HomeMy WebLinkAboutItem 08 - FY 2020 Edward Byrne Memorial Justice Grant Application
Department Name: Police
Cost Center: 8001
For Agenda of: September 15, 2020
Placement: Consent
Estimated Time: N/A
FROM: Deanna Cantrell, Chief of Police
Prepared By: Melissa Ellsworth, Senior Administrative Analyst
SUBJECT: FY 2020 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
APPLICATION
RECOMMENDATION
1. Authorize staff to submit an application for the 2020 Edward Byrne Memorial Justice
Assistance Grant in the amount of $11,761.
2. If the grant is awarded, authorize the City Manager to execute necessary grant documents and
direct the appropriation of monies into the accounts required to administer the grant.
DISCUSSION
The U.S. Department of Justice Edward Byrne Memorial Justice Assistance Grant (JAG)
Program is the primary provider of federal criminal justice funding to the State and local
jurisdictions. JAG funds may be used to fund technical assistance, training, personnel,
equipment, supplies, contractual support, and criminal justice information systems.
The JAG Program is a non-competitive formula grant and the funding allocation is based on the
population and crime rate of the local jurisdiction. The amount available to the City of San Luis
Obispo for 2020 is $11,761. JAG Program funds must be used to supplement existing local funds
for program activities and cannot replace or supplant funds that have been appropriated for the
same purpose.
The grant application was due on August 19, 2020. Due to timing constraints, staff has already
submitted the grant application; however, if Council requests that the application be retracted
staff will contact the granting agency.
Proposed Use of Grant Funds
The San Luis Obispo Police Department is requesting grant funds to purchase items for facility
repair and office and training equipment.
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Policy Context
The recommended actions are consistent with the City of San Luis Obispo’s Financial Management
Manual, Section 740 - Grant Management Policy. The policy states that Council will approve all
grant applications in excess of $5,000 and delegates receipt and contract execution to the City
Manager.
Public Engagement
This item is on the agenda for the September 15, 2020 City Council meeting and will follow all
required postings and notifications. The public may have an opportunity to comment on this item at
or before the meeting.
CONCURRENCES
The Director of the Finance and Information Technology Department concurs with the staff
recommendation.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this report
because the action does not constitute a “Project” under CEQA Guidelines Section 15378.
FISCAL IMPACT
Budgeted: No Budget Year: 2020-21
Funding Identified: Partial
Fiscal Analysis:
Funding Sources Current FY
Cost
Annualized
On-going Cost
Total Project
Cost
General Fund (estimated from
Police budget FY 20-21)
$1,000
State
Federal (JAG Grant award) $11,761
Other:
Total $12,761
City matching funds are not required for this grant. The City may draw down any or all JAG funds
after acceptance of the award. To do so, a trust fund must be established in order to maintain the
funds separate from the General Fund.
Some funding from the Police Department’s budget (as shown in the chart above) will be needed
to help bridge the gap between project costs and the grant award.
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ALTERNATIVES
1.Modify the staff recommendation. Council may direct staff to apply for the JAG funds for a
different purpose, as long as the use is consistent with the purpose areas described in this report.
2.Do not submit a grant application. Council may direct staff to not submit a grant application.
The alternative is not recommended. The JAG Program is non-competitive and the funds have
already been allocated to our City upon application, as long as the use is consistent with the
purpose areas described in this report.
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