HomeMy WebLinkAbout01/18/2011, PH1 - PUBLIC HEARING OF THE 2010-2011 PROGRAM OF PROJECTSMeeting Dam
January 18, 2011
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C I T Y O F S A N L U I S O B I S P O
FROM :
Jay D Walter, Director of Public Work s
Prepared By : John Webster, Transit Manage r
SUBJECT : PUBLIC HEARING ON THE 2010-2011 PROGRAM OF PROJECTS FO R
FEDERAL TRANSIT ADMINISTRATION SECTION 5307 GRANT S
RECOMMENDATION S
1.Conduct a public hearing on the 2010-11 Federal Transit Administration Program of Projects .
2.As recommended by the San Luis Obispo Urbanized Area Technical Committee, adopt th e
proposed FY 2010-11 Program of Projects and appropriate $1,666,803 in Federal Transi t
Administration grant funding for 2010-11 into the SLO Transit budget .
3.Appropriate $32,000 in unappropriated Transit Fund working capital to act as local match for
grant acquisition purposes .
4.Adopt a resolution authorizing the Public Works Director to file a grant application an d
execute a grant agreement with the Federal Transit Administration in the amount o f
$1,666,803 .
5.Direct Staff to return to Council with final budget amendment requests, revised revenu e
projections and local matching needs, if any, as part of the Mid-Year Fund Review i n
February .
DISCUSSIO N
Backgroun d
Since the 1990 census, the City of San Luis Obispo has been classified as an Urbanized Zone Area by
the federal government and is eligible to receive Federal Transit Administration (FTA) grants fo r
transit operating and capital assistance . To apply for these grants, the City Council must complete th e
following on an annual basis :
1. Publish the Program of Projects (POP);
2.Seek approval by the San Luis Obispo Urbanized Zone Area (SLO UZA) Technica l
Committee ;
3. Hold a public hearing on the proposed POP for federal transit assistance ;
4.Adopt a resolution authorizing the Public Works Director to file a grant application an d
execute the grant agreement ; and
5.Forward the approved POP to San Luis Obispo Council of Governments (SLOCOG) fo r
review and amendment into the Federal Transportation Improvement Program (FTIP).
PHI-1
2010-11 Program of Projects Page 2
The 2010-11 POP was published in the Tribune on December 18, 2010 as is shown in Attachment 1 .
Development of the PO P
The 2010-11 POP represents the seventh year that San Luis Obispo Regional Transit Authorit y
(RTA) is an eligible recipient of FTA 5307 grant funding in the SLO UZA apportionment area . As
required by the FTA all transit operators within the UZA must execute a Memorandum o f
Understanding (MOU) formalizing how the funds will be made available to eligible transit operators .
The current MOU was adopted by Council in 2003 .
Pursuant to the adopted MOU the SLO UZA Technical Committee (Committee) must review an d
approve the proposed POP . The Committee, comprised of the City of San Luis Obispo, RTA, the Ai r
Pollution Control District, and SLOCOG, has met to review, rank and approve the 2010-11 gran t
requests . The SLO UZA Technical Committee approved the project list as outlined in Table 1 o n
November 22, 2010 .
FTA requires that a public hearing be conducted on the 2010-11 POP to notify the public about ho w
the SLO UZA will spend the FTA grants and provide the public an opportunity to comment on thos e
recommendations . This public hearing is a FTA requirement and will allow the SLO UZA to receiv e
FTA grant reimbursements for the current fiscal year .
2010-11 FTA 5307 Fund Estimat e
The planning estimate for the SLO UZA for this fiscal year is $2,075,803 . This is comprised o f
$1,843,246 in new revenue for this year plus an unused amount of $232,557 from last year .
Part of this funding is allocated to small-urban transit systems (like SLO Transit and RTA) that out -
perform their larger urban counterparts in one or more performance measures under the Small Transi t
Intensive Cities (STIC) program . The areas qualifying for these funds and the amounts they are t o
receive are calculated every year by FTA using the most current information in the National Transi t
Database . These competitive categories include : (1) passenger miles per vehicle revenue-mile, (2 )
passenger miles per vehicle revenue-hour, (3) vehicle revenue-miles per capita, (4) vehicle revenue -
hours per capita, (5) passenger miles per capita, and (6) passengers per capita . This year, because o f
the strong performance of the two transit providers in our area all six categories were exceeded whic h
resulted in $915,816 in STIC 5307 funding available to be programmed as part of the SLO UZA fund .
In 2009-10, the Committee came to a consensus as to how to allocate the STIC funding with multipl e
agencies reporting statistics . If a category was earned alone by an agency, then STIC funding woul d
be allocated 100% to that agency. If the category was met with combined data, then the split of STI C
funding would be according to each agency's contributing statistics . This year, SLO Transit wa s
successful in solely meeting categories #1, 2, 3, & 6, and both agencies data combined for categorie s
# 4 & #5 . Pursuant to this philosophy split, SLO Transit will receive $806,453 and RTA $109,363 fo r
a total STIC funding of $915,816, as part of the total $2,075,803 .
The SLO UZA committee agreed to allocate a total amount of $1,690,803 to the City of San Lui s
Obispo of which $24,000 will be held in reserve and $385,000 to RTA for a total POP of $2,075,803 .
These amounts are shown in Table 1 .
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2010-11 Program of Projects Page 3
Table 1 : 2010-11 FY Recommended PO P
Transit
Operator
$ 4,006,870
Total
Cos t
$ 2,536,27 4
$150,00 0
56,000
420,596
820,000
24,000
2010-11 Program of Projects
SLO Transit Operations for 2010-11 *
Preventative Maintenanc e
Bus Capital repairs
Bus Replacement-1997 Gillig
Paratransit operations
Reserve
Totals
Federal*Local
Share Share
$1,124,207 $1,412,06 7
$120,000 $30,000
$45,000 $11,000
$377,596 43,000
$385,000 $435,000
$24,000 $
$2,075,803 $1,931,067
*Variance from Council approved in June 2010-Will be presented as part of mid year Transit Enterprise fund revie w
Table 2 shows the City's projects along with the local match amount by fund source . Because th e
total amount of Federal funding is greater than anticipated at the Fund Review for FY 2010-11, ther e
is the need to provide additional local match ($32,000) to access the maximum grant amount s
available . Fortunately the Transit Fund ended the last fiscal year with a modest year-end carryove r
that allows this match . Staff will be returning with a full update of the Transit Fund, revenues and th e
revised matching amounts as part of the Mid-Year fund review scheduled for the end of February .
Table 2 : 2010-11 Federal Projects and Local Match Funding by Sourc e
2010-1 .1 Program of Project s
SLO Transit Operations for 2010-11 *
FTA 5307
$
1,124,207
Current Operatin g
Budget
$
1,412,067
PROP 1 g
$-
Curren t
Operating
Budget (7277)
$-
Unapropriate d
Transit Fun d
Reserve TOTA L
$
2,536,274
Preventative Maintenance $
120,000 $
-$
30,000 $
150,000
Bus Capital repairs $
45,000 $
-$
-$
9,000 $
2,000 $
56,000
Bus Replacement-1997 Gillig $
377,596 $
-$
43,000 $
-$
-$
420,596
$
1,666,803 $
1,412,067 $
43,000 $
9,000 $
32,000 $
3,162,870
Note : Current operating budgets for local matches are funded through State funding sources such as Transportation Development Act, the Loca l
Transportation Fund, the State Transit Assistance Fund and local transit farebox revenues .
As part of the SLO UZA review process it was agreed that some projects are discretionary in nature
and might need to be deferred if the final FTA apportionment (due early this year) is lower than th e
estimated fund amount . If this should occur the Marketing Trailer capital project will likely b e
deferred until next fiscal year . If the final apportionment comes in higher than expected the exces s
funding will be carried over to next fiscal year programming process .
Program of Project Detail s
The POP includes the following individual projects :
1 .SLO Transit Operating Assistance for 2010-2011 .The federal share of this project i s
$1,124,207 which is slightly higher than was estimated for 2010-11 . This project is essential to
SLO Transit operations and will help fund transit operating expenses . SLO Transit is limited in it s
ability to program federal dollars for transit operating expenses to a maximum of fifty percen t
PH1-3
2010-11 Program of Projects Page 4
(50%) of the net operating cost after all other revenues have been subtracted . The local match
must meet or exceed the FTA requirement for a 50/50 match ratio . The $1,412,067 in local match
projected for this project will come from State funding sources such as Transportatio n
Development Act, the Local Transportation Fund, the State Transit Assistance Fund and loca l
transit farebox revenues that are already programmed in the 2010-11 SLO Transit Budget .
The amount of FTA 5307 Operating Assistance as well as the increased STA grant amounts fo r
this fiscal year may allow the City to re-establish some of the marketing and consultant service s
activities that were reduced as part of budget balancing strategies for this year . Staff will b e
returning with a full update of the Transit Fund, revenues and the revised matching amounts a s
part of the Mid-Year fund review scheduled for the end of February .
2.Preventative Maintenance :This project will fund the eligible activities, supplies, materials ,
labor, services, and associated costs required to preserve or extend the functionality an d
serviceability for vehicles and non vehicle maintenance . These capital maintenance expenses ar e
eligible to be paid partially by FTA funding . The total project is for $150,000 with a $30,00 0
match requirement . The $30,000 in local match for this project will come from existing purchase d
transportation line items costs which already have been budgeted for this purpose .
3.Bus Capital repairs :This project will leverage FTA capital funding to replace major engin e
components such as engine, transmission and turbochargers on transit vehicles that are still within
the 12-year useful life . These costs are currently the City's responsibility in order to reduce th e
total annual purchased transportation contract costs . The project will increase this line item t o
$45,000 for 2010-11 from the currently budgeted $9,000 . In order to meet the $11,000 loca l
match requirement to access the federal funds, the City needs to appropriate $2,000 from th e
unappropriated Transit Fund reserve (unspent carry-over) for this purpose .
4.Bus Replacement :This new project provides funding for the replacement of one (1)1997 forty-
foot diesel bus that is beyond its 12-year useful life with either a thirty-five or forty foot diesel o r
Compressed Natural Gas (CNG) bus . The $43,000 in local match for this project will come fro m
an existing Proposition 1B grant of $459,000 for vehicle replacements that has already bee n
awarded and can be used to leverage funds for vehicle purchases . The vehicle may be purchase d
utilizing the existing FTA approved Implicit Cooperative Procurement Pilot Program (ICPPP )
that was approved by Council on September 18, 2007 .
5.RTA Projects :This project will provide $385,000 in supplemental funding for Paratransi t
operations .
CONCURRENCE S
The SLO UZA Technical Committee approved the recommended 2010-11 FY POP on November 22 ,
2010 . At the time of writing this report the Mass Transportation Committee (MTC) is scheduled t o
take action on the POP at its January 12, 2011 meeting . The MTC advisory body's recommende d
action and draft minutes regarding the 2010-11 FY POP will be included as a red file after the MTC's
regular meeting on January 12, 2010
PH1-4
2010-11 Program of Projects Page 5
FISCAL IMPAC T
There are no fiscal impacts to the General Fund as part of the 2010-11 POP . The City will receiv e
federal funds for projects in the amount of $1,666,803 for 2010-11 . In order to access the full amoun t
of federal grant funding available, the City needs to appropriate $32,000 in unappropriated Transi t
Fund reserve to act as local match for the grants .
Due to the complexity and number of revised funding amounts for the Transit Fund for 2010-11 fina l
adjustments to the Transit Fund budget will take place during the Mid-Year Budget review wher e
programming of new revenues (such as the 2010-11 trolley funding through the Communit y
Promotions budget, additional STA and these modified Federal amounts) will be made .
ALTERNATIV E
Don't adopt the resolution .The City Council could chose not to adopt the resolution to file a gran t
application or appropriate FTA funding for the POP . Staff is not recommending this alternative a s
this would leave the transit enterprise fund with insufficient revenues to cover expenses in FY 2011 .
ATTACHMENT S
1.
2010-11 FY POP Publicatio n
2.
Resolution for FTA Grant Application
T :\Council Agenda Reports\Public Works CAR\201 l\TRANSIT\CAR-SLO TRANSIT PROGRAM OF PROJECTS (POP) 01-18-201 I\FY 2010-1 1
PROGRAM OF PROJECTSv5-FINAL .doc
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ATTACHMENT #1
FEDERAL TRANSIT ADMINISTRATIO N
GRANT APPLICATIO N
FOR
SLO UZ A
PROGRAM OF PROJECT S
FOR FISCAL YEAR 2010-201 1
The City of San Luis Obispo will be conducting a public hearing to receive comments on th e
Draft Program of Projects on January 18, 2011 at 7 :00 p .m . in Council Chambers, 990 Pal m
Street, San Luis Obispo . The below Draft Program of Projects will become the final progra m
unless modified :
Federal Apportionments :
For 2010-1 1
Carryover from previous year
Available to Program
$1,843,24 6
$232,55 7
$2,075,80 3
Project
Transi t
Operator
Federal
Amount
Total
Amount
Operating Assistance 7/1/2010-6/30/2011 SLO City 1,124,207 2,536,274
Preventative Maintenance SLO City 120,000 150,00 0
Bus Capital Repairs SLO City 45,000 56,00 0
Bus Replacement (1)SLO City 377,596 420,59 6
Paratransit operations SLORTA 385,000 820,00 0
Total Project Cost $3,982,87 0
Federal Share $2,051,80 3
City of San Luis Obispo 1,666,803
San Luis Obispo Regional Transit Authority 435,000
Local Share $1,931,067
City of San Luis Obispo 1,496,067
San Luis Obispo Regional Transit Authority 435,000
Attachment 2
RESOLUTION NO . (2011 Series )
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISP O
AUTHORIZING THE FILING OF THE 2010-11 FEDERAL CAPITAL AN D
OPERATING ASSISTANCE GRANT APPLICATION WITH THE FEDERAL TRANSI T
ADMINISTRATIO N
WHEREAS,the Federal Transit Administration has been delegated authority to awar d
federal financial assistance for a transportation project ; and
WHEREAS,a grant of federal assistance will impose certain obligations upon the City o f
San Luis Obispo and may require the City of San Luis Obispo provide the local share of projec t
costs ; and
WHEREAS,the City of San Luis Obispo has or will provide all annual certifications an d
assurances to the Federal Transit Administration required for the project .
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obisp o
as follows :
SECTION 1 . The City of San Luis Obispo is an eligible recipient as defined by 49 U .S .C .
5307, 5336j, and 5340 .
SECTION 2 . The Public Works Director is authorized to execute and file an application fo r
federal assistance on behalf of the City of San Luis Obispo with the Federal Transi t
Administration for federal assistance authorized by 49 U .S .C . Chapter 53, Title 23, United State s
Code and other federal statutes authorizing a project administered by the Federal Transi t
Administration .
SECTION 3 . The Public Works Director is authorized to execute and file with th e
application the annual certifications, assurances, and other documents the Federal Transi t
Administration requires before awarding a federal assistance grant .
SECTION 4 . The Public Works Director is authorized to execute grant agreements with th e
Federal Transit Administration on behalf of the City of San Luis Obispo in Exhibit A .
PH1-7
Upon motion of , seconded by
, and on the
following roll call vote :
AYES :
NOES :
ABSENT :
the foregoing resolution was adopted this day of , 2011 .
Mayor Jan Howell Marx
ATTEST :
Elaina Can o
City Clerk
APPROVED AS TO FORM :
R
Attachment 2
Exhibit A
FEDERAL TRANSIT ADMINISTRATION
GRANT APPLICATIO N
FOR
SLO UZA
PROGRAM OF PROJECTS
FOR FISCAL YEAR 2010-201 1
The City of San Luis Obispo will be conducting a public hearing to receive comments on th e
Draft Program of Projects on January 18, 2011 at 7 :00 p .m . in Council Chambers, 990 Pal m
Street, San Luis Obispo . The below Draft Program of Projects will become the final program
unless modified :
Federal Apportionments :
For 2010-1 1
Carryover from previous yea r
Available to Program
$1,843,24 6
$232,55 7
$2,075,80 3
Project
Transit
Operator
Federal
Amount
Total
Amount
Operating Assistance 7/1/2010-6/30/2011 SLO City 1,124,207 2,536,27 4
Preventative Maintenance SLO City 120,000 150,00 0
Bus Capital Repairs SLO City 45,000 56,00 0
Bus Replacement (1)SLO City 377,596 420,59 6
Paratransit operations SLORTA 385,000 820,00 0
Total Project Cost $3,982,87 0
Federal Share $2,051,80 3
City of San Luis Obispo 1,666,803
San Luis Obispo Regional Transit Authority 435,000
Local Share $1,931,067
City of San Luis Obispo 1,496,067
San Luis Obispo Regional Transit Authority 435,000
T:\Council Agenda Reports\Public Works CAR\2011\TRANSIT\CAR-SLO TRANSIT PROGRAM OF PROJECTS (POP) 01-18 -
2011\ATTACHMENTS\Attach 2 CAR POP 2010-11 01-18-2010-revised .doc
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