HomeMy WebLinkAbout5/14/2020 Item 2, Betz
REOCAgenda Correspondence
City of San Luis Obispo, Council Memorandum
Date:May 14, 2020
TO:Revenue Enhancement Oversight Commission
FROM: Ryan Betz, Assistant to the City Manager
VIA:Greg Hermann, Deputy City Manager
SUBJECT:Business Item #2–2020-21 SupplementBudgetAdditional Recommendationand
Revised Proposed Capital Projects
Additional Recommendation
On March 17, 2020, the City Council approved a resolution proclaiming a local emergency inthe
City of San Luis Obispo related to the COVID-19 pandemic. Part of that action authorized the
Emergency Services Director (City Manager) to take allactions necessaryto address the local
emergency, including the use of available, but not appropriated, funding from the General Fund.
Since that time, the City has takena number of actions to respond toboth the public health and
fiscal emergency facing our community as discussed at the previous REOCmeeting. Also
discussed at that meeting wastheforthcoming recommendation to not appropriate any available
fund balance in the Local RevenueMeasure topreserve the City’s ability tocontinue to provide
essential services to the community should there be additional, significant economic shocks to the
City.
th
On Tuesday, May 12, 2020, California State University Chancellor Timothy White announced
that the university system, including California Polytechnic State University (Cal Poly), is
planning to deliver most of its fall classes online to protect and limit the spreadof COVID-19.
Though it is unclear at this timehow many in-person classeswill be available in the falland the
number of students that will be returning to the area, the financial impacts to the City’s General
Fund revenue based on limited information is estimated to be 3Mfor the fall quarter alone.
Previous to the Chancellor’sannouncementthe assumptions used to forecast future revenues,
including the Local Revenue Measure,for the2020-21 Supplemental Budget was the return of Cal
Poly to in-person classes in the fall. Staff is working to revise the 2020-21 Supplement Budget to
adapt to this dynamic situation and is scheduled to present the item to the City Council on June 2,
2020.
As identified in the 2018-19 Comprehensive Annual Financial Report (CAFR), there is 1,556,047
available for future year appropriations in the Local Revenue Measure Fund.Due to theknown
and unknowneconomic impacts of COVID-19 pandemic, staff is recommending toadd the
following recommendation to Business Item #2:
Recommend to the City Council the authorization of the City Manager touse available, but
not yet appropriated, funding from the Local Revenue Measure to protect essential services
andfacilities under the Council-adopted prioritiesfor the use of the Local Revenue
Measureduring the City declared COVID-19 emergency.
May 14–REOC Agenda CorrespondencePage 2
Staff will provide regular updates to the Commission on any use of these funds including a meeting
with the Commission in advance of an anticipated October 2020 City Council to examine the full
impacts of COVID-19 on City finances.
Revised Proposed Capital Projects
Staff isalso recommending additionalrevisions to the projects proposed to be included in the
2020-21 Supplement Budget. These revisions are necessary based onthe continually evolving
financial impacts of COVID-19and the implications that has on theCity’s ability to move forward
with capital projects. The revised charts are below with proposed revisions highlighted in yellow.
REVISED: Proposed Local Revenue Measure Funded Capital Projects for Deferral (pg. 5of
Business Item #2)
Remaining
ProjectBudget
Parks Maintenance56,437
Parks Play Surfacing30,000
Parks Water Stations and Supply Lines40,000
Sinsheimer Irrigation & Drainage 570,000
Laguna Lake Dredging and Sediment Management 488,897
Bob Jones Calle Joaquin to Oceanaire216,000
Fleet Replacement655,000
Open Space Acquisition206,812
Emerson Park Fitness Equipment100,000
Meadow Park Par Course20,000
Vista Lago Mini Park Playground40,000
Downtown Renewal (Broad Street)138,950
Meadow Park Pathways Maintenance123,550
Traffic Safety Implementation100,000
Meadow Park Irrigation 90,000
New streetlights 75,000
2015 Traffic Safety Report Improvements 30,000
ADA Transition Plan Implementation19,663
Elsfor Park Fence 15,000
Police Evidence Storage Building5,000
Public Safety Facility Maintenance(1,120)
Total$3,020,310
May 14–REOC Agenda CorrespondencePage 3
REVISED: Proposed Supplemental/New Project Funding (pg. 6of Business Item #2)
ProjectBudgetDescription
Supplemental –Storm Drain 250,000Project will replace of storm drain
Improvements on Bullock Lane infrastructure on Bullock Lanewhich is at
risk of failure and collapse.
Supplemental -Swim Center Bath 60,000Project will complete roof repairs due to
House Roof more extensive damage and costs.
Supplemental –Public Safety’s Tait 300,000Additional funding to support radio system
Radio SystemUpgradeupgrades used by first responders.
New Project -Downtown Cleaning 150,000Increases downtown cleanliness to support
Equipmentdowntown vitality.
New Project -Pedestrian Safety 30,000Project to upgrade apedestrian crossing
Improvements on Monterey at Buena near Apple Farmis a safety issue and is
Vistarequired by litigation.
New Project -Replace City Hall Main 30,000Project will replace an existing electrical
Electrical Breakerdisconnect that no longer functions.
New Project -Pedestrian Crosswalk 50,000Project will replace failed hardware with a
Beacon on Ramonanew system that is easier to maintain, more
functional and will improve safety.
New Project –Bicycle and Pedestrian 140,000These projects will integrate pedestrian &
Quick Build Projectsbicycle improvementsduring
neighborhood street paving.
New Project –Vehicle Lift for Fleet 78,000Project will replace the failed in-ground
Services vehicle lifts used to maintain the City fleet
vehicles and address safety issues.
Supplemental -Neighborhood Traffic 75,000Supports construction of a traffic circle
Improvements improvements on Buchon to reduce vehicle
speeds and enhance neighborhood safety
Supplemental -Street Reconstruction 137,000Supports ADA improvements and
and Resurfacing pavement reconstruction on Nipomo Street
from Buchon to Leff.
Street Reconstruction and Resurfacing (522,048)Project to support construction of the
Orcutt/Tank Farm Roundabout. This
reducing in LRM funding will be
backfilled with SB1 Gas Tax funding.
New Project -Orcutt/Tank Farm 1,072,048Additional funding to support construction
Roundabout Construction of the Orcutt/Tank Farm Roundabout.
Total$1,850,000
May 14–REOC Agenda CorrespondencePage 4
REVISED:FY 2020-21 Funding Summary (pg. 7 of Business Item #2)
Actual Remaining
Assessment CategoryAdopted BudgetCostBudget
Proceed: Construct in FY2020-2112,528,8564,025,5798,503,278
Proceed: Continue Planning/Design Only1,897,767348,2111,549,555
Hold: Shovel Ready for Future 829,756323,532506,224
Funding/Stimulus -Do Not Defund
Proceed Total$10,559,057
Defer: No Further Action this Fiscal Year -3,695,293674,9833,020,310
Defund
Completed: No Further Action this Fiscal 3,316,3163,116,478199,837
Year -Defund
Defund Total3,220,147
Additional Project Funding(1,850,000)
Total Capital Budget Reductions$1,370,147
May 14–REOC Agenda CorrespondencePage 5
Revised Attachment 1: Proposed FY 2020-21 Local Revenue Measure Capital Projects
Proceed: Construct in FY 2020-21
Sum of Sum of Cost Sum of
Current Including Available
Row LabelsBudget CostCommitmentsBalance
$
Proceed: Construct in FY2020-2112,528,856 $4,025,579 $ 8,503,278
Street Reconstruction and Resurfacing -Roadway $
Sealing 20204,081,211 $2,819,014 $ 1,262,198
IT Replacements -Annual Asset Maintenance $
Account843,323 $54,144 $ 789,179
$
911 Phone System20,000 $ 20,000
$
Public Safety MDC and In-Car Video Replacement580,000$ 580,000
$
Radio Handhelds & Mobiles143,123 $ 143,123
$
VMware Infrastructure Upgrade100,200 $ 100,200
$
$ (54,144)
(blank)- $54,144
Community Safety Emergency Response $
Communication Equipment840,420 $126,326 $ 714,094
$
KVEC Tower250,000 $0 $ 250,000
$
South Hills Radio Site590,420 $126,326 $ 464,094
$
Marsh at Santa Rosa Replacement 2016 (90480)725,089 $77,258 $ 647,831
Playground Equipment Replacement -Annual Asset $
Maintenance Account617,315 $67,315 $ 550,000
$
Islay Hill Park Playground617,315 $67,315 $ 550,000
Orcutt Tank Farm Roundabout -Supplemental $
Funding550,000 $ 550,000
$
Orcutt Tank Farm Roundabout522,048 $ 522,048
$
Storm Drains Annual Asset Maintenance Account557,367$85,808$ 471,559
$
Bullock Lane307,367 $85,808 $ 221,559
Bullock Lane CMP Replacement -Supplemental $
Funding250,000 $0 $ 250,000
Major Facilities Maintenance -Annual Asset $
Maintenance Account447,000 $48,945 $ 398,055
$
Swim Center Bath House Ceiling30,000 $ 30,000
$
Swim Center Shower System Repair71,000 $ 71,000
$
City Hall Fire Department Connection58,000 $ 58,000
$
Fire Station #1 -HVAC140,000 $ 140,000
$
Swim Center Bath House Roof70,000 $ 70,000
May 14–REOC Agenda CorrespondencePage 6
$
Accelerated Funding -Fleet Services Vehicle Lift78,000 $ 78,000
$
$ (48,945)
(blank)- $48,945
$
Urban Forest -Annual Asset Maintenance Account350,797$21,814$ 328,983
$
Fleet Replacements -Annual Asset Maintenance445,000 $127,358 $ 317,642
$
Police SNAP SUV Hybrid55,000 $ 55,000
$
Police Patrol Hybrid SUV (2 Vehicles Total)130,000 $ 130,000
$
Police Patrol Hybrid SUV (4 Vehicles Total)260,000 $ 260,000
$ (127,358)
(blank)$127,358
Bicycle Facility Improvements -Annual Asset $
Maintenance Account264,408 $27,733 $ 236,675
$
Radio Handhelds (91583)203,000 $0 $ 203,000
$
New Project -Downtown Cleaning Equipment150,000 $ 150,000
$
Traffic Safety Implementation164,467 $18,379 $ 146,088
$
New Project -Bike/Ped Quick Build Projects140,000 $ 140,000
Street Reconstruction and Resurfacing -Supplemental $
Funding137,000 $0 $ 137,000
$
Railroad Safety Trail Taft to Pepper -2018 (91375)230,261 $114,154 $ 116,107
$
Open Space -Annual Asset Maintenance Account188,254 $97,019 $ 91,235
Pedestrian and Bicycle Pathway -Annual Asset $
Maintenance Account79,000 $0 $ 79,000
Swim Center Bath House Roof (91656) -$
Supplemental Funding60,000 $ 60,000
$
Transportation Safety and Operations55,000 $0 $ 55,000
$
Active Transportation Plan140,000 $86,414 $ 53,586
$
Traffic Signs and Striping Maintenance52,066 $1,098 $ 50,968
New Project -Pedestrian Crosswalk Beacon on $
Ramona50,000 $ 50,000
$
PS Battery Backup (91692)42,706 $0 $ 42,706
$
Pedestrian Crossing Improvements40,000 $0 $ 40,000
$
Broad Street Corridor Access Improvements35,000 $ 35,000
City/County Library HVAC Replacement 2017 $
(91570)31,300 $164 $ 31,136
New Project -Pedestrian Safety Improvements on $
Monterey at Buena Vista30,000 $ 30,000
$
New Project -Replace City Hall Breaker30,000 $ 30,000
May 14–REOC Agenda CorrespondencePage 7
$
Parks & Recreation HVAC 2017 (91572)47,279 $17,806 $ 29,473
$
Multisite Energy Management (91574)32,600 $11,590 $ 21,010
Laguna Lake Golf Course -Annual Asset Maintenance $
Account30,000$10,000$ 20,000
Parks Major Maintenance -Annual Asset Maintenance $
Account20,000 $ 20,000
$
Parks Play Surfacing20,000 $ 20,000
Parking Lot Maintenance -Annual Asset Maintenance $
Account20,000 $0 $ 20,000
$
Fire Station 3 Sewer Lateral Replacement (91687)18,000 $0 $ 18,000
$
Enhanced Open Space (91505)28,970 $15,073 $ 13,898
$
Patrol SUV (91699)51,000$41,704$ 9,296
$
Patrol Sedan (91697)51,000 $41,704 $ 9,296
$
Patrol Sedan (91698)51,000 $41,704 $ 9,296
$
Pest Control (91578)17,500 $9,810 $ 7,690
$
Fire Station Rollup Door (91581)9,500 $3,610 $ 5,890
$
Swim Center Bath House Roof (91656)8,500 $3,800 $ 4,700
Fire Station 1 HVAC (91647) -Design Phase $
Carryover21,800 $20,735 $ 1,065
$
Swim Center Filter Control (91575)10,478 $9,703 $ 775
$
$ (16,205)
Traffic Ops Improvements (90884)9,196 $25,401
$
Proceed: Continue Planning/Design Only1,897,767 $348,211 $ 1,549,555
Tait Radio System Bknd Up (91691) -Supplemental $
Funding300,000 $0 $ 300,000
Major Facilities Maintenance -Annual Asset $
Maintenance Account279,500 $0 $ 279,500
$
Energy Management System (EMS)100,000 $ 100,000
$
Fire Station #1 Administration Bldg Roof81,500 $ 81,500
$
Fire Station #3 -Roof50,000 $ 50,000
$
Hydration Stations3,000 $ 3,000
$
Swim Center Olympic Pool Thermal Blankets30,000 $ 30,000
$
Swim Center Therapy Pool Boiler15,000 $ 15,000
$
(blank)- $0 $ -
Mission Plaza Restroom Replacements and $
Enhancements300,000 $52,000 $ 248,000
May 14–REOC Agenda CorrespondencePage 8
IT Replacements -Annual Asset Maintenance $
Account135,664 $ 135,664
$
ECC Equipment Replacement35,000 $ 35,000
$
Network Security Upgrade100,664$ 100,664
$
Facility Parking Lot Maintenance (91310)120,000 $0 $ 120,000
$
Tait Radio System Bknd Up (91691)100,000 $0 $ 100,000
$
Swim Center Co-generation Plant (91653)85,000 $5,000 $ 80,000
$
Street Lights -Annual Asset Maintenance Account142,500 $79,846 $ 62,654
Facility Maintenace -Annual Asset Maintenance $
Account63,168 $3,498 $ 59,670
$
HVAC and Sewer Lateral Replacements63,168$3,498$ 59,670
Parks Major Maintenance -Annual Asset Maintenance $
Account50,000 $ 50,000
$
Cheng Park Revitalization50,000 $ 50,000
$
ECC Equipment Replacement (91690)35,000 $295 $ 34,705
$
2015 Traffic Safety Report Improvements (91607)30,000 $ 30,000
$
Jack House Repairs (91685)16,500 $0 $ 16,500
$
South Street Median Landscaping15,000 $0 $ 15,000
$
Pismo/Johnson/SL Creek Bank Stabilization10,000 $0 $ 10,000
$
Broad and Leff Culvert Repair (91156)10,000 $2,387 $ 7,613
$
Corp Yard Fuel Island Siding (91632)14,750 $14,500 $ 250
$
Police Station Replacement190,685 $190,685 $ -
City Parking Lot Maintenance (91642)$0 $ -
Hold: Shovel Ready for Future Funding/Stimulus -Do $
Not Defund829,756 $323,532 $ 506,224
$
Sidewalk Annual Asset Maintenance Account358,268 $191,227 $ 167,040
$
Neighborhood Traffic Improvements166,819 $72,636 $ 94,183
$
Air Compressor Replacement -Fire Station 180,000 $0 $ 80,000
Neighborhood Traffic Improvements -Supplemental $
Funding75,000 $ 75,000
$
Storm Drains Annual Asset Maintenance Account75,000 $ 75,000
$
Trash Capture Devices75,000 $ 75,000
$
Parks Hydrate Station (91681)15,000 $0 $ 15,000
May 14–REOC Agenda CorrespondencePage 9
$
Anholm Neighborhood Greenway Plan -Phase 1B & 259,669 $59,669 $ -
$
Grand Total15,256,379 $4,697,322$ 10,559,057