HomeMy WebLinkAbout11-12-2019 Item 3 - Staff Report Administrative Review Board
Agenda Report Meeting Date: 11/15/2019
Item Number: 3
DATE: November 6, 2019
FROM: Christine Dietrick, City Attorney
Prepared By: Kelly White, Legal Assistant/Paralegal
SUBJECT: Review the Bylaws of the Administrative Review Board
RECOMMENDATION
1. Review the proposed changes to the bylaws of the Administrative Review Board
(Attachment 1).
2. Provide direction to staff for further amendments to the bylaws or recommend the
changes as proposed to the City Council for adoption.
DISCUSSION
The current bylaws of the Administrative Review Board (“ARB”) were adopted on December 13, 2016.
The City Clerk’s Office is currently in the process of collecting recommendations from advisory bodies
for changes to their bylaws; these recommendations then being reviewed for approval by the City
Council.
Background
Besides minor typographical ones, only two changes to the ARB bylaws are being proposed: elimination
of a regular meeting day and time, and clarification of the constitution of a quorum.
Regular Meeting Time
The ARB is only called upon to review an administrative citation appeal if the City wishes to create a
more substantial record for the decision than the one created by hearing officer review, or if the appellant
selects ARB review, preserving their right to file a writ after a decision of the Board. The ARB has met
to hear an appeal three times in the four years since it was formed. The infrequent need to meet runs
counter to having a set monthly meeting day and time. The Members of the Board have previously
discussed changing to an “as-needed” format of scheduling meetings as a time saver for staff (currently
every meeting not held has to have an agenda posted cancelling it), which this proposed change reflects.
City of San Luis Obispo, Title, Subtitle
Constitution of a Quorum
The ARB has not had an issue with confusion as to what number of Members constitutes a quorum, but
other advisory bodies have. The clarification recommended is done in an abundance of caution; the
existing language already referencing a majority of the three-member Board.
Next Steps
The Board may accept the proposed changes and recommend them to the City Council for adoption or
may direct staff to make further changes to be brought back for review at a future meeting.
Attachments:
1. Redline of changes proposed to the bylaws of the ARB