, San Luis Obispo, CA, 93401-3249, 805.781.7250, slocity.org October 29, 2019 FROM: Monica Irons, Director of Human Resources Prepared By: Elizabeth Turbow, Human Resources Administrative Assistant SUBJECT: Bylaws Review – Item 2 RECOMMENDATION Review and propose any necessary changes to the bylaws of the Personnel Board of the City of San Luis Obispo. DISCUSSION As stated in Article XII, Section 1204 of the City of San Luis Obispo Charter, advisory body bylaws are to be reviewed each odd-numbered year. These bylaws set forth procedures, purpose, specific functions, meetings, officers, budget, etc. If the Personnel Board would like to make any changes, the proposed changes will be submitted to the Council through the City Clerk for approval. If no changes are proposed, that will be reported as well.