HomeMy WebLinkAbout10-18-2019 Records Destruction Public Works - CIP closed 2011Public Works
919 Palm Street, San Luis Obispo CA 93401-3218
805.781.7200
slocity org
DATE: October 18 , 2019
TO: Shelly Stanwyck, Public Works Interim Director
Christine Dietrick, City Attorney
'
0 " &p—(30 -V1
FROM: Public Works Department
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In
accordance with that policy and schedule, certain records have been identified as eligible for
destruction.
The CIP (Capital Improvement Program) project files (listed below), CLOSED
between 01/24/2011 and 12/09/2011
Spec # 90087 Spec # 90196.952 Spec # 99768A Spec # 99768B
Spec # 99868.953 Spec # 90915.953 Spec # 91084 Spec # 90346
Spec # 90341 Spec # 90227 Spec # 90227.953 Spec # 90197E
■ certified payroll ■ pay estimates
■ engineers' daily logs/inspectors' diaries ■ legal ads
■ preliminary notices/liens ■ general correspondence
■ original bid documents, including contractor bids not awarded
The appropriate sections of the Records Retention Policy and Schedule are attached.
Please sign below, indicating your approval for the destructio e above listed records.
belly Stanwyck Dietrick
Public Works Interim Director Asiine
y Attorney
CERTIFICATE OF DESTRUCTION
I certify that the records listed above were properly disposed on 1b 21 l l
—41, �- &4-1--- t
B an Nelson
Public Works Department
Attachments: Records Retention Schedule and List of Projects with Closing Dates
U)
0
m
n
CD
0
(0
v
m
m
O
O
W
n:
(a
CD
T
O
cn
n
O
c
0
n
m
D
0
-mss
O
G)
0
C
.O
U)
u
m
n
c0
O
N
N
v
cn
w
m
CD
n
2
O
Cn
v
a
CD
v
cn
v
CD
0
ch
O
V
N
w
0
m
n
0
O
N
N
V
CD
0
CD
N.
O
co
O
cn
CD0
CD
0
c
0
0
N
0
C0
cn
v
m
n
m
O
W
�P
CA
cn
Cn
CD
CD
0
O
90
CCD
c
ar
Q.
cn
CD
0
cn
cn
cn
W
i
a
m
n
c0
0
C9
O
o'
v
v
N
Cv
O
ca
r
CD
cc
m
CD
cn
o'
0
CD
c0'
0
c
CD
ca'
U) CA
0
m m
C) C)
co C0
O
W O
4 Cb
co
n 3
O
3 00
� c
o 0
< 3
CD O_
3
CD Z
CD
cn �.
cr
O
o s
CD 00
CL
sv
0
0 v
v ca
CD
a 3
O j
CCD CQ
O
O N
V CU
O n
O
7
n
K)
C.0
m
n
o
O
CO
cn
w
cn'
c
CD
v
iv
Cn
iv
v
CD
IQ
0
CD
Q
v
CD
M
5'
CD
0
cfl'
C
CD
sv
n
O
Cn
O
N
I�
l,J
m
n
o
C0
Cb
W
00
CD
Cr
w
m
CD
3
0
O
C1
Cn
0.
CD
v
CD
v
0
CD
CD
C-
C -
CD
O
c
0
O'
N
Cb
cn
a
m
n
CD
C.0
v
O
co
v
CD
CD
C
Cn
CD
O
C:
W
cn
CD
C CD
70
m
m 3 m
D sv
70 �
N
O v
W 5.
(D
w
C1
D
Cn
cn
0
0
CDN
O'
X
CD
CD
m m
C) C)
it
o c0
0 0
4 O
O Cb
Cb v
o
CD
a
C
CD
En
CD (D
�G
O v
CD -
0 m
o
� �.
cn
o
0
�
C
CD
a)
0_ �.
v �
Q O
CCD
0 0
Cn
(5'
C
r
Cry
V
m
G)
m
N
O
N
O
CD' W
O
X
V
sv
cr
v
K
p�
C—
r`
<
v
C—
O
C—
O
<
v
v
m0ac0rn
2
���0
Wp
CD o
=
o .=,;
< �
< �
CDD
(D
� • ,<
CD
X
0.
0
n CD
CD
CD
CD
O
O
CCD
CD
0::3
CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE
RECORDTITLL
TOTAL
OFFICE RESPONSIBLE
CODE SECTION_
—_
RETENTIOR
FORRETENnONAND
_
PERIOD
OI3PO81TION OF RECORD
_REMARKS
- _ !-
709 PUBLIC INFORMATION/COMMUNITY RELATIONS
Coneurnar Prlr:p idsx (CPIj
CU+2
V&knle
�C3kg90
Gonorel Correa dance
2
VarlWa
GCWI
Preen Reteaeaa
CU+2!
IGC31090
800 PUBLIC WORKS
801 ENGINEERING
Cordraelor Bldg (not awarded)
CL+2
Public Works
0034090 Exception: Federally funded: 3 year retention period or as required by BN
Funding authority.
_Encroachment
Permlls _
CL+4
_ Pub9cWorks___
GC3409D '__
Engineerino-Standarda
_ P
laud— `-
Public WOrka
genera! Correa rulenra
�..,._ay_. � ment �
Job F9os: Cortltlad proll; pay eailmalaa; Inrd hkl docuegal
GC34090
004 Fadarally rwwad oras read by the raderd aUlhodty
2
CL+2
Public Works
Public Works
ads, preliminary notfcesAiens; engineer's a logs or Irsmpealc e
drarfes: DA513
Job Fkos r,jrg• sp'o'cials w1autocad drawings, pholostvicloo tapes for
P
Public Works
W,34M
hlslorlc value; agrmnts; CMR/CAR; change orders; env docs; final pay
est. w/attech; notice completion; haz waste manifests/tranap docs; Ins
cetls; Pudmm bonds; Prods; spec reports (hoz mal, bto, solls),
aubmtIs (rnetls, drew), wart as -built dally loge or Inspectors'
dlarles; b1d2tsl8 s
Final Tracts and Minor Subdivisions (Includes subdivision
P
Public Works
GC34090(a) Film after minimum of 10 years*. See Community Development for
Improvement agrees; development agrees; In -lieu agrees)
IFlnai maps
802
STREET ADDRESS FILES
GonaraI Information
-Sirpal
2
Pub9n Works
GC34t)g0
filpa
1g
W
GC34090
803 MASS TRANSPORTATION
Gonarel lnformsfian,,,_,•.-,.. _
5
Public Works
OCS4090
LncahSLO MunrclLm Bue Syniam
CU+10
PuNlo Waft
6C34090
Ruglanel CideAylWendlcaprred Transit
CU+2
Publla Wouks
GC34090
TaxicabsCU+5
Public Works
GC34090
Trang dation Permits
CU+2
PublIeWorks
GC340M
Unnr ut Transit Needs
CUOU
Pubic Works
CiC340B0
804 PARKING
DQMWrm Parking Study
P
PutilleWarks
GC34090
Glen" Infarmellon
2
PublicW
GC34
Peal A ale
CU+2
PubllcWorks
OC34M
Perk Cltathm
CU+2
Public Works
OC -34099
Psdr A1elare
CU+5
Public Works
GC34090
_ R=.f!!A.P0009S._ _
CU+5
PucOcWarks
60$4090
Rldoaharin Pool P rgm
OU45
P'ubno Worlue-
806 DISTRICTS
Assossmant Districts
OL+10
Pub90 Worke0afk
GC34oso Nola; adglnal documentallon in CI Clerk's Office
19ori®III DhUlcls
CLOG
Public WorkefOark
OC3409D Nola cd nal ducumsnlallon 7n Ckrlr� pelcq
Gageral Informnatloo
2
Public Works
GC340AU
Gecl Ic Haxerd AhslamaetO{aSdds
CLOD
Public Works
OC34pg0
Realdenllal Parking Districts
+10
Public Works
GC3409D
_Underground Utilities _ _
CL+14
_ _Public Warks —
OC34g90
expinuwn AU=Adel[ r,L=CwsedroomPleted CU=Current DIR=Destroy when no longer relevant E=AOer Elecllon P=Permanent S=Superceded T=Terminated