HomeMy WebLinkAbout11-06-2019 PC Retreat PresentationPlanning Commission
Retreat
November 6, 2019
Overview of 2019-2021 CDD
Work Program
CDD Revenues
Planning Applications in Process
Planning Division
Organizational Structure
2019-2021 Major City Goals
Housing
Facilitate the production of housing with an update of the Housing Element, including an emphasis on affordable housing (including unhoused people) and workforce housing through the lens of climate action and regionalism.
Sustainable Transportation
Enhance accessible regional transit, bicycle, and pedestrian mobility to promote a transition to a car-free or shared-car lifestyle and to reduce greenhouse gases.
Climate Action
In response to the climate crisis, continue to update and implement the Climate Action Plan for carbon neutrality, including preservation and enhancement of our open space and urban forest and planning for resilience.
Fiscal Sustainability and Responsibility
Continue to implement the City’s Fiscal Responsibility Philosophy with a focus on efficiencies, strategic economic development, unfunded liabilities, and infrastructure financing (Funding the Future)
Downtown Vitality
Support the economic and cultural heart of the City with attention to safety, maintenance, infrastructure, and amenities
Housing MCG
Housing MCG
Housing MCG
Housing MCG
Housing MCG
Housing MCG
Housing MCG
Housing MCG
Housing MCG
Timing for Financial Plan
Work Program Input
2019-2021 Financial Plan
PC provided input on October 24, 2018, and recommended the
following goals:
1.Land Use: Implementation of the Downtown Concept Plan and
Revisit Special Focus Areas
2.Housing: Increase Affordable and Workforce Housing Supply
3.Sustainability: Reduce GHG Emissions by Reducing VMT and
Improving Residential Energy Efficiency of Pre-1990 Housing
Stock
4.Multi-Modal Circulation: Improve Walkability and Transit
2021-2023 Financial Plan
PC will provide input on recommended goals for Council consideration
in Fall 2020
Planning Commission Roles &
Responsibilities
Development Review Processes
19
Development Review Processes
20
Three processes for project review:
1)Tier I (Minor) Administrative Review: -staff -level
process with legal ad; no public hearing; Director
Action
2)Tier II (Moderate) Director’s Action: Minor Use
Permits and Moderate Level projects (10 or fewer
units or < 10,000 sf –public hearing at CHC/ARC
with recommendation to Director; Director Action
3)Tier III (Major) Planning Commission: Major level
projects (11 or more units or >10,000 sf). Public
hearing at CHC/ARC with recommendation to PC;
PC Action
Tier I (Minor) –Director (small scale projects)
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750 Mill St. (One Residence w/ Roof-Top Deck)
857 Monterey St. (Façade Remodel)359 Hill St. (New SFR on sloped site)
Swazey St. (4 Units in Common Interest)
Tier II (Moderate) –Director (less than 10,000 SF,
and/or 10 units)
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Brownstones (8 units)Boysen Apartments (6 units)
207 Higuera MU (8 units, 1,000 SF)Marsh & Carmel MU (8 units, 1,100 SF)
Tier III (Major) –PC (greater than 10,000 SF, and/or 11
or more units)
23
1185 Monterey MU (13 units, 2,400 SF)
Caudill MU (36 units, 6,000 SF)Broad Street MU (12 units, 2,700 SF)
Courtyard at Serra Meadows (36 units)
Meeting Management
Meeting Management
•Public hearing consent agenda
•Project types that could fit this category
•Recommendation from another advisory body
(CHC/ARC)
•Little to no agenda correspondence
•No complex policy decisions
•Time estimates for agenda items
•Goal of three-hour maximum meetings
Chairpersons: Overview
Set the tone, provide direction, keep the
meeting moving
Ensure that debate and discussion
focus on the agenda item(s) -Purview
People Management
Efficiency
Meeting Management
Advisory Body Members:
Prepare ahead for meetings
Focus on the body’s purview
Communicate effectively
Respect individual viewpoints
Encourage and honor public
participation
Develop positive relationships with
other members, staff, applicants and
public
Meeting Management
Staff Liaisons:
Meeting Management
Primary Advisory Body support
Provide sufficient information for AB to
reach a decision
Assist in the conduct of public
meetings
The Public:
Address AB members directly
Limit input to allotted time
Remain focused and civil
Meeting Management
Preparation
Be prepared
Do your homework –review the
agenda packet early and thoroughly
Conduct site visits
Communicate with staff ahead of time
to ask questions
Meeting Management
Motions
Motions are vehicles for decision making
Proper protocol is for the AB NOT engage
in a lot of discussion but rather GET a
motion on the floor for discussion
This helps AB focus
Meeting Management
Keeping the Meeting on Track
If this happens:
Digression
Domination
Meeting Management
Do or say this:
“Can we please get back on track?”
“This topic is outside our purview /
outside the scope of the request
before us…”
“In fairness, we have yet to hear
from…”
Keeping the Meeting on Track
If this happens:
Rambling / repetition by Members
Rambling / repetition by the Public
Meeting Management
Do or say this:
“We have heard from all members. Is
anyone ready to make a motion?”
Ask: “Do you have something new to
add?”
Ask for a show of hands as an
alternative to individual, concurring
comments
Planning Commission Bylaw
Review
Bylaws
•Council to consider changes to Bylaws in
February
•Meeting attendance
•New meeting start time of 5:30?
•Voting and recusals
Questions of Staff