HomeMy WebLinkAboutR-11099 proclaiming a local emergency within the City of San Luis Obispo related to the pandemic of virus known as COVID-19OocuSign Envelope ID: FC4FB7FE-9559-4B20-A730-1279600814 78
RESOLUTION NO. 11099 (2020 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, PROCLAIMING A LOCAL EMERGENCY
WITHIN THE CITY OF SAN LUIS OBISPO RELATED TO THE
PANDEMIC OF VIRUS KNOWN AS COVID-19; AFFIRMING THE
PROCLAMATION OF THE EMERGENCY SERVICES DIRECTOR
RELATED TO ALCOHOL SERVING BUSINESSES ON SAINT
PATRICK'S DAY; ENACTING EMERGENCY DELAYS ON EVICTIONS;
AND, ACTING CONCURRENTLY IN ITS CAPACITY AS THE CITY OF
SAN LUIS OBISPO DISASTER COUNCIL, APPROVING THE
PANDEMIC ANNEX OF THE CITY'S EMERGENCY OPERATIONS
PLAN
WHEREAS, section 2.24.060 of the Municipal Code empowers the Emergency Services
Director to request that the City Council proclaim a local emergency when the City of San Luis
Obispo is affected or likely to be affected by a public calamity; and
WHEREAS, section 2.24.020 of the Municipal Code includes an epidemic as one of the
proper grounds for proclaiming a local emergency; and
WHEREAS, the President of the United States has declared a State of National
Emergency; the Governor of the State of California has proclaimed a State of Emergency for the
State of California and issued Executive Orders and direction regarding measures to mitigate the
spread of cases of COVID-19 within the State of California; the San Luis Obispo County
Emergency Services Director has proclaimed a local emergency; and the San Luis Obispo County
Public Health Director has declared a public health emergency related the spread of cases of
COVID-19 within the State of California; and
WHEREAS, conditions of extreme peril to the safety of persons and property have arisen
within the City, caused by confirmed cases and the risk of spread of the pandemic of the virus
known as COVID-19 and the demands on public services to mitigate and respond to those risks,
as described in the President's Declaration ofa National Emergency, the Governor's Proclamation
of a State of Emergency, the County Emergency Services Director's Proclamation of Local
Emergency and the County Public Health Director's Declaration of a Public Health Emergency,
and all recitals set forth therein, are included as though fully set forth herein; and
WHEREAS, San Luis Obispo Municipal Code Section 2.24.080 provides for the
development of an Emergency Operations Plan and the City has adopted an Emergency Operations
Plan and the Emergency Services Director and Department Heads have prepared a "Pandemic"
Annex; and
WHEREAS, Pursuant to San Luis Obispo Municipal Code Section 2.24.030, the City
Council is also designated as the Disaster Council of the City, and pursuant to Section 2.24.040,
the Disaster Council is empowered to review and approve the emergency plans of the City and is
requested to review and approve the Pandemic Annex, as attached hereto as Exhibit A.
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WHEREAS, the conditions of extreme peril concerning the spread of COVID-19 warrant
and necessitate the proclamation of the existence of a local emergency; and
WHEREAS, Governor Newsom has directed that all jurisdictions should limit gatherings
to 250 people or less, and that bars, pubs, and wineries in the state should close; and the Centers
for Disease Control has advised against gatherings of more than 10 people in order to
mitigate against the spread of COVID-19 for the next eight weeks; the City Emergency Services
Director and County Emergency Services Director have issued orders prohibiting the service of
alcohol for specified periods to deter public gatherings; and
WHEREAS, the City of San Luis Obispo will be required to help enforce all restrictions
imposed by the State of California and by the County of San Luis Obispo acting as the health
agency;and
WHEREAS, City resources, in the absence of this declaration, could be severely impacted
in that the City's Fire Department responds to health emergencies, and the Police Department will
have added emergency management duties, all such that the City of San Luis Obispo and its
neighboring jurisdictions are likely to require mutual aid assistance; and
WHEREAS, in many other locations that are currently suffering an epidemic, testing has
showed that the virus has the ability to spread fast and result in serious illness or death to vulnerable
populations, including the elderly and those with underlying health conditions; and
WHEREAS, heightened levels of public health and safety planning and preparedness have
been necessitated in preparation for the emergence of confirmed cases of COVID-19 and
immediate action must be taken upon the first notice that the virus is present in the County of San
Luis Obispo, and rapid response not lending itself to otherwise applicable notice and approval
timelines is necessary to respond to the rapidly evolving pandemic and to mitigate against the
spread of COVID-19 and its resulting public health and safety impacts; and
WHEREAS, in the absence of such actions, county wide health services may become
overwhelmed and unable to keep up with medical demand for care and availability of hospital or
care facility capacity,
WHEREAS, the economic impacts of restrictions imposed and implemented by employers
for the prevention of spread of COVID-19 are likely to result in economic hardship on residential
and commercial renters in California, making eviction for inability to pay rent more likely and
potentially resulting in increased levels of housing insecurity, homelessness and business failures
likely to exacerbate the impacts of the COVID -19 pandemic;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Luis
Obispo that:
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SECTION 1. A local emergency now exists throughout the City, and the City has been
and will be undertaking necessary measures and incurring necessary costs, continuously until the
cessation of this emergency, which are directly related to the prevention of the spread of the
COVID-19 Virus and are taken in furtherance of the Governor's Proclamation of a State of
Emergency on March 4, 2020, the President of the United States' Declaration of a National
Emergency on March 13, 2020; the County Emergency Services Director's Proclamation of Local
Emergency and the County Public Health Director's Declaration of a Public Health Emergency on
March 13, 2020 and related orders and directions.
SECTION 2. The Pandemic Annex attached to this Resolution as Exhibit A is hereby
adopted by the City Council, acting in its capacity as the Disaster Council of the City, pursuant to
San Luis Obispo Municipal Code 2.24.040.
SECTION 3. During the existence of said local emergency, the powers, functions, and
duties of the Emergency Services Director and the Emergency Organization of this City shall be
those prescribed by state law, ordinances, and resolutions of this City and by the City of San Luis
Obispo Emergency Operations Plan, notwithstanding otherwise applicable procedures, timelines
or methods of action and the Emergency Services Director is expressly authorized to take any and
all actions in furtherance of emergency powers to address the local emergency.
SECTION 4. The Emergency Services Director is further expressly authorized to make
any and all modifications to City paid leave policies as are deemed necessary to support continuity
of City services, including, but not limited to: the authorization of use of employee sick leave in
excess of otherwise applicable restrictions, to the extent necessary to allow for employees to care
for household family members or minor children requiring care as the result of the COVID-19
virus and related facilities closures; and the authorization of paid administrative leave to facilitate
necessary employee quarantine periods or medically directed treatment to prevent the transmission
or spread of the COVID-19 virus in the workplace. The Emergency Services Director may
promulgate guidelines and employee advisories as necessary to further define and implement any
modifications or paid leave time authorizations pursuant to this authorization.
SECTION 5. Emergency Services Director Proclamation No. 1 (2020 Series) (Exhibit B)
regulating alcohol serving businesses related to the Saint Patrick's Day holiday is hereby affirmed.
SECTION 6. The City hereby adopts all limitations on eviction authorized by, and subject
to limitations set forth in, Executive Order N-28-20, (attached hereto as Exhibit C) in order to
provide eviction protections authorized therein to the residents of the City; such restrictions shall
be in place until May 31, 2020 or such other time as may hereafter be specified by the City Council.
SECTION 7. The proclamation of local emergency shall be deemed to continue to exist
until it is terminated by the City Council of the City of San Luis Obispo pursuant to a resolution
adopted by the City Council of the City San Luis Obispo.
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SECTION 8. A copy of this order and regulation shall be posted on all outside public
access doors of City Hall of the City of San Luis Obispo and in one public place within any area
of the City within which this order and regulation applies and personnel of the City of San Luis
Obispo shall endeavor to make copies of this order and regulation available to the news media.
Upon motion of Council Member Christianson , seconded by Council Member Pease, and
on the following roll call vote:
AYES :
NOES:
ABSENT:
Council Member Christianson, Pease, Stewart, Vice Mayor Gomez and
Mayor Harmon
None
None
The foregoing Resolution was approved this 17th day of March 2020.
ATTEST:
efe1'lffitlf PtRgton
City Clerk
APPROVED AS TO FORM:
~
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of San Luis Obispo, California, this 17th day of March 2020.
eresa urrm g on
City Clerk
R 11099
City of San Luis Obispo
Comprehensive Disaster Leadership Plan
Pandemic
ANNEX I
Developed for:
Derek Johnson
City Manager
City of San Luis Obispo
San Luis Obispo, CA.
Developed by:
Keith Aggson
Fire Chief
City of San Luis Obispo
San Luis Obispo, CA
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 2 of 28
APPROVAL AND IMPLEMENTATION
This Pandemic Emergency & Continuity of Operations Plan (COOP) for a Pandemic event was
prepared by the City of San Luis Obispo Leadership Team to develop, implement, and maintain City
operations.
This plan (annex) serves as an extension of the City of San Luis Obispo Emergency Operations Plan
(EOP) and provides additional information specific to Pandemics in the City. It is implied that upon
activation of this plan, the EOP will be active. This plan will be reviewed and exercised periodically
and revised as necessary to satisfy changing conditions and needs.
The City Council, City Administration and City Departments give their full support to this plan. The
City of San Luis Obispo Pandemic Plan and its supporting contents are hereby approved to become
an annex to the SLO City EOP and is effective immediately upon the singing by all signature authorities
below.
Derek Johnson Date
City Manager
City of San Luis Obispo
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 3 of 28
FORWARD
The City of San Luis Obispo City Continuity of Operations Plan (COOP) for Pandemic events provides an
overview of the City’s approach to COOP operations should a pandemic occur. It details COOP and City
actions, describes the City organization, and assigns tasks. This plan provides guidance for implementing
the COOP to ensure the orderly, rapid, and efficient actions of mission essential functions occur under the
threat and condition of a pandemic and disruptions of City services are minimized to the best of our
abilities. During a pandemic it is estimated that absenteeism can range from 10 to 40 percent.
Compounding employee-illness related absenteeism is the possibility that schools, and childcare facilities
may be closed, thus creating a significant childcare issue for working parents. While the severity and
consequences of an emergency cannot be predicted, effective contingency planning can minimize the
impact on City of San Luis Obispo missions, personnel, and facilities.
COORDINATED RESPONSE
When a Pandemic event impacts the City of San Luis Obispo and surrounding jurisdictions, Unified
Coordination will be established by the San Luis Obispo County Office of Emergency Services (OES)
charged with coordinating the regional response with the County Health Agency Department Operation
Center (CHADOC). California Health and Safety Code gives broad authority to County Health Officers,
including their authority to control contagious, infectious, or communicable disease and may “take
measures as may be necessary” to prevent and control the spread of disease within the territory under
their jurisdiction.1
ICS/SEMS/NIMS
The City of San Luis Obispo has adopted the Incident Command System (ICS), the Standard Emergency
System (SEMS), and the National Incident Management System (NIMS) as the emergency organization
and the emergency management system for response to a Pandemic event impacting the City of San Luis
Obispo.
UNIFIED INCIDENT COMAND AUTHORITY
In the event of a Pandemic Incident, the Fire Chief will assume the position of Unified Incident
Commander. In the event the Fire Chief is not available, the following chain of command is provided to
identify authorized alternates to fill the City of San Luis Obispo's position as Incident Commander.
No. 1 – The Police Chief
No. 2 – The Deputy Fire Chief or Police Captain
No. 3 – On-Duty Fire Battalion Chief or Police Lieutenant
The Unified Incident Commander will alert the San Luis Obispo City Manager as to the severity of the
incident.
EMERGENCY OPERATIONS CENTER LEADERSHIP
The City Manager is the Emergency Services Director. The Assistant City Manager is the Deputy
Emergency Services Director and the Deputy City Manager is the alternate as needed.
PERSONS WITH BASELINE MEDICAL, ACCESS AND FUNCTIONAL NEEDS
It is the intent of the City of San Luis Obispo to ensure Community Members with Baseline Medical needs
and Functional & Access Needs have equal services and are prioritized during a Pandemic emergency
based on the individual’s needs.
1 H&S §120175
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 4 of 28
Table of Contents
Section Page
Approval and Implementation ........................................................................................................ 2
Forward ........................................................................................................................................... 3
Coordinated Response .................................................................................................................... 3
ICS/SEMS/NIMS ................................................................................................................................ 3
Unified Incident Command Authority .............................................................................................. 3
Emergency Operations Center Leadership ...................................................................................... 3
Persons with Baseline Medical, Access and Functional Needs ........................................................ 3
Introduction .................................................................................................................................... 6
Purpose ........................................................................................................................................... 6
Concept of Operations ........................................................................................................... 6
Leadership ....................................................................................................................................... 7
Emergency Response ....................................................................................................................... 7
Shelter in Place/Isolation ................................................................................................................ 7
School Disruptions .......................................................................................................................... 7
Emergency Services ......................................................................................................................... 7
Emergency Public Information ........................................................................................................ 7
Plan Objectives ..................................................................................................................... 8
Continuity Planning ........................................................................................................................ 8
Pandemic Planning Assumptions ................................................................................................. 10
National Assumptions ................................................................................................................... 10
Organizational Assumptions ......................................................................................................... 11
Prevention Strategies ................................................................................................................... 12
Work Practices and Procedures ................................................................................................... 13
Sharing information ...................................................................................................................... 13
Providing Supplies of Protective Equipment ................................................................................. 14
Employee Illness and Exposure ..................................................................................................... 14
Elements of a Viable Pandemic Continuity Capability ................................................................ 14
Essential Functions ........................................................................................................................ 14
Orders of Succession and Delegation of Authority ........................................................................ 15
Continuity Communications .......................................................................................................... 15
Essential Records Management .................................................................................................... 16
Human Resources ......................................................................................................................... 16
Delegation of Control and Direction ............................................................................................. 16
Proclamation of Emergency ….... ................................................................................................... 16
SLO County Office of Emergency Services (OES) .......................................................................... 17
Reconstitution ............................................................................................................................... 17
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 5 of 28
Pandemic Response ...................................................................................................................... 17
Initiating Even ................................................................................................................................ 17
EOC Locations ................................................................................................................................ 17
Pandemic Coordinator and Response Team ................................................................................. 18
Risk Communications .................................................................................................................... 18
City overview Planning Sheet & Impacts ....................................................................................... 18
Pandemic Plan Activation ............................................................................................................. 18
Emergency Operations Center Duties .......................................................................................... 20
EOC Director .................................................................................................................................. 20
Elected Officials ............................................................................................................................. 20
EOC Public Information Officer ..................................................................................................... 20
EOC Liaison .................................................................................................................................... 21
EOC Operations ............................................................................................................................. 21
EOC Planning ................................................................................................................................. 21
Pandemic Reduced or Cancelled .................................................................................................. 21
Recovery ....................................................................................................................................... 22
Demobilization .............................................................................................................................. 22
Cost Recovery ................................................................................................................................ 22
Final Report and Activity Log ....................................................................................................... 22
Conclusion ..................................................................................................................................... 23
Revision Page ................................................................................................................................ 23
Appendix ....................................................................................................................................... 24
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 6 of 28
INTRODUCTION
Organizations across the nation perform essential functions and services that may be adversely affected
in the event of a natural or human-made disaster. In such events, organizations should have continuity
plans to assist in the continuance of their essential functions and governance. Continuing to perform
essential functions is vital to an organization’s ability to remain a viable entity and provide essential
services during times of increased threats from all hazards, humanmade or natural. Since the threat to
an organization’s continuity of operations is great during a pandemic outbreak, it is important for the City
of San Luis Obispo (SLO) to have a Pandemic Continuity of Operations plan (annex) in place to ensure it
can carry out its essential functions and services. While organizations may be forced to suspend some
operations due to the severity of a pandemic outbreak, an effective Continuity of Operations Plan can
assist an organization in its efforts to remain operational, as well as strengthen the ability to resume
operations.
PURPOSE
This plan/annex provides guidance to the City of San Luis Obispo and may serve as the plan for maintaining
essential functions and services during a pandemic. This annex neither replaces nor supersedes any
current, or approved continuity plan; rather it supplements it, bridging the gap between the traditional,
all-hazards continuity planning and the specialized continuity planning required for a pandemic by
addressing additional considerations, challenges, and elements specific to the dynamic nature of a
pandemic.
This annex stresses that essential functions can be maintained during a pandemic outbreak through
mitigation strategies, such as social distancing2, increased hygiene, the vaccination of employees and their
families, alternative work arrangements, and similar approaches. An infectious disease or influenza may
not require a traditional continuity response, such as partial or full relocation of the organization’s
essential functions, although this response may be concurrently necessary due to other circumstances.
CONCEPT OF OPERATIONS
The City of SLO will monitor the severity of the pandemic and establish continuity activation triggers to
address the unique nature of the pandemic threat. The Pandemic Continuity Plan will be implemented as
needed to support the continued performance of essential functions. This plan is to be read as a
companion document to City of San Luis Obispo Local Emergency Operations Plan (EOP). It supplements
the EOP by addressing considerations and elements specific to pandemic events and emerging infectious
diseases.
The following discussions present the most likely impacts from a Pandemic event occurring in or
threatening the City of San Luis Obispo. These potential emergencies are discussed in detail below as a
basis for planning and response. This plan does not presume to predict the full range and depth of
consequences arising from a Pandemic event. It does, however, attempt to reflect the most accurate
estimate of the nature of emergencies resulting from a Pandemic impacting event occurring in, or
threatening the City of San Luis Obispo.
2 Social distancing measures are taken to restrict when and where people can gather to stop or slow the spread of infectious diseases. Social
distancing measures include limiting large groups of people coming together, closing buildings and canceling events.
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 7 of 28
Leadership - The strain on local government and its emergency response organization to
command and coordinate the response to an extreme Pandemic event could be immediate,
severe, and overwhelming. It is critical that the City provide strong and decisive leadership in
order to ensure the needs of the City residents and guests are being met. Mutual Aid assistance
from local, state, and federal agencies will probably not be needed in anything but the most
extreme events. If needed, the availability will be limited because of the far-reaching impacts of
a pandemic. Logistical support and/or mutual aid requests may have extended reflex arrival time
which should be considered in decision making.
Emergency Response - A Pandemic event may initiate or exacerbate emergencies over a
widespread area. Such an occurrence is reasonably anticipated to overwhelm emergency
response resources and necessitate a change to the traditional response protocol. Normal
response to reported emergencies may overload resources.
Shelter in Place/Isolation - The purpose of a shelter in place is to maintain the population in
isolation away from affected persons. It is a protective action taken to avoid or reduce the public's
exposure to an infectious disease. Managed care facilities with vulnerable populations should
activate their emergency exposure control plan. People can self-isolate or they can be ordered to
isolate by the County Health Officer.
School Disruptions - Public and private schools may choose or be directed to close as the
Pandemic threat increases. Communication and coordination between schools, the City of SLO
Liaison, County Health Agency Department Operations Center (CHADOC), County EOC and City of
SLO Liaison may be necessary. Additional consideration for school closure and the effects of City
employees with school age children should be anticipated. School disruptions and closures are
typically joint decisions between CHADOC and School Districts, though the CHADOC or Public
Health Director has the authority to close or modify school operations.
Emergency Services - Emergency medical services may become overwhelmed due to the number
of infected, and ill community members. Additional consideration, coordination and
communication will be necessary with local hospitals, medical clinics, assisted care facilities,
medical equipment suppliers, and ambulance provider(s).
Emergency Public Information - During a Pandemic event, the public will need basic emergency
public information. This information will be provided by the City of San Luis Obispo's Public
Information Officer3 via a wide range of both public notification systems and social media. A
staffed call center will be needed, which could be in conjunction with the County EOC and
CHADOC. Typically, communications are centralized and a CHADOC website or
https://www.prepareslo.org/en/index.aspx is used to centralize or disseminate information. The
County is also capable of alerting the public using Reverse 911 and the Wireless Emergency Alert
System (WEA).
3 Typically, assigned from the either the Police or Fire Departments.
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 8 of 28
PLAN OBJECTIVES
1. Provide for the safety of the public, agency employees, their families, and first responders at all
times. Monitor the health of employees to ensure they receive proper and appropriate care.
2. Ensure that emergency service delivery efforts, both law enforcement, fire and emergency
medical service, are uninterrupted.
3. Ensure continued public service and continuity of government capabilities to protect the citizens
and to fulfill the City’s mission including the provision of water and sewer services.
4. Identify which City services will be suspended, such as after-school recreation programs, fire
station tours, etc.
5. Explore the legal requirements for public access to meetings such as boards, commissions, and
council.
6. Institute preventive measures in all City workplaces, promoting proper hygiene to prevent the
further spread of the diseases.
7. Provide for timely and accurate release of incident information to the public, media, first
responders, agency administrators and cooperators by the EOC Public Information Office
through a wide range of mediums.
8. Ensure coordination with law enforcement to maintain the protection of the public and
maintain accountability in the event of shelter in place/isolation orders.
9. Ensure that the needs of medically dependent individuals and those with access and functional
needs provided information and assisted as needed/able.
10. Ensure close coordination and communication between Cal Poly, SLO County EOC, CHADOC, San
Luis Coastal Unified School District and the City of SLO.
11. Ensure the management actions and efforts will be focused on serving, safeguarding and
protecting the community of San Luis Obispo.
12. Maintain accurate financial documentation which may be necessary for cost reimbursement.
CONTINUITY PLANNING
All City of SLO personnel are to be informed regarding protective actions and/or modifications related to
this plan. Messaging and risk communications during an emerging infectious disease or pandemic will be
conducted by the City Manager or his/her designee. Guidance and instructions on established infection
control measures such as social distancing, personnel protective equipment and telework polices are
provided by the City Manager or his/her designee to assist in limiting the spread of the virus at the primary
and alternate worksite.
The plan emphasizes disease prevention; workforce protection is critical. Treatment options may be
uncertain and may not be available. The actions outlined in this plan are intended to minimize the
possibility of illness for City employees.
All City employees are Disaster Service Workers4 who may be assigned non-traditional responsibilities. All
the City employees must understand their potential role as a disaster service worker. When engaged as a
disaster service worker, city employees performing duties are considered to be acting within the scope of
disaster service duties while assisting any part of the organization or performing any act contributing to
the protection of life or property or mitigating the effects of the emergency. This means that the duties
assigned to City employees may be different than their traditional duties.
4 California Government Code Section 3100-3109
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 9 of 28
The City must plan to be self-sufficient. Limited availability of mutual aid resources and disruption of the
supply chain will require that the City be prepared to operate independently for long periods of time.
Stores of food, fuel, and PPE will be required to sustain independent operation. If supplies have not been
acquired prior to an event, the City must purchase supplies as early as possible as early information of a
pandemic becomes available.
The plan requires action before the event. Parts of the plan depend upon action taken prior to an event.
For instance, the use of full personal protective equipment (PPE) during an event depends on acquiring
sufficient supplies of PPE beforehand. Pre-event actions are identified in low and medium impact level
planning for each function. All supervisors are responsible to ensure pre-event actions are completed for
each essential function in the City.
Within the workplace, social distancing measures could take the form of: modifying the frequency and
type of face-to-face employee encounters (e.g., placing moratoriums on hand-shaking, substituting
teleconferences for face-to-face meetings, staggering breaks, posting infection control guidelines);
establishing flexible work hours or worksite, (e.g., telecommuting); promoting social distancing between
employees and customers to maintain three-feet spatial separation between individuals; and
implementing strategies that request and enable employees with an infectious disease such as influenza
to stay home at the first sign of symptoms.
City Department Heads are encouraged to communicate protective actions with their employees,
particularly any who are in higher risk positions and provide them with necessary personal protective
equipment. Employees, whose primary and vital function is to conduct in-person transactions with the
public, should be provided training and supplies to maximize their safety. This would include employees
at customer service and payment positions. Closing other offices to routine public interaction should be
considered to minimize risk while providing a safe alternative method to conducting the business of the
City. This may include the use of electronic or written business transactions that may otherwise be
conducted in person. The workspaces and hygiene supplies/procedures for employees who must interact
with the public should be addressed before the start of each business day. Supplies and procedures should
be consistent with the recommended guidelines provided by Public Health Officials. Unnecessarily
overplaying a threat can have significantly negative impacts on public mental health and therefore should
be avoided. Guidance to these employees
Frequent, daily communication is important to keep employees informed about developments in the
organization’s response, impacts on the workforce, and to reassure employees that the organization is
continuing to provide essential functions. City leadership and pandemic response teams should include
deliberate methods to measure, monitor, and adjust actions to changing conditions and improved
protection strategies such as:
1. Implement a formal worker and workplace protection strategy of cleanliness5.
2. Track and implement changes in approved or recommended protection measures.
3. Pre-position material and protective equipment onsite.
4. Ensure essential personnel are aware of safety measure at the primary worksite.
5. Ensure personnel have access to information/systems to work remotely when appropriate.
5 Such as requiring surfaces be wiped down after every meeting, lunch hour, staying home when sick, etc.., maintaining a visible log of these
activities, and assigning responsibilities to area staff to coordinate completion these activities.
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 10 of 28
6. Coordinate with local public health and emergency response points of contact to ensure open,
adequate communications.
The plan is scalable as actions outlined in this plan are based on the impact to the City; the greater the
impact, the greater the level of action that will take place.
The plan is flexible as an infectious disease event is dynamic and unpredictable. Although the actions
outlined in this plan are based upon specific impact levels, the plan is meant to be flexible. Some actions
may need to be taken earlier than planned, and some actions may not be taken at all. In addition, other
actions not specifically outlined in this plan may need to be taken as the need arises.
Department-specific risk assessments that identify actual control designations for all personnel and/or
positions will be conducted initially and periodically thereafter for each department by the department
head in coordination with the City Manager’s message. These assessments should be kept as part of each
departments action plan documentation.
Departments are encouraged to add their specific plan(s) and procedure(s) of their selected mitigation,
prevention, protection, or control measures, to include those necessary during a pandemic.
Lastly, the plan recognizes that our actions are interdependent with the actions of other agencies such as
County EOC, Local EMSA, SLO County Health Dept. and CHADOC. City of San Luis Obispo will cooperate
with and assist other agencies whenever possible to best serve the public interest.
PANDEMIC PLANNING ASSUMPTIONS
National Assumptions
1. Susceptibility to the pandemic virus will be universal.
2. Efficient and sustained person-to-person transmission signals an imminent pandemic.
3. The clinical disease attack rate will likely be 35 percent or higher in the overall population during
the pandemic. Illness rates will likely be highest among school-aged children and the elderly
(about 40 percent) and decline with age. Among working adults, an average of 20 percent will
become ill during a community outbreak.
4. Some persons will become infected but not develop clinically significant symptoms.
Asymptomatic or minimally symptomatic individuals can transmit infection and develop immunity
to subsequent infection.
5. While the number of patients seeking medical care cannot be predicted with certainty, in previous
pandemic about half of those who become ill sought care. With the availability of effective
antiviral drugs for treatment, this proportion may be higher in the next pandemic.
6. Rates of serious illness, hospitalization, and deaths will depend on the virulence of the pandemic
virus and differ by an order of magnitude between more and less severe scenarios. Risk groups
for severe and fatal infection cannot be predicted with certainty but are likely to include infants,
the elderly, pregnant women, and persons with chronic or immunosuppressive medical
conditions.
7. Rates of absenteeism will depend on the severity of the pandemic. In a severe pandemic,
absenteeism attributable to illness, the need to care for ill family members and fear of infection
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 11 of 28
may reach 40 percent during the peak weeks of a community outbreak, with lower rates of
absenteeism during the weeks before and after the peak. Certain public health measures (closing
organizations, quarantining household contacts of infected individuals, and school closures) are
likely to increase rates of absenteeism.
8. Individual and social impacts will have a significant impact on absenteeism. Proactive, frequent
and credible information sharing, and dialogue may help control absenteeism related to excessive
and unnecessary fear.
9. The typical incubation period (interval between infection and onset of symptoms) for influenza is
approximately two days, to as long as 14.
10. Persons who become ill may shed virus and can transmit infection before the onset of symptoms.
Viral shedding and the risk of transmission will be greatest during the first two days of illness.
Children usually shed the greatest amount of virus and therefore are likely to post the greatest
risk for transmission.
11. On average, infected persons will transmit infection to approximately two other people.
12. A pandemic outbreak in any given community will last about six to eight weeks or more for each
wave of the pandemic.
13. Multiple waves (periods during which community outbreaks occur across the country) of illness
could occur with each wave lasting two-three months. Historically, the largest waves have
occurred in the fall and winter, but the seasonality of a pandemic cannot be predicted with
certainty.
Organizational Assumptions
1. Organizational communication on proper hygiene which greatly reduces the spread of disease.
2. Demand for Fire Department response will increase during the illness. This plan assumes an
increase in emergency medical service calls during peak impacts of the disease cycle based on the
predicted rates of infection.
3. Medical supplies such as Personal Protective Equipment (PPE) that are needed to respond to an
infectious event may be in short supply. These include masks, goggles, gowns and personal
decontamination fluids/wipes. The City may experience disruption of other support
infrastructure and services during this event.
4. The City will be provided with guidance and/or direction by Local, State or Federal, governments
regarding current pandemic status in our area.
5. The City will have actionable plans and procedures to assist in the ability to remain operational
during a pandemic. Plans and procedures may include social distancing protocols, personal
protection equipment (PPE), and temporary suspension of some non-essential activities such as
training, meetings and community events.
6. Hygiene protocols may include maintaining a three-foot bubble between people, no handshaking,
posters reminding people to properly wash their hands and readily available liquid hand sanitizers.
7. The City of SLO has a viable Agency-wide continuity capability.
8. The City of SLO will review its continuity communications programs to ensure they are fully
capable of supporting pandemic and other related emergencies, and consider supporting social
distancing operations, including telework and other virtual office options.
9. The City of SLO controlled buildings will be accessible, but right of entry may be limited.
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 12 of 28
10. During plan implementation, the City of SLO may make alternate facilities available for staff to
implement social distancing protocols.
11. Essential functions, operations, and support requirements will continue to be people dependent.
However, human interactions may be remote or virtual, resulting in the employment of
appropriate teleworking and other approved social distancing protocols. Utilities may implement
its own or other operational plans in response to specific localized pandemics to continue to
provide its essential functions.
12. Travel restrictions, such as limitations on mass transit, implemented at the Local, State, and
Federal levels may affect the ability of some staff to report to work. Transit may implement its
own or other operational plans to adjust to specific localized pandemics.
13. Additional funding will be budgeted for the acquisition of additional equipment required for a
possible surge in teleworking capabilities.
PREVENTION STRATEGIES
Prevention is the key to reducing the impact of this disease on the City’s ability to perform its mission. It
is also important in protecting our employees and family. The following prevention strategies are to be
implemented:
1. Training for all employees
a. Use of Protective Masks, when trained and instructed
b. Hygiene Techniques to Prevent Spread
i. Hand washing is the single most important action to prevent transmission of
infectious disease. All personnel should practice good hygiene by regularly
washing their hands.
ii. Always wash hands with soap and water or waterless instant hand antiseptic for
a minimum of 20 to 30 seconds every time:
1. After any patient contact (in addition to wearing gloves)
2. Before cooking or handling food, eating and drinking
3. After using the restroom
4. After any contact with apparatus and equipment, and when entering
station offices and quarters
c. Coughing and sneezing
i. All employees will cough or sneeze into their shirt sleeve or wear a simple
procedure mask (dust mask).
ii. Any sick employees with symptoms indicative of flu (fever, headache, muscle
aches, respiratory symptoms, sore throat) need to be sent home immediately.
Exposing fellow workers and patients puts our workforce and vulnerable patients
at risk.
d. Decontamination of Equipment, Workstations, and areas of public contact.
2. Infected Patient Contact Training for Fire Department Emergency Response employees
a. Gloves, gowns and eye protection will be worn for all patient contacts.
b. Properly placed N95 masks or oxygen mask will be worn on patients with a fever and
cough or possible infectious illness.
c. Place masks on patient with symptoms of contagious disease
d. Other treatment and/or contagion-control measure as determined by Public Health
and/or Local Emergency Medical Services Agency (LEMSA)
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 13 of 28
e. Limit the number of rescuers in contact with an infectious patient or possibly infectious
patient.
i. One rescuer with full PPE within three feet of the patient when doing an
assessment (gloves, N95 mask, gown, and eye protection).
ii. If additional rescuers are needed within the three-foot “bubble,” full PPE is
required.
f. Medical Equipment Decontamination and Replacement
g. Contaminated waste will be disposed of properly. Decontaminate eye protection with
germicidal wipes.
3. Public Safety Dispatch Training and Protocol: Dispatch will inquire and relay to emergency
responding units, when possible, if the reporting party indicated the patient may be symptomatic
or if the location (e.g. home, care facility, dorm room) previously had someone present who was
symptomatic.
WORK PRACTICES AND PROCEDURES
All Executive Managers shall ensure that their Departments are following preventive actions.
1. Staffing Adjustments
a. The Fire Chief and Chief of Police will ensure that minimum staffing levels of emergency
response personnel are met. Call back, alternative staffing patterns and Mutual Aid may
be utilized.
b. Department Heads will ensure that staff positions are adequately staffed to meet the
department missions. Call back, telecommunicating and setting work priorities may be
utilized.
c. If staffing shortages exist, priority duty positions will be identified, and personnel moved
to fill them.
2. Essential Operational Programs and Functions
a. Dispatch Center – Access limited to personnel assigned to the Dispatch Center and
designated Fire and Police employees. Communications between Dispatch Center
personnel and field-assigned Fire and Police employees should be conducted via phone,
not face-to-face. The small officers’ work area, kitchen, and restrooms at the Dispatch
Center will not be used by field-assigned personnel during implementation of this plan.
b. Fire Stations – When identified by the Chief or Deputy Chief, Fire Stations will be closed
to the general public. Outreach programs will be cancelled. Families will not be allowed
to visit.
c. City Hall and City Support Facilities – When identified by the City Manager, the public
access will be restricted to specific areas.
d. The Corporation Yard, Water Treatment, and Wastewater Treatment access will be closed
to the general public and personnel will follow operational plans for assignments to
maintain operational programs and functions.
e. Utilities will continue to evaluate, maintain adaptable scheduling, and inform employees
of possible schedule and procedural changes to ensure continuity of operations at these
critical facilities.
Sharing of Information
1. Daily conference or webinar meetings with Department Heads, Executive Manager’s, and the City
Manager as required by current situation.
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 14 of 28
2. Obtain updated information from Local and State Agencies.
3. Fire Chief or Acting Chief attends meetings/conference calls with SLO County Health Dept. and /
or CHADOC.
4. Email information to all staff as appropriate.
5. Provide updates to Council.
6. Coordinate with Mayor and Council to ensure all social media posts support this plan and
reference credible, factual information.
7. All information shall come from the PIO, Emergency Services Director (City Manager) or designee.
Providing Supplies of Protective Equipment
1. Supplies will be provided by the Fire Department.
2. The Fire Department will seek to maintain no less than a 50% reserve of all virus-related personal
protective equipment.
3. Orders will be placed in a timely manner to ensure product turn-around times.
Items 100% Inventory 50% Inventory
N95 Masks 1,000 500
Simple Mask 500 250
Tyvek Suits/Gowns 100 50
Gloves 10 cases 5 cases
Goggles/Glasses 100 50
Employee Illness and Exposure
1. If an employee becomes ill at work, they should be encouraged to seek medical care and, when
possible, reassign to an isolated work area. Personal leave credits will be used. Backfill or
coverage, if required, should be obtained through the regularly established methods.
2. If an employee feels they were exposed at work, the regular occupational exposure documents
will be completed.
3. Family and Medical Leave Act (FMLA) policies should be adhered to.
ELEMENTS OF A VIABLE PANDEMIC CONTINUITY CAPABILITY
Essential Functions
Given the expected duration and potential multiple waves of pandemic outbreaks, organizations must
review the process involved in carrying out essential functions and services in order to develop plans
that mitigate the effects of the pandemic while simultaneously allowing the continuation of operations
which support essential functions. The City has identified essential functions and services needed to
sustain its mission and operations during a pandemic. The City Essential Functions are:
1. Dispatch – Emergency communications
2. Police – Law enforcement and public safety
3. Fire – Emergency fire and rescue services
4. Utilities – Water and Wastewater Services
5. Administration – Information Technologies, Telephones, Radios, Dispatch
6. Finance – Payroll Processing, Emergency Payments, Requisitions, Contracts
7. Administration – Leadership, Public Information, Inter/Intra Agency Coordination.
8. City Attorney – Legal Affairs, Public Orders, Public Records request delay
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 15 of 28
9. Public Works – Vehicle and equipment maintenance
10. Maintenance Services – Custodial Staff responsible for sanitizing facilities
11. TBD by Pandemic Coordinator (City Manager)
Orders of Succession and Delegation of Authority
The City has identified orders of succession that are at least three deep per position while considering
dispersing successors to various geographically separated locations, as appropriate. If it is necessary for
a person to succeed due to a pandemic emergency, this document will serve as a delegation of authority
to the successor. The City Orders of Succession are:
Policy Group Emergency Services Director
1. Mayor 1. City Manager
2. Vice Mayor 2. Assistant City Manager
3. City Council 3. Deputy City Manager
Fire Police
1. Fire Chief 1. Chief of Police
2. Deputy Fire Chief 2. Police Captain
3. Battalion Chief 3. Police Lieutenant
Public Works Utilities
1. Public Works Director 1. Utilities Director
2. Deputy Director/City Engineer 2. Deputy Director - Water
3. Deputy Director 3. Deputy Director - Wastewater
Parks & Recreation Human Resources
1. Parks & Recreation Director 1. Human Resource Director
2. Recreation Manager 2. Human Resource Manager
3. Recreation Supervisor 3. Human Resource Analyst
Finance Information Systems
1. Finance Director 1. Information Systems Manager
2. Budget/Controller Manager 2. Network Service Supervisor
3. Senior Accounting Technician 3. IT System Engineer
City Attorney
1. City Attorney
2. Assistant City Attorney
3. Contract Assistant City Attorney
Continuity Communications
According to the National Strategy Implementation Guidance, workplace risk can be minimized through
implementation of systems and technologies that facilitate communication without person-to-person
contact. The City has identified communication systems needed to perform essential functions. The City
Continuity Communications plan for a pandemic is as follows:
1. Land line phone (voice/fax) system
2. Internet access, E-mail, Web-Conferencing and City website
3. Two-way radios (public safety)
4. Satellite phones
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 16 of 28
5. Amateur radios
6. Cell phones
7. Wireless Emergency Alert (WEA)
8. Reverse 911
9. Emergency Alert System (EAS)
10. Alerts on radio stations KCBX/KVEC
Critical information systems used to accomplish mission essential functions during normal operations at
the primary location must be accessible at the continuity facility. In addition, City personnel should make
sure that critical data is stored in such a way that it can be backed up regularly. Each department will
coordinate with the IT Department on the specific technical support needed during COOP activation.
Essential Records Management
The City shall identify, protect, and ensure the ready availability of electronic and hardcopy documents,
references, records, and information systems needed to support essential functions during a pandemic
outbreak. The City has an essential records plan for identified systems, databases, and files that are
needed to ensure essential functions remain operational. This may become financially critical to the City
if/when official emergency declarations follow a pandemic outbreak. The City’s ability to apply for
reimbursement relies on early planning and implementation of records management for all increased
costs (personnel, contracts, and commodities) related to pandemic operations.
Human Resources
Although a pandemic outbreak may not directly affect the physical infrastructure of an organization, a
pandemic will ultimately threaten all operations by its impact on an organization’s human resources. The
health threat to personnel is the primary threat to maintaining essential functions and services during a
pandemic outbreak. The City will establish plans to protect the entire employee population and their
families, should a pandemic outbreak occur. This may include logistiscal support and housing for essential
employees and their families in order to maintain critical services.
All City employees are Disaster Service Workers when conditions warrant and appropriate actions have
been taken by the Counth Health Director, Emergency Services Director and/or the City Council.
Avoidable confusion and consternation can be significantly reduced when leadership provides accurate,
timely, and detailed instructions to employees about their required roles and responsibilities during a
pandemic
Delegation of Control and Direction
Delegation is the process of transferring operational control of one or more essential functions to a pre -
determined responsible party or parties. Pandemic outbreaks will occur at different times, have variable
durations, and may differ in the severity; therefore, full or partial delegation of essential functions may
be necessary to continue essential functions and services. The City will establish plans and procedures for
delegation, which identify how it will transfer operations, if a pandemic renders leadership and essential
staff incapable or unavailable.
Proclamation of Emergency
The City Manager is authorized to Proclaim a Local Emergency. The proclamation must be ratified by the
City Council within 7 days and reviewed every 60 days until the emergency is over. The City may request
for a Cal OES Director’s Concurrence, Governor’s Proclamation of a State of Emergency, Executive Order,
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 17 of 28
California Disaster Assistance Act (CDAA) funding, and/or a Presidential Declaration of an Emergency or
Major Disaster. If the County Proclaims a Local Emergency, the City may be included in that proclamation.
SLO County Office of Emergency Services (OES)
The SLO County Office of Emergency Services (OES) coordinates all requests for assistance from San Luis
Obispo County (beyond mutual aid agreements established for fire, law, medical, or public works
resources). To request assistance from San Luis Obispo County OES, contact the Duty Officer at +1 (805)
781-1144.
Reconstitution
Reconstitution is the process whereby an organization has regained the capability and physical resources
necessary to return to normal (pre-disaster) operations. The objective during reconstitution is to
effectively manage, control, and, with safety in mind, expedite the return to normal operations. The City
has developed reconstitution plans and procedures, in conjunction with local public health authorities, to
ensure facilities/buildings are safe to return. The organization’s reconstitution plan should consider the
possibility that not all employees may be able to return to work at the time of reconstitution.
PANDEMIC RESPONSE
Initiating Event
The declaration of a Pandemic by County Public Health Officer is the initiating event that alerts the public
and the City of San Luis Obispo. The focal point for reporting initial declaration of a pandemic is the City
of San Luis Obispo’s Emergency Communication Center.
Pandemic Plan Activation
It is the policy of the City of San Luis Obispo that a pandemic, as referenced in this Plan, and in the
judgment of the City Manager, Fire Chief or Police Chief, or their designee, warrants activation of this
plan.
If a pandemic is confirmed and is brought to the attention of the City of San Luis Obispo Emergency
Communications Center, contact with the Emergency Operations Center Director (or authorized
alternate) should be attempted. If contact by phone is possible, the Emergency Operations Center
Director or alternate would be advised of the situation (including initial confirmed cases) by the City of
San Luis Obispo Emergency Communications Center.
If contact with the Emergency Operations Center Director or any authorized alternate cannot be made,
the Deputy Fire Chief, on-duty Battalion Fire Chief or highest-ranking Police Officer may recommend Plan
activation.
Emergency Operations Center Locations
The following are the EOC locations for an emergency event. (Note: These locations may be adjusted or
changed depending on the specific circumstances of event).
Primary: Secondary:
San Luis Obispo City Fire Ludwick Community Center
2160 Santa Barbara Ave. 864 Santa Rosa Street
San Luis Obispo, CA 93401 San Luis Obispo, CA 93401
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 18 of 28
Pandemic Coordinator and Pandemic Response Team
The Pandemic Coordinator will oversee a Pandemic Response Team (PRT) to anticipate the impacts of a
pandemic on the City and to assist with developing strategies to manage the effects of an influenza or
viral outbreak. The City Manager has been designated as the agency Pandemic Coordinator who will work
with a team of advisors from the City department head team or their designee.
Each department head or designee will participate on the Pandemic Response Team to support the
Pandemic Coordinator. The City is comprised of the following departments:
1. Administration/IT 2. City Attorney 3. Human Resources
4. Community Development 5. Public Works 6. Utilities
7. Finance 9. Police 10. Fire
Risk Communications
The City will develop a pandemic risk communications procedure for communicating with all internal and
external stakeholders. This includes the use of existing notification rosters with names and telephone
numbers for personnel both working on site and those forced into emergency relocation. These rosters
will be maintained and updated by the City Administration staff (PIO) and located on the database.
Hardcopies are to be maintained at the City EOC.
City Overview Planning Sheet
The City will undertake actions at each impact level. These impact levels are designed to provide guidance
for action timelines. Specific action timelines may be adjusted at the discretion of the City Manager and
may vary by Department.
1. Low Impact (Pre-event)
a. Deliver infectious disease training
b. Determine and obtain critical resource stockpiles
c. Develop scalable response plans
d. Post handwashing signs and other information and City facilities
2. Medium Impact
a. Publish disease-specific treatment protocols for employees
b. Cross-train personnel in critical functions
c. Validate continuity plans
3. High Impact
a. Implement enhanced exposure protection
b. Reallocate personnel to support emergency response operations
c. Distribute critical resource inventories
4. Severe Impact
a. Implement strict exposure restrictions
b. Restrict public access
c. Execute scalable response plans
Pandemic Plan Activation
1. Operational Area Conference Call as necessary
a. SLO City EOC Director or Designee
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 19 of 28
b. SLO City Fire & Police Chief
c. SLO County OES Director or Duty Officer
d. SLO County Medical/Health Officer or Designee
e. Cal Poly EOC Director or Designee
f. CAL FIRE Chief or Duty Chief
g. San Luis Coastal School District Director or Designee
2. Objectives to be discussed during the conference call:
a. Attain situational awareness on pandemic and declaration of emergency.
b. Identify incident-specific concerns, actions already taken and recommended courses of
action.
c. Determine implementation of all or part of the COOP.
d. PIO implement crisis communications plan with Pandemic information from CHADOC,
JIC, and/or CDC.
e. Notify Department Heads & Elected Officials by SLO City EOC Director or Designee.
f. SLO City EOC Director or Designee determines and communicates activation of EOC to
appropriate level:
i. Department Heads or assignee report to EOC as required
ii. Section Coordinators or assignee report to EOC as required
iii. Elected Officials report to EOC as required
iv. Recall Safety Employees to duty as required
v. Notify Cal Poly, Co. OES and CAL FIRE EOC is activated
This tables outline the plan of action the City will take to minimize the effects of an infectious disease
incident. Specific actions are outlined on individual Areas and Support Function. Actions are correlated
with the potential “Operational Impact Level” of an event. The “Trigger Guidelines” are meant to provide
guidance for action timelines. Specific “Action Items” may be adjusted at the discretion of the City
Manager (EOC Director) and may vary by Department.
Response Level &
Operational Impact
Trigger Point
Guidelines
Any or all trigger points
may initiate action
Action Items
● Pre-planning action
completed
□ Pre-planning action
incomplete
○ Imminent event prep
action
The risk for a
pandemic is greatly
increased but not
certain.
Level 1 Impact Level:
“Normal” Regular City
Operations
Daily operations, no
impact
● Program in effect -
monitoring developing
trends
● Obtain Critical resource
stockpiles
□ Deliver infectious
disease/ PPE training
□ Develop operational
plan
Spread of disease
between humans is
occurring in more than
one country of one
WHO region.
Level 2 Impact Level:
“Low” Pre-event Planning
New infectious disease
identified. Increasing
public awareness exists.
○ Initiate City Dept
awareness and ongoing
updates
□ Review current plan for
gaps
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 20 of 28
□ Train personnel in
critical functions
Community-level
outbreaks are in at
least one additional
country in a different
WHO region from
phase 5. A global
pandemic is under
way
Level 3 Impact Level:
“Medium” Specific Event
Planning
City Manager to identify
probable impact on
departments based on
communication from all
agencies
○ Supervisors finalize
event prep and identified
needs
○ Pre-event directives
issued from City Manager
○ Verify critical resource
inventories ○ Publish
disease-specific treatment
protocols
○ Prepare for protocol
changes instituted by SLO
Co. Health Dept and/or
EMSA
The global pandemic
has been transmitted
to SLO County and is
occurring and is
localized.
Level 4 Impact Level:
“High” Event Response
FD identifies increased
call volume. Disease
spread in the public is
increased significantly.
Public health notification
of incidence of infection
with high mortality or
hospitalization. Public
Safety personnel
symptomatic. Human
Resources identify
increasing or unusual
absentee rates.
Operations staffing is
impacted.
○ Review and change
specific treatment
protocols determined by
SLO Co Health Dept or
EMSA.
○ Implement enhanced
exposure protection
○ Reallocate personnel to
support essential
operations
○ Distribute critical
resource inventories
○ Restrict public access
Localized pandemic is
severally impacting
population and city
operations.
Level 5 Impact Level:
“Severe” Active Pandemic,
High Lethality
City unable to maintain
normal staffing.
Departments unable to
meet increased requests
for service
○ Evaluate staffing
distribution matrix and/or
reduction of service
○ Implement strict
exposure restrictions
EMERGENCY OPERATIONS CENTER DUTIES
EOC Director
1. Coordination and Response
a. Activate EOC / begin Incident Action Plan development
b. Review and set objectives
c. Direct EOC team
d. Set times utilizing Planning-P form
e. Monitor and assess situation
f. Continue coordination with Co. OES, CHADOC, Cal Poly and CAL FIRE
g. Coordinate public information
h. Order logistical supplies to support operations, EOC and field personnel
i. Request for Mutual Aid of non-FD/LE resources through County OES EOC
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 21 of 28
j. Determine need for Local Emergency Proclamation
Elected Officials
1. Determine Local Emergency Proclamation
a. Follow same procedures as other emergencies
b. Guide policy decisions specific isolation and exposure reduction that may be useful
i. To set curfews by resolution
ii. Acquisition of resources for public protection as recommended by Emergency
Operations Director
*See SLO County Emergency Proclamation and Disaster Declarations guidance
EOC Public Information Officer
1. Communications
a. Avoid conflicting information, all public information should be provided by the
Emergency Operations Center City of San Luis Obispo Public Information Officer and
typically redirected to County of SLO website such as
https://www.prepareslo.org/en/index.aspx
b. Staff phone assistance centers to share critical and accurate information from a single
point of contact with public
c. Message to coincide with County Health/CHADOC
d. Messaging mediums may include:
i. Sheriff Reverse 911 https://slosheriff.onthealert.com/
ii. Wireless Emergency Alerting (WEA)
iii. Emergency Alert System (EAS)
iv. Social Media
v. AM/FM Radio Stations
vi. Local network television
EOC Liaison
1. EOC Liaison to coordinate as necessary with allied agencies representatives
a. SLO County EOC
b. CHADOC/EMSA
c. Hospitals & Ombudsman
d. Voluntary Organization Active in Disaster (VOAD)
e. San Luis Coastal School District
f. Cal Poly
g. SLO Downtown Association & Chamber of Commerce
EOC Operations
1. Support Field Operations
a. Communicate with field resources as to:
i. Establishing medical isolation areas with CHADOC
ii. Supporting CHADOC/Hospital needs (temporary field units)
iii. Logistical support needs
iv. Specialized decontamination equipment
EOC Planning
1. Establish Planning Coordinator Position
a. Assist in Incident Action Plan development
b. Review and set objectives
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 22 of 28
c. Monitor and assess situation
d. Direct EOC team/ Coordinate Command Staff
e. Set meeting times utilizing Planning-P
f. Order logistical supplies to support Planning of EOC and field personnel
Pandemic Reduced or Cancelled
1. Operational Area Conference Call Activation
a. SLO City EOC Director or Designee
b. SLO City Fire & Police Chief
c. SLO County OES Director or Duty Officer
d. Cal Poly EOC Director or Designee
e. CAL FIRE Chief or Duty Officer
2. Actions to be taken
a. Department Heads & Elected Officials notified by SLO City EOC Director or Designee
b. Media release messaging in parallel with County EOC & CHADOC
c. As incident deescalates
i. Systematically release all city staff
ii. EOC Director or Designee directs closure of EOC operations
iii. Restock and prepare for future Pandemic
3. Conduct after action review (Per EOC Director)
RECOVERY
The City of San Luis Obispo has a Recovery Plan under development as part of the City of San Luis Obispo’s
Comprehensive Emergency Management Plan. The following points are a short overview of the recovery
phase.
DEMOBILIZATION
When response agencies are nearing completion of the last remaining life-safety Protective Action
Missions, and when the Emergency Services Director (San Luis Obispo City Manager) or the Deputy
Emergency Services Director determines that the disaster has entered into a recovery phase, the
command staff should develop a formal demobilization plan.
1. The City of San Luis Obispo Emergency Operations Center should be downgraded as an Emergency
Operations Center. The Emergency Operations Center will then become a Recovery Operations
Center (ROC).
2. It is desirable to attempt to restore departments to their normal working routine and
environment as soon as possible.
3. The Unified Command Staff, as well as other City of San Luis Obispo agencies, will be heavily
involved in short and long-term recovery operations.
COST RECOVERY
If State or Federal reimbursement is authorized for the emergency, accurate accounting and records of
effort must be maintained and collected. These reimbursable costs could include:
• Actual travel and per diem
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 23 of 28
• Supplies, materials, and equipment
• Repair, permanent restoration, and replacement costs for public facilities
• The cost of basic engineering services when necessary for construction projects
• Indirect and administrative costs (10% of total approved state share)
• Costs for work performed under interagency assistance agreements for which an eligible applicant
is legally obligated to pay
• The local cost share required under federal public assistance programs
FINAL REPORT AND ACTIVITY LOG
All department heads from the City of San Luis Obispo departments involved in the Pandemic event
response will be required to complete a narrative report and a master activity log 214. The narrative
report briefly describes the primary responsibility, the protective action missions performed and the total
staff hours of involvement by the agency during the emergency phase of the Pandemic event. The master
activity log documents names and times of agency personnel involved in a mission, equipment and
supplies used, and any contracts with a private vendor to support emergency operations. Most of this
information can be extrapolated from individual activity logs used by team leaders during the emergency
(ICS 214, Emergency Operations Center messages, Emergency Operations Center activity logs). A copy of
the narrative report and activity logs should be forwarded to City Hall as soon as possible and will be part
of the official record of the Pandemic event disaster.
CONCLUSION
Maintaining City of San Luis Obispo essential functions and services in the event of pandemic requires
additional considerations beyond traditional continuity planning. Unlike other hazards that necessitate
the relocation of staff performing essential functions to an alternate operating facility, a pandemic may
not directly affect the physical infrastructure of the organization. As such, a traditional “continuity
activation” may not be required during a pandemic outbreak. However, a pandemic outbreak threatens
an organization’s human resources by removing essential personnel from the workplace for extended
periods of time. Accordingly, the City continuity plan addresses the threat of a pandemic outbreak.
Continuity Plans for maintaining essential functions and services in a pandemic should include
implementing procedures such as social distancing, infection control, personal hygiene, and cross-training
(to ease personnel absenteeism in a critical skill set). Protecting the health and safety of key personnel,
ERG members, and other essential personnel must be the focused goal of the organization in order to
enable the organizations to continue to operate effectively and to perform essential functions and provide
essential services during a pandemic outbreak.
REVISION PAGE
This Section is for Plan Holders to record the posting of each Official Plan Revision made by the City of San
Luis Obispo. Please enter the revision number, the pages, the date the revision was posted, and the name
of the person posting the revision.
Revision # Revision Title Page Number
Revised Date Name
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 24 of 28
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 25 of 28
APPENDIX 1: WORLD HEALTH ORGANIZATION PHASES
The World Health Organizations (WHO) developed an alert system to help inform the world about the
seriousness of a pandemic. The alert system has six phases, with Phase 1 having the lowest risk of human
cases and Phase 6 posing the greatest risk of pandemic. Organizations are encouraged to monitor the
WHO phases and establish continuity “triggers” as deemed appropriate.
The phases are applicable globally and provide a framework to aid countries in pandemic preparedness
and response planning. The use of a six-phased approach has been retained. However, the pandemic
phases have been re-defined (Table 1). In addition, the time after the first pandemic wave has been
elaborated into post peak and post pandemic periods.
Table 1: World Health Organization Pandemic Influenza Phases
Phase 1 No animal influenza virus circulating among animals has been reported to
cause infection in humans. Preparedness Phase 2 An animal influenza virus circulating in domesticated or wild animals is known
to have caused infection in humans and is therefore considered a specific
potential pandemic threat.
Phase 3 An animal or human-animal influenza reassortant virus has caused sporadic
cases or small clusters of disease in people but has not resulted in human-to-
human transmission sufficient to sustain community-level outbreaks.
Phase 4 Human-to-human transmission (H2H) of an animal or human-animal
influenza reassortant virus able to sustain community-level outbreaks has
been verified. Response and Mitigation Phase 5 The same identified virus has caused sustained community level outbreaks in
two or more countries in one WHO region.
Phase 6 In addition to the criteria defined in Phase 5, the same virus has caused
sustained community level outbreaks in at least one other country in another
WHO region.
Post-Peak
Period
Levels of pandemic influenza in most countries with adequate surveillance
have dropped below peak levels. Recovery Possible
New Wave
Level of pandemic influenza activity in most countries with adequate
surveillance rising again.
Post-
Pandemic
Period
Levels of influenza activity have returned to the levels seen for seasonal
influenza in most countries with adequate surveillance.
The WHO phases of pandemic alert:
In the 2009 revision of the phase descriptions, WHO has retained the use of a six-phased approach for
easy incorporation of new recommendations and approaches into existing national preparedness and
response plans. The grouping and description of pandemic phases have been revised to make them easier
to understand, more precise, and based upon observable phenomena. Phases 1–3 correlate with
preparedness, including capacity development and response planning activities, while Phases 4–6 clearly
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 26 of 28
signal the need for response and mitigation efforts. Furthermore, periods after the first pandemic wave
are elaborated to facilitate post pandemic recovery activities.
In nature, influenza viruses circulate continuously among animals, especially birds. Even though such
viruses might theoretically develop into pandemic viruses, in Phase 1 no viruses circulating among animals
have been reported to cause infections in humans.
In Phase 2 an animal influenza virus circulating among domesticated or wild animals is known to have
caused infection in humans and is therefore considered a potential pandemic threat.
In Phase 3, an animal or human-animal influenza reassortant virus has caused sporadic cases or small
clusters of disease in people but has not resulted in human-to-human transmission sufficient to sustain
community-level outbreaks. Limited human-to-human transmission may occur under some
circumstances, for example, when there is close contact between an infected person and an unprotected
caregiver. However, limited transmission under such restricted circumstances does not indicate that the
virus has gained the level of transmissibility among humans necessary to cause a pandemic.
Phase 4 is characterized by verified human-to-human transmission of an animal or human-animal
influenza reassortant virus able to cause “community-level outbreaks.” The ability to cause sustained
disease outbreaks in a community marks a significant upwards shift in the risk for a pandemic. Any country
that suspects or has verified such an event should urgently consult with WHO so that the situation can be
jointly assessed, and a decision made by the affected country if implementation of a rapid pandemic
containment operation is warranted. Phase 4 indicates a significant increase in risk of a pandemic but
does not necessarily mean that a pandemic is a forgone conclusion.
Phase 5 is characterized by human-to-human spread of the virus into at least two countries in one WHO
region. While most countries will not be affected at this stage, the declaration of Phase 5 is a strong signal
that a pandemic is imminent and that the time to finalize the organization, communication, and
implementation of the planned mitigation measures is short.
Phase 6, the pandemic phase, is characterized by community level outbreaks in at least one other country
in a different WHO region in addition to the criteria defined in Phase 5. Designation of this phase will
indicate that a global pandemic is under way.
During the post-peak period, pandemic disease levels in most countries with adequate surveillance will
have dropped below peak observed levels. The post-peak period signifies that pandemic activity appears
to be decreasing; however, it is uncertain if additional waves will occur and countries will need to be
prepared for a second wave.
Previous pandemics have been characterized by waves of activity spread over months. Once the level of
disease activity drops, a critical communications task will be to balance this information with the
possibility of another wave. Pandemic waves can be separated by months and an immediate “at-ease”
signal may be premature.
In the post-pandemic period, influenza disease activity will have returned to levels normally seen for
seasonal influenza. It is expected that the pandemic virus will behave as a seasonal influenza A virus. At
this stage, it is important to maintain surveillance and update pandemic preparedness and response plans
accordingly. An intensive phase of recovery and evaluation may be required.
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 27 of 28
APPENDIX 2: WEBSITES FOR PLANNING AND PREPAREDNESS
1. http://www.opm.gov/pandemic/index.asp - Links to policies on leave, pay, hiring, alternative
work arrangements and other critical human capital issues in relation to pandemic influenza.
2. http://www.pandemicflu.gov - pandemic influenza related information (e.g., signs and
symptoms of influenza, modes of transmission, developing individual and family plans, etc.).
3. http://www.flu.gov/planning-preparedness/federal/index.html# Pandemic influenza related
information for Federal Government agencies to use for planning and preparedness. Links to
other federal government agencies.
Exhibit A
City of San Luis Obispo
Comprehensive Disaster Leadership Plan Pandemic Annex I
__________________________________________________________________________________
For Official Use Only Page 28 of 28
APPENDIX 3: LEGAL REFERENCE
1. Municipal Code 2.24.010 Officer Powers and Duties
a. The declared purposes of the ordinance codified in this chapter are to provide for the
preparation and carrying out of plans for the protection of persons and property within
this city in the event of an emergency; the direction of the emergency organization; and
the coordination of the emergency functions of this city with all other public agencies,
corporations, organizations and affected private persons.
2. CA Code of Regulations (Title 17: §2501 (a))
a. Disease Investigation: The local health officer has the duty to investigate diseases,
conditions or outbreaks.
3. CA Code of Regulations (Title 17: §2515, §2516, §2518, §2520)
a. Isolation, Strict Isolation, Modified Isolation, and Quarantine
4. CA Health and Safety Code (§101025-101030)
a. Enforcement: The health officer has the duty to enforce local ordinances concerning
public health and sanitary matters as well as state statutes, orders and regulations
related to public health including quarantine laws, and orders prescribed by CDPH
Exhibit A
EMERGENCY SERVICES DIRECTOR PROCLAMATION NO. 1 (2020 SERIES)
A PROCLAMATION OF THE EMERGENCY SERVICES DIRECTOR OF
THE CITY OF SAN LUIS OBISPO, CALIFORNIA, REGULATING
ALCOHOL SERVING BUSINESSES AND CONGREGATIONS OF
PERSONS ON THE SAINT PATRICK'S DAY HOLIDAY WITHIN THE
CITY OF SAN LUIS OBISPO RELATED TO THE PANDEMIC OF VIRUS
KNOWN AS COVID-19
WHEREAS, section 2.24.060 of the San Luis Obispo Municipal Code empowers the
Emergency Services Director, in the event of the proclamation of a "local emergency" as provided
in this subsection, the proclamation of a "state of emergency" by the Governor or the Director of
the California Emergency Management Agency, a "federal declaration of emergency" or the
existence of a "state of war emergency," to make and issue rules and regulations on matters
reasonably related to the protection of life and property as affected by such emergency; provided,
however, such rules and regulations must be confirmed at the earliest practicable time by the City
Council; and
WHEREAS, section 2.24.020 of the Municipal Code includes an epidemic as one of the
proper grounds for proclaiming a local emergency; and
WHEREAS, the President of the United States has declared a State of National
Emergency; the Governor of the State of California has proclaimed a State of Emergency for the
State of California and issued Executive Orders directing measures to mitigate the spread of cases
of COVID-19 within the State of California; the San Luis Obispo County Emergency Services
Director has proclaimed a local emergency; and the San Luis Obispo County Public Health
Director has declared a public health emergency related the spread of cases of COVID-19 within
the State of California; the Emergency Services Director will request that the City Council declare
a local emergency at its regularly scheduled meeting of March 17, 2020; and
WHEREAS, conditions of extreme peril to the safety of persons and property have arisen
within the City, caused by confirmed cases and the risk of spread of the pandemic of the virus
known as COVID -19 and the demands on public services to mitigate and respond to those risks,
as described in the President's Declaration of a National Emergency, the Governor's Proclamation
of a State of Emergency, the County Emergency Services Director's Proclamation of Local
Emergency and the County Public Health Director's Declaration of a Public Health Emergency,
and all recitals set forth therein, which are included as though fully set forth herein; and
WHEREAS, the conditions of extreme peril concerning the spread of COVID-19 warrant
and necessitate measures to ensure social distancing and deter large congregations of persons that
increase the risk of community spread of the COVID-19 virus; and
WHEREAS, Governor Newsom has directed that all jurisdictions should limit gatherings
to 250 people or less, and that bars, pubs, and wineries in the state should close, and the Centers
for Disease Control has advised against gatherings of more than fifty people in order to mitigate
against the spread of COVID-19 for the next eight weeks; and
P O 1 (2020 Series)
Exhibit B
ESD Proclamation No. 1 (2020 Series) Page 2
WHEREAS, the Saint Patrick's Day holiday typically draws large crowds to numerous
bars, pubs, nightclubs, and other alcohol serving establishments throughout the City and County,
encourages large concentrations and migrations of persons among alcohol serving businesses and
on the streets throughout the City, and results in widespread, often heavy, alcohol consumption
and associated adverse impacts on judgement and social behaviors detrimental to mitigating the
spread of COVID-19; and
WHEREAS, in many other locations that are currently suffering an epidemic, testing has
showed that the virus has the ability to spread fast and result in serious illness or death to vulnerable
populations, including the elderly and those with underlying health conditions and the City of San
Luis Obispo will be required to help enforce all restrictions imposed by the State of California and
by the County of San Luis Obispo acting as the health agency; and
WHEREAS, heightened levels of public health and safety planning and preparedness have
been necessitated in preparation for the emergence of confirmed cases of CO VID-19 and now that
cases have been confirmed in the County, immediate action must be taken to prevent the spread of
the virus and to limit high risk activities and gatherings in public serving spaces, requiring rapid
response not lending itself to otherwise applicable notice and approval time lines to mitigate against
the further spread of COVID-19 and its resulting public health and safety impacts; and
WHEREAS, in the absence of such actions, county wide health services may become
overwhelmed and unable to keep up with medical demand for care and availability of hospital or
care facility capacity and the health and safety of persons within the City will be endangered; and
WHEREAS, the County of San Luis Obispo Emergency Services Director has considered
the risk and has ordered the prohibition of sales of alcohol and on site consumption for the entire
County of San Luis Obispo for all on sale alcohol serving establishments from 17:00 hours on
Monday, March 16, 2020 until 12:00 hours on Wednesday, March 18, 2020.
NOW, THEREFORE, BE IT PROCLAIMED by the Emergency Services Director of
the City of San Luis Obispo that:
SECTION 1. Emergency measures are necessary to limit large scale social gatherings in
public serving spaces in order to advance social distancing and personal hygiene protocols
necessary to prevent or minimize the spread of COVID-19 and protect the public health and safety
of the citizens of san Luis Obispo.
SECTION 2. In order to deter and prevent large scale gatherings and alcohol consumption
related to the Saint Patrick's Day holiday that will impair judgement and adherence to necessary
social distancing and personal hygiene protocols, all on site alcohol serving establishments in
the City of San Luis Obispo are hereby prohibited from serving alcohol in the City from
17:00 hours (5 p.m.) on Monday March 16, 2020 until 12:00 hours (noon) on Wednesday,
March 18, 2020.
P O 1 (2020 Series)
Exhibit B
ESD Proclamation No. 1 (2020 Series) Page 3
SECTION 3. Effective immediately, all food and beverage establishments within the City
should implement social distancing protocols to ensure that customers of businesses open to the
public should maintain a six foot distance between parties and should otherwise adhere to direction
and guidelines from the County Public Health Director found at
hrlps://www.sl ocou nty.ca.gov/ e parlm e nts/lJ ea l!h-Age nc y/P L1blic-Health/Novel -or navirn s-
( OVTD-19).aspx to assist in limiting the spread of COVID-19 in order to reduce the length and
severity of public health and economic impacts.
SECTION 4. This Order is issued in accordance with, and incorporates by reference, the
March 4, 2020 Proclamation of a State of Emergency issued by Governor Gavin Newsom, the
March 13, 2020 Proclamation by the Director of Emergency Services Declaring the Existence of
a Local Emergency in the County, the March 13, 2020 Declaration of Local Health Emergency
Regarding Novel Coronavirus 2019 (COVID-19) issued by the Health Director.
SECTION 5. This Proclamation shall be presented to the City Council of the City of San
Luis Obispo for confirmation at its March 17, 2020 meeting, pursuant to San Luis Obispo
Municipal Code Section 2.24.060.
SECTION 6. This proclamation shall be enforceable and violations shall be subject to
penalties under Municipal Code Section 2.24.100 .
. '·fh ,ti'. /..... The foregoing Proclamation was approved this _I_~_ day of ___ fl~Y~Y_C_' _'_ i ___ 2020.
ATTEST:
Teresa Purrington
City Clerk
r stine Dietrick
ty Attorney
n , Emergency Services Director
p ---
Exhibit B
ESD Proclamation No. 1 (2020 Series) Page4
IN WITNESS WHEREOF, I have her~·¥fo set my J1and and affixed the official seal of the City
of San Luis Obispo, California, this l.k day of Li .(). k-r b, . 2020.
P O I (2020 Series)
Exhibit B
Exhibit C
Exhibit C
Exhibit C
Exhibit C