HomeMy WebLinkAbout10-18-2019 Records Destruction Public Works - CIP closed 2010-2011Public Works
919 Palm Street; San Luis Obispo, CA 93401-3218
805781.7200
slocity ory
DATE: October 18 . 2019
TO: Shelly Stanwyck, Public Works Interim Director
Christine' cDietrick, City Attorney
eel CL V� Ne,
FROM: Phyllis Simpxnr Public Works Department
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In
accordance with that policy and schedule, certain records have been identified as eligible for
destruction.
The CIP (Capital Improvement Program) project files (listed below), CLOSED
between 01/26/2010 and 11/07/2011
Spec # 91003B Spec # 90653 Spec # 90521B Spec # 90562A
Spec # 90961 Spec # 90744 Spec # 90787 Spec # 91046B
Spec # 90852A Spec # 90872 Spec # 90742 Spec # 90935
■ certified payroll ■ pay estimates
r_
■ engineers' daily logs/inspectors' diaries ■ legal ads
■ preliminary notices/liens ■ general correspondence
■ original bid documents, including contractor bids not awarded
The appropriate sections of the Records Retention Policy and Schedule are attached.
Please sign below, indicating your approval for the destruction-t�ye above listed records.
Shelly tanwyck C >stine Dietrick
Public Works Interim Director ity Attorney
CERTIFICATE OF DESTRUCTION
I certify that the records listed above were properly disposed on 1 �-� ►�
A.. Z�l
Man Nelson
Public Works Department
Attachments: Records Retention Schedule and List of Projects with Closing Dates
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CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE
RECORD TITLEAL
OFFICE RESPONSIBLE
CODE SECTION
RETPJITIOtI
FOR RETEf3T[ON ANO
REMARKS
PERIOD
DISPOSyfEL1A OF RECDIW
709 PUBLIC INFORMATIONICOMMUNITYftELATIONS
Consumer Price Irxlek CPI}
L:i1+2Varlbus
IGC34000
Gonera, Correapgnder(ca --
- 2
Varloua
OC34M
PrnaeRelaasoa
Cil+2
Various
GC34090-
800 PUBLIC WORKS
601 ENGINEERING
Contractor Bids (not awarded)
CL+2
Public Works
GC34090 Exception: Federally funded: 3 year retentlon period or as required bylhe
------ _.
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fug Onrlty_
_ Encroachmsra Pcrmile _
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CLM
PubIIGWnrke
6034090
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c .&p ring S-endaLl s --
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P
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Public Works
0634O a - - -- ------ - -
Generali Correspondents
2
Publlo W
GC34090
.Job Files: Certified payroll; pay estimates; original bid documents; legal
CL+2
Public Warks
GC3409 oderally funded or as req'd by the federal authority
ads; preliminary nollces/Ilens; engineers daily logs or Inspector's
dlerles: DAS13
_
Job FIIes:Org. specials w/autoced drawings, photos/video [apes for
P
Public Works
GC34090
historic value; agrmnts; CMR/CAR; change orders; env docs; final pay
est. w/attach; notice compiellon; haz waste manifests/transp docs; Ins
carts; perform bonds; proposals; spec reports (hez met, blo, solls),
submtls (malls, draw), warranty, as•bullally logs or Inspectors'
diaries; bldslplansllayp�ecs�
Sli/.►_ry W1r[�G _ _
Final Tracts and Minor Subdivisions (ncludes subdlvlslon
P
Public Works
GC34090(e) Flim after mWmum of 10 years*. See CormmruMly Dovsfopment tof
improvement agrees; development agrees; In -lieu agrees) I
I Final maps
802
STREET ADDRESS FILES
General Inforrna8on I
Public WarksGC34090
Street Files
7
Public W r
803 MASS TRANSPORTATION
eneral Information
5
Public Works
OC34090m
ocal.-Wo Awdo" 13- S la
CU+10
Public Works
GC34090
opnlnnol Fl,ferl�/NnnAlren..ed Tre, .1
--
r�$_`Tfransportatlon
cut?
Public Works
GC3408D
oxlcabs
CU+5
Publiv W
=400
Permits
CU+2
Public Works
GLV401I0
UrvnalTran_tNeeds
CU+10
PubflaWorks
G034090
804 PARKING
Downtown Parking Study
P
Public Works
GC34090
GanaW Informallcn
2
Pub9cWaft
GC340W
Parking Appeals
C1J+2
Public Works
GC34090
Parking Citations
CU+2
Public Works
GC34090
Parklna Meters
CU+5
Public Warks
GC34090
Parking PoNchm --_-
CU+6
Public Works
_
GC34090
RidosharlrWCar Pool Program
_
CU+B
Public Works ~f
GC34080 -'
806INSTRICTS
AssaBmWrdplstdols
CL+10
PUNIC Workatcwk
OC34000 Nalo arlglneI due um anlnppn In, Ci GeditOOfee
Beneflt Districts
CL+10
Pub9c WorkafClark
13C940901Ja1s: odBlnal rWcumenleVon In CEIrrCWkIs Office
General Information
2
Public Works
GIC34090
Geologic Hazard Abatement Districts
CL+10
Public Works
GC34090
Reeidanlial Parking Disldcts
CL+10
Public W ks
_
GC34090
. Undarground Ut1111193
0L+10-PAYIPM014
GC34D90
AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=Afler Election P=Permanent S=Superceded T=Terralneled