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HomeMy WebLinkAbout11-06-2019 PC Minutes City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Minutes Planning Commission Special Meeting Wednesday, November 6, 2019 CALL TO ORDER A Special Meeting of the San Luis Obispo Planning Commission was called to order on Wednesday, November 6, 2019 at 6:05 p.m. in the Council Hearing Room, Room 9, located at 990 Palm Street, San Luis Obispo, California, by Chair Wulkan. ROLL CALL Present: Commissioners Robert Jorgensen, Steve Kahn, John McKenzie, Nicholas Quincey, Charles Stevenson, Vice-Chair Hemalata Dandekar and Chair Mike Wulkan Absent: None Staff: Community Development Director Michael Codron, Principal Planner Tyler Corey, Assistant City Attorney Charles Bell, and City Clerk Teressa Purrington Pledge of Allegiance Chair Wulkan led the Pledge of Allegiance. 1. PLANNING COMMISSION RETREAT A. Overview of Community Development Department work program and opportunities for input  How the Planning Commission can influence the work program through Financial Plan process  Timing for input Community Development Director Michael Codron and Principal Planner Tyler Corey provided an overview the Community Development Department work program and responded to questions. ACTION: No action taken of this item. Planning Commission Special Meeting Minutes November 6, 2019 Page 2 of 3 B. Roles & Responsibilities with updated Zoning Regulations Community Development Director Michael Codron and Principal Planner Tyler Corey provided an overview of the changes in the roles and responsibilities of the Commission with the updated Zoning Regulations. ACTION: No action taken on this item. C. Meeting Management  Public Hearing Consent Agenda  Discuss project types that could fit this category  Time estimates for agenda items with goal of three-hour maximum meetings  Utilizing Roberts Rules of Order to assist with efficient meeting management Principal Planner Tyler Corey provided an overview of meeting management. ACTION: By consensus, the Commission agreed to test having a Consent Section on the Agenda. D. Bylaws  Council to consider changes to the Advisory Body Bylaws in February  Meeting attendance  New proposed meeting start time of 5:30 p.m.?  Voting and recusals City Clerk Teresa Purrington led the Commission with a review of the Planning Commission bylaws. ACTION: By consensus, the Planning Commission recommended the attached changes to the bylaws. (See attached highlight and strikethrough of the bylaws) E. Questions of Staff The Commission discussed Objective Standards and Growth Management Strategies. ACTION: No action was taken on this item. Planning Commission Special Meeting Minutes November 6, 2019 Page 3 of 3 PUBLIC COMMENTS ON ITEMS ON THE AGENDA Steve Delmartini --End of public comment-- COMMENT AND DISCUSSION 2. Agenda Forecast – Principal Planner Tyler Corey provided an update of upcoming projects. ADJOURNMENT The meeting was adjourned at 8:13 p.m. The next Regular meeting of the Planning Commission is scheduled for Wednesday, November 13, 2019 at 6:00 p.m., in the Council Chamber, 990 Palm Street, San Luis Obispo, California. APPROVED BY THE PLANNING COMMISSION: 01/08/2020 A d vi s o r y B o d y H a n d b o o k F e b r u a r y 6, 2 0 1 8 C i t y o f S a n L u i s O b i s p o 63 | P a g e L. Planning Commission Bylaws (A) MEMBERSHIP The Planning Commission (PC) has seven members who are not necessarily planning professionals. Members must be residents and registered voters of the City. No special training is required for appointment. Members occasionally may be requested to attend seminars and workshops to enhance skills in planning. PURPOSE The Planning Commission’s basic responsibility is to make recommendations to the City Council for the City’s development, as set forth in San Luis Obispo Municipal Code §2.12.040. To carry out this responsibility the commission will: 1. Prepare and recommend a general plan and appropriate attachments; 2. Prepare and recommend appropriate specific plans; 3. Review the City’s capital improvement program annually; 4. Perform authorized duties related to development review; 5. Perform such other duties required by the Council or by State or City laws. ARTICLE 1. MEETINGS 1. Regular meetings shall be held at 6:00 p.m. on the second and fourth Wednesday of each month. 2. No agenda item shall be introduced after 10:00 p.m. 11:00 p.m. without the consent of a majority of Commissioners present. 3. Regular meetings shall be held in the Council Chamber, City Hall, 990 Palm Street, San Luis Obispo, California. 4. In the event the Planning Commission desires to hold all or any portion of a regular meeting at a place other than the City Hall, then the place of such meeting shall be posted on the bulletin board located at the entrance to City Hall prior to the time herein designated for such regular meetings in accordance with law. A d vi s o r y B o d y H a n d b o o k F e b r u a r y 6, 2 0 1 8 C i t y o f S a n L u i s O b i s p o 64 | P a g e ARTICLE 2. ELECTION OF OFFICERS 1. The Commission shall select a Chairperson and Vice-Chairperson from among its members to serve for a one-year term beginning the first meeting in April of each year. 2. Commissioners shall serve as Chairperson or Vice-Chairperson at the discretion of the Commission. 3. The Chairperson shall preside at all meetings of the Commission. The Vice-Chairperson is Chairperson in the absence of the Chairperson or in case of inability of the Chairperson to act. 4. No person shall serve as Chairperson or Vice-Chairperson for more than two consecutive terms. ARTICLE 3. CONDUCT OF MEETINGS 1. Commissioners should address questions through the Chairperson. 2. Members of the audience should address Commissioners or other persons present through the Chairperson. 3. Procedure for reviewing public hearing items: After roll call the Chairperson shall announce to the public the procedures to be followed to consider the public hearing items and then proceed as follows: a. The Chairperson shall introduce the items and ask for oral staff reports. b. The staff report precisely submitted to the Planning Commission shall be placed into the record with all communications received regarding the proposal. Staff reports shall be submitted for all public hearing items in a form acceptable to the commission. c. The applicant shall be invited to make a presentation on behalf of the request. d. Members of the public wishing to speak in favor or in opposition of the application shall be invited to make a presentation. e. The applicant shall have the opportunity at the end of the public hearing to address comments made by the public and address any further commission questions. f. The public hearing shall be closed to the public and discussion confined to members of the Commission; provided that the Commission may reopen the public hearing at any time prior to a decision on an item on an affirmative vote of the majority of those members present. A d vi s o r y B o d y H a n d b o o k F e b r u a r y 6, 2 0 1 8 C i t y o f S a n L u i s O b i s p o 65 | P a g e g. The Commission, upon formal motion, shall take action to dispose of the proposal. The Chairperson shall announce the vote and thereafter, inform the applicant and public of the right of appeal and procedures for filing such appeal. ARTICLE 4. QUORUM Four members of the Planning Commission constitute a quorum for transacting business. ARTICLE 5. VOTING 1. Except as otherwise provided in the San Luis Obispo Municipal Code and state law, no resolution, motion or any other action shall be passed or become effective without receiving the affirmative vote of at least a majority of members present. 2. Failure to receive such an affirmative vote shall result in failure or denial, as appropriate, of the motion, resolution or other action. 3. Except as allowed under the Political Reform Action of 1974, any member abstaining due to a declared conflict of interest shall not participate in the discussion of the items or otherwise influence or attempt to influence in any manner the decision on the item. 4. All members, when present, must vote except when abstaining due to a declared conflict of interest. 5. Failure or refusal to vote when present—except for a declared conflict of interest— shall be counted as an affirmative vote. ARTICLE 6. PUBLIC RECORDS Records of all public hearings shall be made available to the public in the office of the Community Development Department. ARTICLE 7. ATTENDANCE Any member of the Planning Commission who fails, for any reason, to attend three consecutive regular, adjourned regular, or specially-scheduled (excluding Commission site visits) meetings, or a total of six such commission meetings within any 12-month period, shall be automatically considered by the City Council for removal from office. The Chairperson shall inform the Council of such situation, explaining any special circumstances. ARTICLE 8. POLICY All matters of policy not covered by law may be adopted as a “Resolution of Policy” and when so adopted shall be considered the official policy of the Planning Commission subject to ratification of the City Council. A d vi s o r y B o d y H a n d b o o k F e b r u a r y 6, 2 0 1 8 C i t y o f S a n L u i s O b i s p o 66 | P a g e COMPENSATION The City Council has approved a stipend of $70 $60 per meeting (not to exceed $280 $240 monthly) for each member of the Planning Commission (Resolution No. 10887 10516 [2018 2014 Series]).