HomeMy WebLinkAboutADDITIONAL CORRESPONDENCEcity manageiz Report APL3?7'en.wanes/e A
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FROM :
Shelly Stanwyck, Assistant City Manager
/1Prepared By : April Richardson, Administration Executive Assistant
ii
SUBJECT :AGREEMENT WITH COLLABORATION LLC TO FACILITAT E
THE CITY MANAGER'S FISCAL SUSTAINABILITY TASK
FORCE 73dC :
RECOMMENDATIO N
Accelerate Ventures and Contingencies Funding in the Amount of $10,000 and approve a
services Agreement with Collaboration LLC, to provide facilitation services for the Cit y
Manager's Fiscal Sustainability Task Force .
DISCUSSIO N
Backgroun d
The City is facing continuing and unprecedented challenges merging the community's
desire for service and available budget resources . Based on the interim fiscal forecast,
presented in May 2010, it is anticipated that the City's long-term structural gap in 2011 -
13 will be $3 million and grow to $5 .5 million in the following two years .
The City Manager has decided to form a Task Force to formulate recommendations an d
strategies to her with the goal of achieving financial sustainability as the City enters the
next two-year budge planning process . The Task Force will be comprised of communit y
members, City staff, and employee bargaining group representatives . This task force i s
intended to be a forum for creating a common understanding about the City's finance s
and service s
The scope of the Task Force will include topics such as revenues, expenditures o n
services, employee pay and benefits, as well as uses and accomplishments from Measure
Y – the half-cent sales tax measure adopted by voters in 2006 . In anticipation of thi s
work, the City has commissioned public opinion research to provide the Financia l
Sustainability Task Force with data on community satisfaction for city services and use s
of Measure Y funds . This research also involves the collection of data on priority service s
for the City and areas for consideration regarding cuts if deemed necessary . This data
June 10, 201 0
TO :
Katie Lichtig, City Manager
collection is underway and the results will be available to the Fiscal Sustainability Tas k
Force when it begins its work in late June 2010 .
Necessity of a Facilitator for the Task Forc e
The Project Strategy for the Task Force was formed under the assumption that a thir d
party, non-City employee, would serve as the meeting facilitator . This was deeme d
necessary so that all participants feel parity in the opportunity to participate . This is als o
intended to make the Task Force seem less "city-staff driven ."
The Process and Selection of a Facilitato r
Staff requested proposals from three potential facilitators . Collaboration LLC i s
proposed to be the "facilitator" with Principal Michael Gunther performing a majority o f
the services . Collaboration LLC has outlined its process in the attached proposa l
(Attachment 1). Michael Gunther plans to facilitate an initial kick-off meeting with ke y
City staff to clarify specific outcomes and individual roles in the process . Collaboratio n
LLC also plans to discuss the possible use of its WorkTraits Communication Assessmen t
Tool in this process . Facilitation of discussions at the bimonthly Task Force meetings i s
the primary task planned . The third component is monthly 30 minute meetings to discus s
the state of the project and identification of any adjustments that need to be made to kee p
the project on track .
Schedule
The Task Force meeting schedule is as follows :
Meeting Date Proposed Topi c
June 24 Project Overview & Introductions
July 15 Task Force Ground Rules and Background Information
July 29 Revenue s
August 12 Discussion
August 26 Expenditure s
September 9 Discussion
September 23 Pay and Benefit s
October 14 Discussion
October 28 'A cent sales tax measure
November 4 Formulate Recommendation s
November 18 Formulate Recommendations /Draft of Report to Grou p
December 9 Final Comments due on Draft Repor t
December 16 Final Report Due to City Manager
FISCAL IMPAC T
The total cost for this project is $10,000 . This figure is based on 45 hours of work at a n
hourly rate of $225 per hour . This is a $50 per hour discount from the regular hourly cos t
for this project . There is no funding in Ventures and Contingencies for the 2009-10 fisca l
year so, funding for 2010-11 will need to be "accelerated" to fund this project . After thi s
expenditure, there will be $51,830 remaining in Ventures and Contingencies .
ATTACHMENTS
1.Collaborations Proposa l
2.Agreement with Collaboration s
3.BA R
4.Purchase Order
June 21, 2010
city of san Luis OBiS O
990 Palm Street . Sari Luis Obispo, CA 93401-324 9
Collaboration LL C
Attn : Michael Gunthe r
3196 S . Higuera Ste .D
San Luis Obispo, CA 9340 1
Subject : Contract for City Manager's Fiscal Sustainability Task Forc e
Dear Michael Gunther :
The City of San Luis Obispo is pleased to award you the contract for the City Manager's Fisca l
Sustainability Task Force .
City insurance requirements are explained in the enclosed Section E . Please return the Certificat e
of Insurance as soon as possible .Note : The City of San Luis Obispo requires insurance policie s
to be endorsed to name as "Additional Insured Parties : The City of San Luis Obispo, its
elective boards, officers, agents and any subcontractors in the performance of work for th e
City of San Luis Obispo". Copies of the endorsement must accompany the insuranc e
certificate.You are required to provide the City at least 30 days prior notice of any reduction o r
cancellation of insurance coverage for the duration of the contract .
The Finance Department will also need your Federal tax identification number before payments ca n
be processed to your company . This is standard City practice to allow compliance with Federa l
I .R .S . regulations . You can contact the Finance Department at (805) 781-7135 to provide your ta x
information .
Please return the required insurance endorsements and certificates . This must be received before w e
will execute the agreement . An executed copy of the agreement will be returned to you . The City
looks forward to working with you . If you have any questions, please call me at (805) 781-7144 .
)LU\\'icerely,
Kim Youngbloo d
Accounting Assistan t
Enclosure s
The City of San Luis Obispo is committed to include the disabled in all of its services, programs and activities .Telecommunications Device for the Deaf (805) 781-7410 .
Section E
INSURANCE REQUIREMENTS
Consultant Service s
The Contractor shall procure and maintain for the duration of the contract insurance against claims fo r
injuries to persons or damages to properly which may arise from or in connection with the performanc e
of the work hereunder by the Contractor, its agents, representatives, em p loyees or subcontractors .
Minimum Scope of Insurance . Coverage shall be at least as broad as :
1.
Insurance Services Office Commercial General Liability coverage (occurrence .form CG 0001).
2.
Insurance Services Office form number CA 0001 (Ed . 1/87) covering Automobile Liability, cod e
1 (any auto).
3.
Workers' Compensation insurance as required by the State of California and Employe r 's Liabilit y
Insurance .
4.
Errors and Omissions Liability insurance as appropriate to the consultant's profession .
Minimum limits of Insurance . Contractor shall maintain limits no less than :
1.General Liability : $1,000,000 per occurrence for bodily injury, personal injury and property
damage . If Commercial General Liability or other form with a general aggregate limit is used ,
either the general aggregate limit shall apply separately to this project'loc.ation or the general
aggregate limit shall be twice the required occurrence limit .
2.
Automobile Liability : $1,000,000 per accident for bodily injury and property damage .
3.
Employer's Liability : $1,000,000 per accident for bodily injury or disease .
4.
Errors and Omissions Inability : $1,000,000 per occurrence .
Deductibles and Self-Inst red Retentions . Any deductibles or self-insured retentions must be declare d
to and approved by the City . At the option of Met City, either : the insurer shall reduce or eliminate suc h
deductibles or self-insured retentions as respects the City, its officers, officials, employees and
volunteers ; or the Contractor shall . procure _a bond. guaranteeing payment of losses and relate d
nwcstigations, claim administration and defense expenses .
Other Insurance Provisions .The general liability and automobile liability policies are to contain, or b e
endorsed to contain,the following provisions :
1.
The City, its officers, officials, employees, agents and volunteers are to be covered as insureds a s
respects : liability arising out of activities performed by or on behalf of the Contractor ; product s
and completed operations of the Contractor ; premises owned, occupied or used by th e
Contractor ; or automobiles owned, leased, hired or borrowed by the Contractor . The coverag e
shall contain no special limitations on the scope of protection afforded to the City,its officers,
official, employees, agents or volunteers .
2.
For any claims related to this project, the Contractor's insurance coverage shall be primar y
insurance as respects the City, its officers, officials, em p loyees, agents and volunteers . Any
insurance or self-insurance maintained by the City, its officers, officials, employees, agents o r
volunteers shall be excess of the Contractor's insurance and shall not contribute with it .
AGREEMEN T
TIIIS AGREEMENT k made and entered into in the City of San Luis Obispo on June 10, 2010, by an d
between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter referred to as City, an d
COLLABORATION LLC hereinafter referred to as Contractor .
WITNESSETH :
WHEREAS,the City wants to obtain facilitation services for the City Manager's Fiscal Sustainability Tas k
Force.
WHEREAS, Contractor is qualified to perform this type of service and has submitted a proposal to do s o
which has been accepted by City .
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafte r
contained, the parties hereto agree as follows :
TERM .The terns of this Agreement shall he . from the date this Agreement is made and entered, a s
first vex-it-ten above, until acceptance or completion of said services .
2.
CITY 'S OBLIGATIONS .For providing services as specified in this Agreement, City will pa y
and Contractor shall receive therefor compensation in a total sum not to exceed $ 10,000 ,
4.CONTRACTOR'S OBLIGATIONS .For and in consideration of the payments and agreements
hereinbefore mentioned to be made and performed by City, Contractor agrees with City to provide services as set
forth in Exhibit A attached hereto and incorporated into this Agreement . Contractor further agrees to the contrac t
performance terms as set forth in Exhibit B attached hereto and incorporated into this Agreement .
5.AMENDMENTS .Any amendment, modification or variation from the terms of this Agreemen t
shall be in writing and shall be effective only upon approval by the City Administrative Officer of the City .
G .COMPLETE AGREEMENT .This written Agreement, including all writings specificall y
incorporated herein by reference, shall constitute the complete agreement between the parties hereto . No ora l
agreement . understanding, or representation not reduced to writing and specifically incorporated herein shall be o f
any force or effect, nor shall any such oral agreement, understanding, or representation be binding upon the partie s
hereto .
Agreement
p age2
7.
NOTICE .All written notices to the parties hereto shall be sent by United States mail, postag e
prepaid by registered or certified mail addressed as follows :
City Clerk
City of San Luis Obisp o
990 Palm Stree t
San Luis Obispo, CA 9340 1
Collaboration LLC
Attn : Michael Gunthe r
3196 S . Higuera Ste . I7
San Luis Obispo, CA 9340 1
8.AUTHORITY TO EXECUTE AGREEMENT .Both City and Contractor do covenant that eac h
individual executing this agreement on behalf of each party is a person duly authorized and empowered to execut e
Agreements for such party .
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and yea r
first above written .
City
Contracto r
ATTEST :
~..-2 "L
City Clerk
APPROVED AS TO 1 91 I :
CITY OF SAN LUIS O13ISPO, A Municipal Corporation
htbi - A -
Collaboratio n
business growth specialis t
Since 1995, Collaboration has enabled hundreds of organizations to articulate thei r
organization goals and achieve a new level of success through results oriented programs .
Our Visio n
To be a leader in educating, inspiring and empowering individuals ,
organizations and communities to reach their full potential .
Our Missio n
We empower proactive individuals to build profitable, sustainable businesse s
through results oriented education, coaching and consulting .
Collaboratio n
To actively leverage our resources and relationships for the benefit of our client s
Ownershi p
To commit to the highest level of personal accountability in everything we d o
Leadershi p
To lead the way in bringing new ideas, concepts and solutions to those with whom we wor k
Community
To be of service to our team, our clients, and our communitie s
Ethics
To hold ourselves to the highest standards of professionalis m
Collaboration I (805) 541-9040 I www .collaboration-Ilc .com
DOellb''rl-
Collaboratio n
buslness tOrowth epe.cI&Ist s
To effectively facilitate the meetings for the Financial Sustainability Task Force for the City of Sa n
Luis Obispo .
•Initial kick off meetin g
■Meet with key city staff to clarify meeting structures and agendas, specifi c
outcomes desired and individual roles throughout the process .
■Discuss the possible use of WorkTraits TM Communication Assessment Tool .
•Facilitated Discussions and Meeting Lea d
■Manage the Task Force meetings and discussion to obtain the desire d
outcomes .
■Keep meetings focused on current topics .
•Gain participation from all members of the task force .
Monthly Project Check I n
•Meet monthly for 30 minutes either face-to-face or via teleconference t o
discuss current state of project and any adjustments that may need to be mad e
to achieve desired outcomes .
The investment for the project is determined by the scope of the project, the time requirements ,
potential outcomes, etc .
" Initial engagement will be for a period of six months based on the dates provided by the City o f
San Luis Obispo .
Fee
+$10,000 .0 0
•Payment schedule as follows ;
•$3,500.00 due at contract signin g
•$1,300 due the 1 81 of each month beginning August 1, 2010 and endin g
December 1, 2010 .
Collaboration 1 (805)541-9040 1 www .collaboration-Ilc .com
4
Exhibit B
CONTRACT PERFORMANCE TERM S
1 Business Tax .Contractor must have a valid City of San Luis Obispo business tax certificat e
prior to execution of the contract . Additional information regarding the City's business ta x
program may be obtained by calling (805) 781-7134 .
2.Ability to Perform .Contractor warrants that it possesses, or has arranged through subcontracts ,
all capital and other equipment, labor, materials, and licenses necessary to carry out an d
complete the work hereunder in compliance with any and all federal, state, county, city, an d
special district laws, ordinances, and regulations .
3.Laws to be Observed .Contractor shall keep itself fully informed of and shall observe an d
comply with all applicable state and federal laws and county and City of San Luis Obisp o
ordinances, regulations and adopted codes during its performance of the work .
4.Payment of Taxes .The contract prices shall include full compensation for all taxes tha t
Contractor is required to pay .
5.Permits and Licenses .Contractor shall procure all permits and licenses, pay all charges and
fees, and give all notices necessary .
6.Safety Provisions .Contractor shall conform to the rules and regulations pertaining to safet y
established by OSHA and the California Division of Industrial Safety .
7.Public and Employee Safety .Whenever Contractor's operations create a condition hazardous t o
the public or City employees, it shall, at its expense and without cost to the City, furnish, erec t
and maintain such fences, temporary railings, barricades, lights, signs and other devices and tak e
such other protective measures as are necessary to prevent accidents or damage or injury to th e
public and employees .
8.Preservation of City Property .Contractor shall provide and install suitable safeguards ,
approved by the City, to protect City property from injury or damage . If City property is injure d
or damaged as a result of Contractor's operations, it shall be replaced or restored at Contractor's
expense . The facilities shall be replaced or restored to a condition as good as when th e
Contractor began work .
9.Immigration Act of 1986 .Contractor warrants on behalf of itself and all sub-contractor s
engaged for the performance of this work that only persons authorized to work in the Unite d
States pursuant to the Immigration Reform and Control Act of 1986 and other applicable law s
shall be employed in the performance of the work hereunder .
10.Contractor Non-Discrimination .In the performance of this work, Contractor agrees that it wil l
not engage in, nor permit such sub-contractors as it may employ, to engage in discrimination i n
employment of persons because of age, race, color, sex, national origin or ancestry, sexua l
orientation, or religion of such persons .
11.Work Delays .Should Contractor be obstructed or delayed in the work required to be don e
hereunder by changes in the work or by any default, act, or omission of the City, or by strikes ,
fire, earthquake, or any other Act of God, or by the inability to obtain materials, equipment, o r
labor due to federal government restrictions arising out of defense or war programs, then the time
Exhibit B :Contract Performance Terms Page B-2
of completion may, at the City's sole option, be extended for such periods as may be agreed upo n
by the City and the Contractor .
12.Payment Terms .The City's payment terms are 30 days from the receipt of an original invoic e
and acceptance by the City of the services provided by Contractor (Net 30).
13.Inspection .Contractor shall furnish City with every reasonable opportunity for City to ascertai n
that the services of Contractor are being performed in accordance with the requirements an d
intentions of this contract . All work done and all materials furnished, if any, shall be subject t o
the City's inspection and approval . The inspection of such work shall not relieve Contractor o f
any of its obligations to fulfill its contract requirements .
14.Audit .The City shall have the option of inspecting and/or auditing all records and other writte n
materials used by Contractor in preparing its invoices to City as a condition precedent to an y
payment to Contractor.
15.Interests of Contractor .Contractor covenants that it presently has no interest, and shall no t
acquire any interest direct or indirect or otherwise, which would conflict in any manner or degre e
with the performance of the work hereunder . Contractor further covenants that, in th e
performance of this work, no sub-contractor or person having such an interest shall be employed .
Contractor certifies that no one who has or will have any financial interest in performing thi s
work is an officer or employee of the City . It is hereby expressly agreed that, in the performanc e
of the work hereunder, Contractor shall at all times be deemed an independent contractor and no t
an agent or employee of the City .
16.Hold Harmless and Indemnification .Contractor agrees to defend, indemnify, protect an d
hold the City and its agents, officers and employees harmless from and against any and al l
claims asserted or liability established for damages or injuries to any person or property ,
including injury to Contractor's employees, agents or officers which arise from or ar e
connected with or are caused or claimed to be caused by the acts or omissions of Contractor ,
and its agents, officers or employees, in performing the work or services herein, and al l
expenses of investigating and defending against same ; provided, however, that Contractor's
duty to indemnify and hold harmless shall not include any claims or liability arising from th e
established sole negligence or willful misconduct of the City, its agents, officers or employees .
17.Contract Assignment .Contractor shall not assign, transfer, convey or otherwise dispose of th e
contract, or its right, title or interest, or its power to execute such a contract to any individual o r
business entity of any kind without the previous written consent of the City .
18.Termination .If, during the term of the contract, the City determines that Contractor is no t
faithfully abiding by any term or condition contained herein, the City may notify Contractor i n
writing of such defect or failure to perform ; which notice must give Contractor a 10 (ten )
calendar day notice of time thereafter in which to perform said work or cure the deficiency .
If Contractor has not performed the work or cured the deficiency within the ten days specified i n
the notice, such shall constitute a breach of the contract and the City may terminate the contrac t
immediately by written notice to Contractor to said effect . Thereafter, neither party shall hav e
any further duties, obligations, responsibilities or rights under the contract .
In said event, Contractor shall be entitled to the reasonable value of its services performed fro m
the beginning date in which the breach occurs up to the day it received the City's Notice of
Exhibit B :Contract Performance Terms Page B-3
Termination, minus any offset from such payment representing the City's damages from suc h
breach . "Reasonable value" includes fees or charges for goods or services as of the las t
milestone or task satisfactorily delivered or completed by Contractor as may be set forth in th e
Agreement payment schedule ; compensation for any other work, services or goods performed o r
provided by Contractor shall be based solely on the City's assessment of the value of the work-in -
progress in completing the overall workscope .
The City reserves the right to delay any such payment until completion or confirme d
abandonment of the project, as may be determined in the City's sole discretion, so as to permit a
full and complete accounting of costs . In no event, however, shall Contractor be entitled t o
receive in excess of the compensation quoted in its proposal .
19.Ownership of Materials .All original drawings, plan documents and other materials prepare d
by or in possession of Contractor as part of the work or services under these specifications shal l
become the permanent property of the City, and shall be delivered to the City upon demand .
20.Release of Reports and Information .Any reports, information, data, or other material give n
to, prepared by or assembled by Contractor as part of the work or services under thes e
specifications shall be the property of City, and shall not be made available to any individual o r
organization by Contractor without the prior written approval of the City .
21.Copies of Reports and Information .If the City requests additional copies of reports, drawings ,
specifications, or any other material in addition to what Contractor is required to furnish i n
limited quantities as part of the work or services under these specifications, Contractor shal l
provide such additional copies as are requested, and City shall compensate Contractor for th e
costs of duplicating of such copies at the Contractor's direct expense .
22.
Required Deliverable Products .Contractor will provide :
a.At least 25 copies of the final report that addresses all elements of the workscope . An y
documents or materials provided by Contractor will be reviewed by City staff and, wher e
necessary, Contractor will respond to staff comments and make such changes as deeme d
appropriate .
b.One camera-ready original, unbound, each page printed on only one side, including an y
original graphics in place and scaled to size, ready for reproduction .
c.When computers have been used to produce materials submitted to the City as a part o f
the workscope, Contractor must provide the corresponding computer files to the City ,
compatible with the following programs whenever possible :
•Word Processing Word
•Spreadsheets Exce l
•Desktop Publishing Coreldraw, Pagemake r
•Computer Aided Drafting (CAD)AutoCad
Computer files must be on 31/2", high-density, write-protected diskettes, formatted fo r
use on IBM-compatible systems . Each diskette must be clearly labeled and have a
printed copy of the directory .
Exhibit B :Contract Performance Terms Page B-4
23.Attendance at Meetings and Hearings .As part of the workscope and included in the contrac t
price is attendance by the Contractor at up to 14 public meetings to present and discuss it s
findings and recommendations . Contractor shall attend as many "working" meetings with staff
as necessary in performing workscope tasks .
24.Insurance .Contractor shall procure and maintain for the duration of the contract insuranc e
against claims for injuries to persons or damages to property that may arise from or in connectio n
with the performance of the work hereunder by Contractor, its agents, representatives, employee s
or sub-contractors .
a .
Minimum scope of insurance .Coverage shall be at least as broad as :
•Insurance Services Office Commercial General Liability coverage (occurrenc e
form CG 0001).
•Insurance Services Office form number CA 0001 (Ed . 1/87) covering
Automobile Liability, code 1 (any auto).
•Workers' Compensation insurance as required by the State of California an d
Employer's Liability Insurance .
•Errors and Omissions Liability insurance as appropriate to Contractor's
profession .
b .
Minimum limits of insurance .Contractor shall maintain limits no less than :
•General Liability : $1,000,000 per occurrence for bodily injury, personal injur y
and property damage . If Commercial General Liability or other form with a
general aggregate limit is used, either the general aggregate limit shall appl y
separately to this project/location or the general aggregate limit shall be twic e
the required occurrence limit .
•Automobile Liability : $1,000,000 per accident for bodily injury and propert y
damage .
•Employer's Liability : $1,000,000 per accident for bodily injury or disease .
•Errors and Omissions Liability : $1,000,000 per occurrence .
c.Deductibles and self-insured retentions .Any deductibles or self-insured retention s
must be declared to and approved by the City . At the option of the City, either : the
insurer shall reduce or eliminate such deductibles or self-insured retentions as respect s
the City, its officers, officials, employees and volunteers ; or Contractor shall procure a
bond guaranteeing payment of losses and related investigations, claim administration an d
defense expenses .
d.Other insurance provisions .The general liability and automobile liability policies are t o
contain, or be endorsed to contain, the following provisions :
•The City, its officers, officials, employees, agents and volunteers are to b e
covered as insureds as respects : liability arising out of activities performed by o r
on behalf of Contractor ; products and completed operations of Contractor ;
premises owned, occupied or used by Contractor ; or automobiles owned, leased ,
hired or borrowed by Contractor . The coverage shall contain no special
limitations on the scope of protection afforded to the City, its officers, official ,
employees, agents or volunteers .
Exhibit B :Contract Performance Terms Page B-5
•For any claims related to this project, Contractor's insurance coverage shall b e
primary insurance as respects the City, its officers, officials, employees, agent s
and volunteers . Any insurance or self-insurance maintained by the City, it s
officers, officials, employees, agents or volunteers shall be excess of Contractor's
insurance and shall not contribute with it .
•Any failure to comply with reporting or other provisions of the policies includin g
breaches of warranties shall not affect coverage provided to the City, its officers ,
officials, employees, agents or volunteers .
•Contractor's insurance shall apply separately to each insured against whom clai m
is made or suit is brought, except with respect to the limits of the insurer's
liability .
•Each insurance policy required by this clause shall be endorsed to state tha t
coverage shall not be suspended, voided, canceled by either party, reduced i n
coverage or in limits except after thirty (30) days' prior written notice b y
certified mail, return receipt requested, has been given to the City .
e.Acceptability of insurers .Insurance is to be placed with insurers with a current A .M .
Best's rating of no less than A :VII .
f.Verification of coverage .Contractor shall furnish the City with a certificate o f
insurance showing maintenance of the required insurance coverage . Origina l
endorsements effecting general liability and automobile liability coverage required b y
this clause must also be provided . The endorsements are to be signed by a perso n
authorized by that insurer to bind coverage on its behalf . All endorsements are to b e
received and approved by the City before work commences .
,city of san Luis OBISpo
...............................
{
PURCHASE ORDER
PURCHASE ORDER NO .
.............................................................................................
Send copy to vendor with any attachments 12/30/201 0
~Do not send to vendo r
VENDOR Collaboration LLC SHIP T O
ADDRESS Attn : Michael Gunther ADDRES S
3196 S . Higuera St ., Ste .D
San Luis Obispo, CA 9340 1
Quote
Number Date
General Ledger Account
Fund Program Acct
Capital Project
Project Phase Description Amount
proposal 06/08/10 100 10100 7227 Fiscal Sustainability Task Force 10,000 .0 0
TOTAL 10,000 .0 0
Requesting Department Prepared By Dept Approval Finance/Administration Approva l
Administration _April Richardso n
Instructions :
Department : Complete form and obtain departmental approval . Attach quotes, bid summaries, or CAO repor t
(as required by purchasing guidelines).Route to Finance or Admin for approval .
Finance : After final approval, assign PO number and return copy to department . Process encumbrance .
ACCOUNTING USE ONL Y
Verified By
Carter speaks candidly with Chamber members - Slo-Business.com
http ://www .slo-business .com/government-affairs/carter-speaks-candid ..
Carter speaks candidly with Chamber member s
Wednesday, 24 March 2010 10 :0 4
San Luis Obispo City Council member Andrew Carte r
told a select group of Chamber members on Friday tha t
the top issues facing the City of San Luis Obispo righ t
now are salaries and benefits .
In it's first ever session, the Legislative Council's
"Lunch with an Elected" program featured Carter an d
about a dozen Chamber members in a forthright and
frank discussion addressing the city's key issues .
The Lunch with an Elected program is a uniqu e
opportunity for members of the Chamber's Legislativ e
Council to talk candidly and openly with their electe d
officials . The program offers anywhere from eight to 15 seats in the Chamber's board room, and those in attendanc e
get a chance to ask tough, direct questions that they may not otherwise have the opportunity to ask .
"The goal is to allow more Chamber members to get a better understanding of their elected officials on a mor e
personal level, to learn what drives them and what they are passionate about improving within their elected terms,"
Gunther said after the lunch .
This first Lunch with an Elected sparked a n
in-depth discussion on the growing local pensio n
problems . The Tribune Publisher Bruce Ray said ,
"Bankruptcy is not an option, but sooner or later ,
the model is going to break ."
"The model is breaking," Carter replied . "But
unions don't even have rights to change the
formula. We're paying two-thirds, they're payin g
one-third . Once you've agreed to this, you'v e
fallen off the cliff, and what do you do when that
happens? We're about to go smack ."
Legislative Council member Thomas Paine o f
Paine Financial Services said one solution is tha t
the city could appoint a board of unelecte d
citizens, who don't depend on endorsements fo r
re-election, to negotiate the pension and salar y
terms . But a real solution seems to be out of
reach for now, especially with the City Counci l
divided on the issue .
"I'm not sure what the answer is — it's an internal policy thing at the City Council," Carter replied . "The issue is a
divided council, and I don't see how divided generals can succeed going against a united force ."
For more information about the San Luis Obispo Chamber of Commerce and its member-driven programs, visi t
"This first lunch with Carter went very well," sai d
Michael Gunther, CEO of Collaboration LLC . "We got
a chance to learn about his background in very casua l
setting, and we had active participation from everyon e
in the group ."
City Council member Andrew Carter, second from left ,
spoke to a select group of Chamber members about the
city's growing pension problem . From left to right : Michael
Gunther of Collaboration LLC, Carter, Roger Forest o f
HRAssist .com, and Bruce Ray of The Tribune .
City Council member Andrew Carter frankly discussed the city's
top problems with members of the Chamber's Legislative
Council . Pictured from left to right : Roger Forest o f
HRassist .com, Bruce Ray of The Tribune, Carter, and Jim Duffy
of Jim Duffy Architecture .
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3/25/2010 5 :08 PM
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New chair brings small-business perspective to Chamber boar d
Written by Whitney Diaz, Director of Internet Services and Publication s
Tuesday, 04 January 2011 13 :1 6
G SHARE 1 ''_7 : _.The San Luis Obispo Chamber of Commerce has elected well-known small-busines s
expert Michael Gunther, founder and partner of Collaboration Business Consulting, as the new chair of th e
Board of Directors .
Gunther brings an important small-busines s
perspective to the Chamber in a time whe n
small businesses are facing new challenges .
About 90 percent of the Chamber's
membership base is made up of these smalle r
businesses (with 20 employees or less), s o
there's no doubt his leadership will b e
invaluable in the coming year .
As the oldest voluntary organization on th e
Central Coast, the San Luis Obispo Chambe r
of Commerce boasts a membership of abou t
1,500 area businesses and organizations and a
staff of 15 . The San Luis Obispo Chamber of
Commerce is a nonprofit organization that i s
an independent business advocac y
organization that is not affiliated with the U .S .
Chamber of Commerce or any other Chambe r
of Commerce .
"I really see an opportunity for the Chamber to reinvent itself," Gunther said . "This more competitiv e
economy is the new norm, so how do we as a Chamber want to operate within this new norm? There is a
real opportunity for the Chamber to build upon its strengths and stay on the cutting edge of technology an d
services to its members ."
Gunther leads the Collaboration team, a team whose vision is to inspire, educate and empower individual s
and organizations to achieve their full potential . And, he suggested, the Chamber needs to look toward th e
future with eyes wide open, especially with so many changes ahead – including new leadership at the loca l
government levels and within Cal Poly and Cuesta College .
"We have an opportunity to achieve the next level of potential as an organization . By cultivating ne w
relationships and using the Economic Vision document as our guide, we plan on developing a stron g
strategic plan to continue implementing our vision," Gunther said .
He first got involved in the Chamber in 2003 after meeting several past board members in an executiv e
networking group in San Luis Obispo . His initial association with the Chamber was as a facilitator for th e
annual Board of Directors retreat that year . He then jumped right in to serving on a Chamber committee .
Later, he was elected to the board and subsequently served as vice chair, legislative affairs .
Michael Gunther, right, works on a project with Eri c
Hubbs, a member of the Collaboration team . Gunther i s
now the new chair of the Board of Directors for the Sa n
Luis Obispo Chamber of Commerce .
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New chair brings small-business perspective to Chamber board - Slo-Business .com 1/14/11 8 :57 AM
"I felt that I had gained so much knowledge about the community through the committee," Gunther said .
"It just got me vested in the community by showing me what the Chamber's role is and how involved it i s
in the community . The Chamber has benefitted me personally as well as professionally by helping develo p
my professional skills and knowledge, and connecting me with countless business and community leaders ."
Gunther founded Collaboration in Atlanta, Georgia in 1995, and moved back to California (he was born i n
Southern California) in 2003 .
"We spent two years researching between San Diego and Seattle, looking for where we wanted to live,"
Gunther explained . "We came back to San Luis Obispo, and as we walked around we realized that this i s
what we were looking for . There's something intangible about this place that was just lacking everywher e
else ."
As the fourteenth born in a family of 17 children, Gunther learned at an early age that he had to work har d
for what he wanted .
"I grew up with a really strong work ethic, but I was also an avid learner," Gunther said . "That's wha t
makes our team at Collaboration work so well together – we're always learning . When we think about th e
work we do, we just love having an impact both on our clients and our community ."
After earning his bachelor's degree in business at Loyola Marymount University, he became the younges t
vice president of Shurgard, Inc . running a $40 million division in the southeast . From there, Gunthe r
pursued his interest in strategic thinking and management and received his master's degree in psycholog y
from the Georgia School of Professional Psychology, became Myers-Briggs Type Indicator Certified, an d
earned his FastTrac Facilitator & Administrator Certification from the Kauffman Foundation .
"I decided to get my master's degree in psychology instead of business because I discovered that busines s
success is tied directly with the people and their behaviors . It's our behaviors that often hold individual s
back in achieving success in business," Gunther explained . "So if you can understand what you need to
shift in your own behaviors and how to make that change, you can get the outcome you want ."
Gunther is devoted to strengthening the community and businesses within it . He is on the External Advisor
Board for Cal Poly NSF Partnership for Innovation Program ; he has participated on the Board of both th e
Friends of Prado Day Center and the Community Foundation's Growing Together Initiative ; he is an
alumni of the Leadership San Luis Obispo Class XIV ; and he has performed pro bono work for Economi c
Vitality Corporation, YMCA, United Way, Rotary Daybreak Club, and San Luis Obispo Art Center . Now ,
he takes on the role of chair of the board for the San Luis Obispo Chamber of Commerce .
"The Chamber really focuses on doing the right things to strengthen our community – through its board ,
volunteers and staff," Gunther said . "It's a well-run machine, which really allows us to attract the peopl e
want to participate in implementing the Chamber's goals ."
Seven board members will join Gunther as officers of the Chamber's Executive Committee, whic h
exercises the powers of the board between those times when board meetings are held .
The 2011 Executive Committee includes :
• Vice Chair, Community Affairs - TekTegrity CEO Russ Levanway
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New chair brings small-business perspective to Chamber board - Slo-Business .com 1/14/11 8 :57 A M
•• Vice Chair, Membership/Operations - United Way of SLO County's COO Charlene Rosale s
•Vice Chair, Economic Development - The Tribune President and Publisher Bruce Ra y
•Vice Chair, Legislative Affairs - Digital West Networks Inc . President Tim William s
•Treasurer – Promega Biosciences President Kristen Yette r
•Board Counsel liaison - Madonna Enterprises Real Estate Manager Clint Pearc e
•Past Chair - Pacific Energy Company President and owner John Ewa n
The installation of officers will take place at the Chamber's 106th Annual Dinner, set for January 22, 201 1
at Embassy Suites Hotel in San Luis Obispo . For more information, visit www .slochamber .org .
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Last Updated on Wednesday, 05 January 2011 10 :1 0
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San Luis Obispo Chamber of Commerc e
1039 Chorro Street • San Luis Obispo, California 93401-327 8
(805) 781-2777 • FAX (805) 543-125 5
David E . Garth, President/CE O
January 6, 201 1
Mayor Jan Marx and Members of the City Counci l
City of San Luis Obisp o
990 Palm Stree t
San Luis Obispo, CA 9340 1
Re : Goal-setting and the budget process for 2011-1 3
Dear Mayor Marx and Council Members :
The San Luis Obispo Chamber of Commerce Board of Directors respectfull y
submits our top priorities listed below as the most important goals for the City t o
accomplish in the next two years . These recommendations were reached afte r
extensive discussion and evaluation that directly engaged over 80 business and
community leaders . They represent long-term investments in our quality of life ,
which the Chamber believes is critical at a time when the City continues to fac e
the challenges of declining revenues and increasing expenses .
No longer can our city function in a "business as usual" manner . Regardless o f
the economic climate, it is clear that fundamental structural transformation i s
required for our City to preserve the standard of service that is the hallmark o f
our community . The Chamber believes that the City needs to respond forcefull y
to the new realities . Our recommendations reflect this need for change .
1 . Invest more resources in Economic Developmen t
Why:
•Improve the lives of our citizens by providing greater opportunities to liv e
and work here
•Increase our City's base of revenues so City services can be preserved
• Retain and grow head of household job s
•Send a message that we are "open for business "
•Assist the local community to navigate the current economic challenge s
How :
a.Enhanced data collection to better understand the busines s
community and its needs, strengths and opportunitie s
b.Active communication and intimate working knowledge of the need s
and opportunities of head-of-household jobs producer s
c.Continue to develop a stronger City economic development brand i n
cooperation with the Chambe r
d.Continue to improve online presenc e
e.Establish greater certainty in the development review process and
nurture a culture of facilitatio n
f.Educate and work with property owners to secure pre-annexatio n
agreements in the Airport area and Chevron Tank Farm annexatio n
area s
g.Review development impact fees and explore new financin g
strategies to meet existing community need s
2 . Reduce spending to achieve long-term fiscal sustainabilit y
Why :
•A policy tool is needed to guide the City in achieving significan t
reductions so that we are not continuously managing a structural ga p
•Change course from the path of upward spiraling operating costs ,
particularly in the area of staffin g
•Restore public trust in government by controlling costs while addressin g
the public's prioritie s
How :
a.Employ a bottoms-up spending approach that critically evaluates th e
entire ecosystem of City operation s
b.Reduce General Fund staffing costs as a percentage of revenue, wit h
goal of reaching 2002 level of 68% from 80% toda y
c.Expand current compensation benchmarking practices to includ e
private sector comparables and pursue creative, forward-thinkin g
methodology in public sector compensation
d.Pursue environmental efficiencies in City operations and facilitie s
consistent with the City's climate action planning efforts
The Chamber believes that our top two priorities address the City's desire t o
both increase revenues and cut costs . In addition, the followin g
recommendations will further these goals :
1) Implement pension reform
a.Establish a two-tier pension plan as a first step toward mor e
extensive pension refor m
b.Implement the Financial Accounting Standards Board's reportin g
standards — the generally accepted accounting principles for privat e
sector businesses and non-profits — in order to understand th e
City's true pension obligation s
c.Move from defined benefits to defined contribution pla n
2) Eliminate binding arbitration —City Council takes the lead in placing a
ballot measure before the voters to remove binding arbitration from th e
city charte r
3) Reduce duplication and redundancy in department function s
Thank you for your consideration of these suggested goals and for inviting inpu t
from the community . We look forward to participating in the Community Foru m
on January 11 and in the other remaining steps in the budget and goal-settin g
process for 2011-2013 . We believe your leadership on these priorities will ensur e
a sustainable and prosperous economic future for those who live and work here .
Sincerely,
Michael Gunthe r
Chair of the Boar d
cc :
Katie Lichtig, City Manage r
Michael Codron, Assistant City Manage r
Mary Bradley, Interim Director of Finance and Information Technologies