HomeMy WebLinkAboutItem 15 - 2020-21 Capital Improvement Plan Key Project UpdateItem 15
�t�x ofi
Council- d. Report
ti
ttjs o
Department Name:
Cost Center:
For Agenda of:
Placement:
Estimated Time:
FROM: Matt Horn, Director of Public Works
Prepared By: Brian Nelson, Supervising Civil Engineer
Public Works
5006
October 6, 2020
Business
45 Minutes
SUBJECT: 2020-21 CAPITAL IMPROVEMENT PLAN - KEY PROJECT UPDATE
RECOMMENDATION
Receive and file a status report on key projects within the City's currently adopted Capital
Improvement Plan.
DISCUSSION
Background
In "normal" economic times, the City presents budget information to Council quarterly as well as
updates and adjustments to the Capital Improvement Plan (CIP) about every six months, as
follows:
1. Two Year Financial Plan. The City's two-year financial plan creates the baseline budget for
programs and projects. For budgeting and funding purposes, this includes the majority of the
City's planned Capital Improvement Plan projects for the time period, as well as projections
about future projects in out years three through five.
2. Updates are provided quarterly and adjustments to the Financial Plan occur at about
six-month increments.
a. First quarter reporting providing a status update on revenues and expenditures.
b. Mid -Year (1st fiscal year): This work occurs six months after the two-year financial
plan is approved and typically used to provide status updates on revenues and
expenditures.
c. Third quarter report providing a status update on revenues and expenditures.
d. Budget Supplement: This work occurs 12 months after the two-year financial plan is
approved and typically is used to make small corrections to budgets based upon revenue
and expenditure information and appropriate the next fiscal year funding for both
Operating and Capital Improvement Plan budgets.
e. First quarter report (2°d fiscal year) providing a status update on revenue and
expenditures.
f. Mid -Year (2nd fiscal year): This work occurs 18 months after the two-year financial
plan is approved and typically used to provide status updates on revenues and
expenditures.
g. Third quarter report providing a status update on revenue and expenditures.
Item 15
Capital Budget Process and Delivery Process
The process the City uses to define, review, select and fund CIP Projects is robust and always
demands tradeoffs. The Council defines policy objectives that are informed by Community and
Advisory Body input. Staff define project scope and estimate budget informed by Major City
Goals, General Plan, Specific Plans, Private Development project needs, Maintenance and
Service Program Input, and Best Management Practices for Asset Management. These projects
are grouped together and presented to the Revenue Enhancement Oversight Committee, Planning
Commission, and Council for review and approval.
Once the CIP is approved, project management and design oversight responsibilities are assigned
to either the CIP Engineering Program, Utilities Engineering and Project Management Staff,
Transportation Planning and Engineering, or one of the City's maintenance programs including
Fleet Maintenance Services, Facilities Maintenance Services, and Parks Maintenance Program.
Once the projects' scope, schedule, and budget have been defined and the construction
documents have been prepared, the project will be presented to the City Manager or Council for
review and approval prior to advertisement for construction bids. The lowest cost responsive bid
submitted by a responsible contractor is selected for contract award consideration by either the
City Manager or Council. If the contract is awarded, the construction management and
inspection duties is typically overseen by either the City's CIP Engineering Program or Utilities
Engineering and Project Management staff.
After the project work is completed, the day to day oversight of the work is then assigned to the
appropriate maintenance program and the improvements are available for community use and
benefit.
Capital Budget for 2020-21
The most recent two-year Financial Plan, the 2019-21 Financial Plan, was adopted in June 2019.
Since that time, the Capital Budget has required larger budget and scope adjustments than
typical for multiple reasons including dramatic cost of construction escalation, the economic
impacts related to COVID-19 , prioritization of funds to respond to the Fiscal Health
Contingency Plan and reduction in expenditures to address the City's reduced revenues
associated with the impacts of COVID-19.
This revised CIP was completed in time to be paired up with the 2020-21 Budget Supplement,
requiring the City to focus on one single goal (Meta Goal) of Economic Recovery and
Resiliency. With the adoption of the 2020-21 Budget Supplement Council had to balance
community needs and address emergent issues by:
• Deferring 45 Capital Improvement Plan projects including Laguna Lake Dredging,
Farmers Market Safety Bollards, and various Fleet Replacements. See attachment A for
listing of deferred projects by fund.
• Providing funding for newly identified community priorities focused on the META
Goal particularly economic recovery. Projects included installation of Downtown
parklets, installation of banner arms and signage, enhanced Downtown Cleaning, multi -
space on -street parking pay stations, and funding for quick build active transportation
improvements. See attachment B for listing of newly funded projects.
Item 15
• Continuing to advance projects to further address infrastructure to support housing,
transportation, and sustainability. Pedestrian Safety Improvements were prioritized, and
installation of the Orcutt Road at Tank Farm Roundabout was fully funded that both
addresses housing development and improves safety and traffic congestion.
Project Status Review
With the 2020-21 Budget Supplement, the City continues to advance 243 CIP Projects with an
estimated value of $207.8M. While this valuation is greatly increased by two of the largest
valued CIP Projects in the City's history at the Water Resource Recovery Facility and Water
Treatment Plant, the 2020-21 Budget Supplement CIP continues the City's investment into
community infrastructure and services.
100
90
80
70
60
50
40
30
20
10
0
Number of Projects by Fund
eQi \�-6*1 yyatie< �,ae� 'C\F Qa���a� ��sn Sgti
O
40%
35%
30%
25%
20%
15%
10%
5%
0%
Percentage of Total Projects by Fund
,,-0 \�.da1 '1ya"olle
The City continues to focus funding and staff resources on Capital Improvement Plan projects.
Many are funded by the General Fund, but most are funded by grants, impact fee funds and
service fees for water and sewer.
$160,000,000
5140,000,000
$120,000,000
$100,000,000
$80,000,000
$60,000,000
$40,000,000
$20,o0o,000
$
Budget Amount by Fund
to e� 11401 �Q,ts I'll.111\51 aiYj�g t`ensc 5�1
11a\ P
GaQ
70%
60%
50%
40%
30%
z0%
10%
0%
Percentage of Total Budget by Fund
1010 11a1e1
1VO j\F 111\ \�y Qa1kog �([�111� Sey
1,aP
Item 15
Attachment C includes a presentation that staff will provide to Council as a focused update on
the following 2020-21 CIP projects:
1_ Acti-ve Transportation Program and Bike
Share Request for Proposals
2_ Railroad Safety Trail - Taft to Pepper
3_ Urcutt Tank Farm Roundabout
4_ Broad Corridor Pedestrian Hybrid
Beacon
5_ Pedestrian Crossing Improvements
6_ Anholm Greenway
7_ Prado Road Bridge
8_ Prado Interchange
9_ Roadway Sealing
10_ Bridge Deck Seahng
11 _ Marsh Street Bridge Replacement
12_ North Broad Street Neighborhood Park
13_ Cheng Park Revitalization
14_ Islay Hills Playground
15_ South Hills Radio Site Upgrades
16_ Fire Station ? ` KEC Tower
17_ Information Technology Projects
Overview
18_ Transit Yard Solar and Parking
Study
19_ Energy Efficiency Lighting Retrofits
20_ Water Resource Recm-ery Facility
Upgrade
21 _ Water Treatment Plant Energy
Efficiency Project
22_ Upcoming Projects Overview
Private Development Projects
City Public Works inspection staff oversee private development projects throughout the City to
ensure compliance with the approved Public Improvement Plans (PIPS) and conditions of
approval, City Engineering Standards, and Encroachment Permit requirements including traffic
control and safety within the public Right of Way. Each public and private project must have an
approved encroachment permit for work to begin. Schedules for private work are determined by
the developer and generally correlate to the extent of work required; project inspections for work
impacting existing or new public facilities are routinely coordinated with City inspection staff.
Currently, there are 373 active encroachment permits for work with the City, covering the
following permitted work classifications:
• Capital Improvement Projects (Public Projects)
• Easements
• Minor Encroachments
• Parking Meter Bags'
• Public Art
• Right of Way
• Sidewalk Cafe
• Utility Company (So. Cal Gas, PG&E, etc.)
• Subdivision Work
1 The management of temporary parking stalls that are reserved for construction vehicles or activities and is
managed by Public Works Parking Services Division.
Item 15
Subdivision Work constitutes are large share of private work and subsequent staff time to
monitor the work. The presentation will provide a brief status update on some of the larger
development work, including:
1. Avila Ranch
2. San Luis Ranch
3. Righetti Ranch
4. Westcreek
Potential Funding to Address Unmet Community Priorities and Infrastructure Needs
There is significant and consistent focus and effort made by staff daily to maintain and enhance
the City's infrastructure. Adopted Council goals and policies guide the prioritization of this
work. Many projects are years in the making - from identification of need to development of
complex engineered plans to actual construction.
Given the age of our City, the bold strategies of the 2020-21 META goal focused on achieving
economic recovery, affordable housing, fiscal sustainability and responsibility, sustainable
transportation, climate action and downtown vitality and climate sustainability will continue to
require dedicated staff resources and funding to achieve meaningful progress. During COVID-
19 the financial gap between community priorities and available funding have grown. In
response to this and other current and future City needs, on July 215t Council placed Measure G-
20 San Luis Obispo's Community Services and Investment Measure on the November ballot.
Measure G-20 as proposed is a locally controlled extension of the existing sales tax and expected
generate approximately $21 million annual to support San Luis Obispo's community needs with
a specific focus on resources to maintain the quality of life and by maintaining and building
infrastructure.
Previous Council or Advisory Body Action
On June 4, 2019 Council adopted the 2019-21 Financial plan. On November 19, 2019 Council
received an update on the quarterly financial plan position. On June 2, 2020 Council adopted the
2020-21 Budget Supplement.
Policy Context
There is no policy requiring Council to be updated on the status of key projects although it is a
best practice.
Public Engagement
Public engagement was done during the initial identification of these projects and they were
included in previous financial plan public outreach. Individual projects within this update may
have received enhanced public outreach which is typically completed for parks projects or
roadway projects.
CONCURRENCE
The recommended actions are supported by the Administration, Community Development, Parks
and Recreation, Public Works and Utilities departments.
Item 15
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this
report, because the action does not constitute a "Project" under CEQA Guidelines Sec. 15378.
FISCAL IMPACT
Budgeted: Yes
Funding Identified: Yes
Budget Year: 2019-21
Funding Sources
Total BudgetTotal
Available
Budget
Spent
Remaining
Balance
Annual
Ongoing Cost
General Fund:
$0
Cost Recovery:
Total
Iso
There are no financial impacts associated with Council receiving this update. The City's capital
improvement budget is adopted with the Financial Plan and the funding appropriated
accordingly. Once appropriated, the funding remains in the project account until used or the City
Council takes action to defund the project.
Attachments:
a - Deferred Projects List from the 2020-21 Budget Supplement
b - New Project List from the 2020-21 Budget Supplement
c - COUNCIL READING FILE - Project Review Presentation
Capital 14umtlis
Listing of Deferred and Completed Projects for De -Appropriation (Non LRM)
2 Farmer's Market Bollards (91673) $ 917,000 $7,192 $ 909,808
3 Tait Radio System Bknd Up (91691) $ 300,000 $0 $ 300,000
4 Green Fleet Vehicle Charging Stations 2017 (91565) $ 105,000 $0 $ 105,000
5 Council Hearing Room Tenant Improvements $ 100,000 $0 $ 100,000
6 Major Facilities Maintenance - Annual Asset Maintenance Account $ 76,790 $ 76,790
7
Bob Jones Prefumo Creek (91374)
$
121,929
$47,049
$
74,880
8
Police Department & Fire Station 3 Painting (91646)
$
71,000
$0
$
71,000
9
Signs Management - Cartegraph (91588)
$
65,000
$0
$
65,000
10
Mission Plaza Enhancements - Hydration Stations
11
12
Hydration Station Installation
City to Sea Greenway (90495)
$
$
55,044
25,856
$21,697
$6,500
$
$
33,346
19,356
13
Corporation Yard Tenant Improvement (91643)
$
50,000
$31,797
$
18,204
14
15�
16
LOVR Spur of the Bob Jones Bike Path
.
Street Heavy Duty Dump Truck (91589)
$
$
-
38,936
$0
90
$702
$
$
-
04 ,035
38,234
17
Rosa Butron Adobe Painting 2017 (91571)
$
20,390
$6,278
$
14,112
18
IT Replacements - Annual Asset Maintenance Account
19
20
Network Switching Infrastructure Equipment
ECC Computer Equipment Replacement (91328)
$
$
90,000
34,276
$78,758
$25,682
$
$
11,242
8,593
21
Storage Capacity Repl (91587)
$
22,249
$14,927
$
7,321
22
El Capitan Pedestrian Bridge Replacement
$
17,645
$11,524
$
6,121
23
Maintenance Work-JOC (91446)
$
5,360
$0
$
5,360
24
Directional Signs 2016 (90740)
$
46,567
$42,821
$
3,746
25
Ambulance Van (91409)
$
2,760
$0
$
2,760
26
Police Patrol Utility Vehicle (91671)
$
52,300
$50,276
$
2,024
27
Fire Rescue UTV (91622)
$
10,458
$8,501
$
1,957
28
Police Interceptor SUV (91590)
$
2,300
$395
$
1,905
29
Portable Restroom Trailer (91703)
$
315
$0
$
315
30
Utility Crt with Dump Bed (91708)
$
1,200
$1,005
$
195
31
Facilities Master Plan (91502)
$
10,650
$10,500
$
150
Grand Total
$
2,682,174
$804,755
$1,877,419
129
Capital 14umt11s
Listing of Deferred and Completed Projects for De -Appropriation
2 Parks Major Maintenance - Annual Asset Maintenance Account $ 732,462 $34,904 $ 697,558
3 Carryover Funds $ 92,462 $31,141 $ 61,320
4 Parks Play Surfacing $ 30,000 $ 30,000
5 Water Stations and Supply Lines $ 40,000 $ 40,000
6 Sinsheimer Irrigation & Drainage (91658) $ 570,000 $0 $ 570,000
7 Coststo Date $ $3,763 $ (3,763)
8
Laguna Lake Dredging and Sediment Management Project Implementation
$
531,534
$42,637 $
488,897
9
Fleet Replacements -Annual Asset Maintenance
$
450,000
$
450,000
10
Police Patrol Truck
$
75,000
$
75,000
11
Streets Maintenance Medium Duty Truck with Hooklift Bed
$
135,000
$
135,000
12
Streets Maintenance Medium Duty Truck with Utility Bed and Crane
$
120,000
$
120,000
13
Stormwater Hydrocleaner
$
120,000
$
120,000
14
Bob Jones Calle Joaquin to Ocn (91694)
$
216,000
$0 $
216,000
15
Open Space Acquisition
$
772,094
$565,282 $
206,812
16
Body Slide In Patcher (91700)
$
205,000
$0 $
205,000
17
Playground Equipment Replacement- Annual Asset Maintenance Account
$
160,000
$0 $
160,000
18
Emerson Park Fitness Equipment
$
100,000
$
100,000
19
Meadow Park Par Course
$
20,000
$
20,000
20
Vista Lago Mini Park Playground
$
40,000
$
40,000
21
Downtown Renewal - Broad Street
$
138,950 $0 $ 138,950
22
23
Broad Street - West Side - Higuera to Marsh
Meadow Park Pathways Maintenance
$
$
138,950
137,090
$0 $
$13,540 $
138,950
123,550
24
Traffic Safety Implementation
$
100,000
$0 $
100,000
25
Meadow Park Irrigation (91680)
$
90,000
$0 $
90,000
26
Street Lights -Annual Asset Maintenance Account
$
75,000
$0 $
75,000
27
2015 Traffic Safety Report Improvements (91607)
$
30,000
$
30,000
28
Major Facilities Maintenance - Annual Asset Maintenance Account
$
19,663
$
19,663
29
30
ADA Transition Plan Implementation
Elsfor Park Fence (91678)
$
$
19,663
15,000
$
$0 $
19,663
15,000
31
Police Evidence Storage Bldg (91645)
$
5,000
$0 $
5,000
32
33
34
Police Department & Fire Station 3 Painting (91646)
D-
Jack House Facility Shell (91686)
$
$
17,500
57,500
$18,620 $
$15,000 $
(1,120)
42,500
35
City Hall Chiller Replacement 2017 (91568)
$
224,924
$202,884 $
22,040
36
Meadow Park Pedestrian Bridges Replacement Project
$
271,164
$249,646 $
21,518
37
Swim Center Re -plaster Therapy Pool (91657)
$
151,003
$132,176 $
18,827
38
Portable Restroom Trailer (91703)
$
15,874
$0 $
15,874
39
Mission Plaza Railing Upgrade 2019
$
35,000
$19,836 $
15,164
40
Fire EPCR Records Management (91367)
$
16,730
$1,796 $
14,934
41
EDC DataAire Replacement
$
157,280
$142,492 $
14,788
42
Police CAD Hardware (91401)
$
15,826
$4,595 $
11,232
43
PG&E Relocation for Meadow Park Pedestrian Bridge
$
66,000
$57,417 $
8,583
44
Major Facilities Maintenance - Annual Asset Maintenance Account
45
46
Swim Center Therapy Pool Chemical Pumps
ECC Blade Computers (91689)
$
$
8,000
4,317
$
$0 $
8,000
4,317
47
RRST Pepper to Train Station (91695)
$
30,000
$27,852 $
2,148
48
Emergency Repair -54Highland
$
15,519
$14,770 $
749
49
Fire Trainining Pickup (91598)
$
6,978
$6,606 $
372
50
Ped & Bike Path Maintenance - Annual Asset Maintenance Account
$
14,226
$14,033 $
193
51
Ambulance Van (91409)
$
128
$0 $
128
52
Utility Crt with Dump Bed (91707)
$
23,000
$22,934 $
66
53
Railroad District Boardwalk Replacement
$
1,214
$1,165 $
49
54
Utility Crt with Dump Bed (91708)
$
33,000
$33,029 $
(29)
55
Police Interceptor SUV (91590)
$
55,000
$56,615 $
(1,615)
Grand Total
$
7,011,609
$3,791,462 $
3,220,147
Table F8
136
Capital 14umt11s
Listing of Deferred and Completed Projects for De -Appropriation
Transportation Impact Fee Fund - CW
$
87,148
$65,773
$ 21,375
2018 Transportation Monitoring (91420)
$
70,878
$60,445
$ 10,433
WRRF Modeling (91745)
$
8,000
$393
$ 7,607
Traffic Volume Counts
$
8,270
$4,935
$ 3,335
Defer: No Futher Action this Fiscal Year - Defund
$
2,437,419
,•
Transportation Impact Fee Fund - AASP
$
45,000
$0
$ 45,000
Santa Fe at Tank Farm 2018 (91378)
$
45,000
$0
$ 45,000
Transportation Impact Fee Fund - CW
$
2,392,419
$4,549
$ 2,387,870
Prado Road Interchange
$
1,350,000
$4,549
$ 1,345,451
LOVR Spur of the Bob Jones Bike Path
$
550,000
$0
$ 550,000
Prado Road Bridge Widening
$
342,419
$0
$ 342,419
Penny Lane Bridge at Union Pacific Railroad
$
150,000
$0
$ 150,000
Grand Total
$
2,524,566
$ 70,322
$2,454,244
CW = Citywide Transportation Impact Fee Fund
AASP = Airport Area Specific Plan Transportation Impact Fee Fund
MASP = Margarita Area Specific Plan Transportation Impact Fee Fund
The FY2019-21 Financial Plan identified a few CIP projects to be funded through debt financing, backed by
the Citywide TIF program. Because the City ultimately did not choose to proceed with funding these
projects through debt financing, the following project funding allocations were never realized and are
therefore recommended for de -appropriation.
Prado Road Bridge Widening
CW TIF (Debt Financed)
Grand Total $ 6,360,000 $0 $ 6,360,000
CW = Citywide Transportation Impact Fee Fund
Remaining Balance by TIF Fund
The following table summarizes the starting balance, current CIP obligations per the FY2020-21
Supplemental Budget, current developer reimbursement obligations expected in FY2020-21, and the
remaining fund balance for the Citywide TIF and each subarea TIF. Note that this summary conservatively
assumes includes no new TIF revenues; thus, the remaining balance shown below is a conservative
projection.
155
Capital 14umt11s
Listing of Deferred and Completed Projects for De -Appropriation
2
Parking Acquisition & Lease
$
500,000
$7,000
$ 493,000
3
Parking Meter Upgrades to Credit Card/Mobile Pay
$
315,000
$0
$ 315,000
4
Parking Meter Replacements of Existing Credit Card Meters
$
200,000
$0
$ 200,000
5
Parking Small Capital Miscellaneous CIP Projects
$
100,000
$0
$ 100,000
6
Telemetry Communications Upgrades - Wayfinding
$
57,500
$0
$ 57,500
7
Managed Parking Expansion (meters, Residential Permit Districts, Mobile
$
50,000
$0
$ 50,000
8
9
10
Green Fleet Vehicle Charging Stations 2017 (91565)
Completed: N. FurtherAction this Fiscal Year - Defund
Marsh Parking Structure Maintenance (91605)
$
$
$
150,000
879,507
575,000
$107,248
$24,615
$1,040
$ 42,752
$ 854,892
$ 573,960
11
Vehicle License Plate Recognition (91382)
$
145,000
$268
$ 144,732
12
Marsh Street Garage Improvements 2016 (91381)
$
73,271
$0
$ 73,271
13
Parking Structure Assessment (91380)
$
76,667
$16,432
$ 60,235
14
IT Replacements - Annual Asset Maintenance Account
15
16
17
18
Actual Costs to Date
Firewall Replacement
Virtual Private Network Replace
Network Switching Infrastructure Equipment
$
$
$
$
-
5,033
3,420
1,116
$6,875
$ (6,875)
$ 5,033
$ 3,420
$ 1,116
Grand Total
$
2,252,007
$138,863
$ 2,113,144
139
Capital J tlis
Listing of Deferred and Completed Projects for De -Appropriation
Bus Shelter Replacement (91253) - Partial
2 Closeout $ 101,621 $0 $101,621
IT Replacements - Annual Asset Maintenance
3 Account
4 Costs to Date
$
- $1,964 $
(1,964)
5 Firewall Replacement
$
1,438 $
1,438
6 Virtual Private Network Replace
$
977 $
977
7 Network Switching Infrastructure Equipment $
Grand Total $
601 $ 601
104,637 $1,964 $102,673
IE,W
Capital 14umtlis
Listing of Deferred and Completed Projects for De -Appropriation
2 Reservoir No 2 Replacement $ 949,558 $0 $ 949,558
3 Buchon / Santa Rosa Intersection Improvements $ 150,000 $0 $ 150,000
4 Wate r Uti I ity Tre nch Re pai r (91147) $ 100,000 $0 $ 100,000
5 Mid-Higuera
7 Water Distribution System Improvements (90227) _
8 WTP Water Meter Replacement (91734)
Street Reconstruction and Resurfacing- Roadway Sealing
131,880 -$302 $ 132,182
$ 70,000 $22,454 $ 47,546
9 2020 $ 58,500 $46, 598 $ 11,902
10 Water Dist. Pickup No. 0621 Replacement $ 35,000 $27,458 $ 7,542
11 IT Replacements - Annual Asset Maintenance Account
12 Costs to Date
13 Firewall Replacement
14 Virtual Private Network Replace
15 Network Switching Infrastructure Equipment
16 Compact Pickup (91603)
17 Compact Pickup (91604)
Grand Total
- $16,207 $ (16,207)
11,864 $ 11,864
$
8,063
$
8,063
$
3,090
$
3,090
$
7,226
$2,156 $
5,070
$
44,000
$43,129 $
871
$
3,372,009
$1,935,529 $1,436,480
146
Capital 14 t1is
Listing of Deferred and Completed Projects for De -Appropriation
2
Osos/Leff/Santa Barbara - 2017 (91438)
$
1,260,480
$978,829
$281,651
3
Sewer Lift Station Repairs - Laguna Lake (91628)
$
245,000
$77,608
$167,392
4
Sewer Lining Project 2016 (91421)
$
584,882
$486,719
$ 98,163
5
PSPS Emergency Power
$
200,000
$117,493
$ 82,507
6
Foothill Pipe Burst (91640)
$
303,600
$252,248
$ 51,352
7
Walnut, Morro, Albert, Mill, Santa Rosa CIP (91641)
$
245,457
$198,739
$ 46,718
8
Stafford, Taft, Kentucky Sewer Line Replacement (91265)
$
1,243,457
$1,203,885
$ 39,571
9
WRRF Auto Transfer Switch (91725)
$
32,470
$17,671
$ 14,799
10
WRRF Drain Gates (91727)
$
30,000
$18,588
$ 11,412
11
IT Replacements - Annual Asset Maintenance Account
12 Costs to Date
13 Firewall Replacement
14 Virtual Private Network Replace
15 Network Switching Infrastructure Equipment
Grand Total
- $16,697 $ (16,697)
12,223 $ 12,223
$ 8,307 $ 8,307
$ 5,129 $ 5,129
$ 5,333,245 $4,530,718 $802,527
150
Capital J tjls
GENERAL FUND
Staff have identified additional funding for projects necessary to complete within the next fiscal year. A
portion of the defunded project budgets are recommended to be transferred to those projects.
Each subsection is organized by fund and identifies new or existing projects recommended for funding. A
brief description of the Purpose and Need is provided.
Fund Summary Table and New/Supplemental Project Funding
General Funds include Capital Outlay Fund, Fleet Replacement Fund, Information Technology Fund, and
the Major Facility Replacement Fund.
Table F-4
1 Proceed: Construct in FY2020-21
2 Proceed: Continue Planning/Design Only
$ 5,269,516 $2,969,852 $2,299,664
$ 1,229,965 $341,141 $ 888,824
3 Hold: Shovel Ready for Future Funding/Stimulus -Do Not Defund $ 916,663 $354,632 $ 562,030
4 Proceed Total $3,750,518
5 Defer: No Futher Action this Fiscal Year - Defund $ 1,887,619 $114,235 $1,773,384
6 Completed: No Further Action this Fiscal Year- Defund $ 794,555 $690,520 $ 104,035
7 Defund Total $1,877,419
8 New and Supplemental Project Funding' $ (596,000)
9 Total Reductions $1,281,419
1See next table for New and Supplemental Funding for FY20/21
The following table shows new and supplemental project funding requests for FY20/21.
Table F-5
Capital Outlay Fund
New Project - Banner Arms, Bench Arm Rests, Signs
Downtown Renewal -Supplemental funding for Curbside Parklets
Anholm Neighborhood Greenway Plan - Phase 1B & 2- Supplemental
Project provides banner arms,
banners, arm rests and signs in the
$ 96,000 downtown - Downtown Vitality
Project will expand outdoor space
for physical distancing within the
$ 200,000 public ROW - Downtown Vitality
construction of the Class I bike path
between Foothill and Ramona.
Transfer $300k for IT Replacement
3 Funding $ 300,000 fund to Capital Outlay
New and Supplemental Project Funding $ 596,000
126
Capital Jtjls
LOCAL REVENUE MEASURE
Fund Summary Table and New/Supplemental Proiect Fundin
The following table lists the total remaining budget of all projects recommended to continue, as well as the
total remaining budget for deferrable and completed projects. The total De -Appropriation represents the
total deferrable budget, less the new funding requests. This amount can be returned to the Local Revenue
Measure Fund Balance.
Table F-6
1
Proceed: Construct in FY2020-21
$
12,528,856
$4,025,579
$ 8,503,278
2
Proceed: Continue Planning/Design Only
$
1,897,767
$348,211
$ 1,549,555
3
Hold: Shovel Ready for Future Funding/Stimulus - Do Not Defund
$
829,756
$323,532
$ 506,224
4
Proceed Total
$ 10,559,057
5
Defer: No Futher Action this Fiscal Year - Defund
$
3,695,293
$674,983
$ 3,020,310
6
Completed: No Further Action this Fiscal Year- Defund
$
3,316,316
$3,116,478
$ 199,837
7
Defund Total
$ 3,220,147
8
New and Supplemental Project Funding"
$ (1,850,000)
9
Total Reductions
$ 1,370,147
1See next table for New and Supplemental Funding for FY20/21
The following table shows new and supplemental project funding requests for FY20/21.
Table F-7
D•
New and Supplemental.•Purpose
and Need
Local Sales Tax Fund
New Project - Downtown Cleaning
Increases downtown cleanliness - downtown
1
Equipment
$150,000
vitality
New Project - Pedestrian Safety
Improvements on Monterey at Buena
Required by litigation to upgrade pedestrian
2
Vista
$30,000
crossing near Apple Farm — safety issue.
Project will replace an existing electrical
3
New Project - Replace City Hall Breaker
$30,000
disconnect that no longer functions
New Project - Pedestrian Crosswalk
Replace failed hardware with new system that is
4
Beacon on Ramona
$50,000
easier to maintain and functional — safety issue.
New Project - Bike/Ped Quick Build
Supports paving projects to integrate ped/bike
5
Projects
$140,000
improvements — safety issue.
Supplemental Funding - Fleet Services
Replace failed in -ground vehicle lifts for portable
6
Vehicle Lift
$78,000
lifts to address emergent life safety issues.
Funding to replace storm drain infrastructure on
Supplemental Funding —Storm Drain
Bullock Lane, at critical risk of failure and
7
Replacement at Bullock Lane
$250,000
collapse
Additional funding to complete roof repairs due
Supplemental Funding - Swim Center
to more extensive damage and costs. Reduces
8
Bath House Roof Replacement
$60,000
future costs to City
Supports construction of a traffic circle
Supplemental Funding -Neighborhood
improvements on Buchon to reduce vehicle
9
Traffic Improvements
$75,000
speeds and enhance neighborhood safety
130
Capital J tjls
Supports ADA improvements and pavement
Supplemental Funding - Street
reconstruction on Nipomo Street from Buchon
10
Reconstruction and Resurfacing
$137,000
to Leff - Sustainable Transportation
Street Reconstruction and Resurfacing -
Transfer of LRM funding to support construction
Transfer to Orcutt/Tank Farm
of the Orcutt/Tank Farm Roundabout. This
11
Roundabout Construction
$(522,048)
amount is backfilled by SB1 Funds.
New Project Orcutt/Tank Farm
Roundabout Construction - Fund
Transfer of LRM from Streets R&R funding to
Transfer from Street Reconstruction and
support construction of the Orcutt/Tank Farm
12
Resurfacing
$522,048
Roundabout.
Supplemental Funding Orcutt Tank Farm
Additional funding to support construction of
13
Roundabout
$550,000
the Orcutt Tank Farm Roundabout
Additional funding to support radio system
Supplemental Funding - Tait Radio
upgrades used by first responders - community
14
System Upgrade
$300,000
safety
Additional Project Funding: Budget
Transfers
$1,850,000
131
Capital J tjls
1
2
TIF
Fund Transfer from Defunded Projects $
New Project - Orcutt/Tank Farm CW TIF $
Roundabout
New Project - Transportation Fee CW TIF $
Program Update
New Appropriation
$
3 Prado Road Bridge Widening
MASPTIF $
4 Prado Road Bridge Widening
AASPTIF $
5 Prado Road Interchange
MASPTIF $
Total Additional Project Funding
CW = Citywide Transportation Impact Fee Fund
AASP = Airport Area Specific Plan Transportation Impact Fee Fund
MASP = Margarita Area Specific Plan Transportation Impact Fee Fund
2,700,000
2,600,000
Funds construction of critical transportation
infrastructure to support new housing
100,000
Update of AB1600TIF Program to reflect
project cost updates and new private/public
partnership projects
553,300
123,300
Funds design for critical transportation
230,000
infrastructure to replace structurally deficient
200,000
Funds planning and environmental review for
critical transportation infrastructure needed to
support housing and circulation goals
$3,253,300
153
Capital J tjls
PARKING FUND
Fund Summary Table and New/Supplemental Project Funding
The following table lists the total remaining budget of all projects recommended to continue, as well as the
total remaining budget for deferrable and completed projects. The total De -Appropriation represents the
total deferrable budget, less the new funding requests. This amount can be returned to Fund Balance.
Table F-9
1
Proceed: Construct in FY2020-21
$
3,088,616
$678,157
$2,410,459
2
Proceed: Continue Planning/Design Only
$
1,910,861
$31,859
$1,879,002
3
Hold: Shovel Ready for Future Funding/Stimulus - Do Not Defund
$
625
$ 625
4
Proceed Total
$4,290,086
5
Defer: No Futher Action this Fiscal Year- Defund
$
1,372,500
$114,248
$1,258,252
6
Completed: No Further Action this Fiscal Year- Defund
$
879,507
$24,615
$ 854,892
7
Defund Total
$2,113,144
8
New and Supplemental Projet Funding'
$ (516,000)
9
Total Reductions
$1,597,144
'See next table for New and Supplemental Funding for FY20/21
The following table shows new and supplemental project funding requests for FY20/21.
Table F-10
Parking Fund
meters with pay stations -
operating cost savings
1 New Project- Multispace On -Street Pay Stations $ 515,000 measure
Major Facilities Maintenance - Accelerated Funding- Fleet Services Replace failed in -ground
2 Vehicle Lift $ 1,000 vehiclelift-safetyissue
Additional Project Funding: Budget Transfers $ 516,000
137
Capital 14umtlis
TRANSIT FUND
Fund Summary Table and New/Supplemental Project Funding
The following table list the total remaining budget of all projects recommended to continue, as well as the
total remaining budget for deferrable and completed projects. The total De -Appropriation represents the
total deferrable budget, less the new funding requests. This amount can be returned to Fund Balance.
Table F-11
1 Proceed: Construct in FY2020-21 $ 988,577 $373,058 $ 615,519
2
Proceed: Continue Planning/Design Only $ 103,472
$42,366 $
61,106
3
Hold: Shovel Ready for Future Funding/Stimulus - Do Not Defund $ 3,500
$
3,500
4
Proceed Total
$
680,125
5
Completed: No Further Action this Fiscal Year- Defund $ 104,637
$1,964 $
102,673
6
Defund Total
$
102,673
7
New and Supplemental Project Funding'
$
(530,428)
8
New Appropriation
$
(427,755)
1See next table for New a nd Supplemental Funding for FY20/21
The following table shows new project funding requests for FY20/21.
Table F-12
Transit Fund Sustainable Transportation Goals.
Advances compliance with the
Innovative Clean Transit (ICT) fleet
1 Electric Transit Vehicles Purchase - City Matching Funds $ 530,428 regulations
New and Supplemental Project Funding $ 530,428
140
Capital j tjls
WATER FUND
Fund Summary Table and New/Supplemental Project Funding
The following table list the total remaining budget of all projects recommended to continue, as well as the
total remaining budget for deferrable and completed projects. The total New Appropriation represents
appropriations necessary to fund the new and additional project funding.
Table F-13
1
Proceed: Construct in FY2020-21
$
32,591,254
$13,030,825
$19,560,429
2
Proceed: Continue Planning/Design Only
$
414,796
$82,570
$ 332,226
3
Hold: Shovel Ready for Future Funding/Stimulus - Do Not Defund
$
5,900
$0
$ 5,900
4
Proceed Total
$19,898,555
5
Defer: No Futher Action this Fiscal Year- Defund
$
1,224,558
$0
$ 1,224,558
6
Completed: No Further Action this Fiscal Year- Defund
$
2,147,451
$1,935,529
$ 211,922
7
Defund Total
$ 1,436,480
8
New and Supplemental Project Funding'
$ (1,887,000)
9
New Appropriations
$ (450,520)
1See next table for New and Supplemental Funding for FY20/21
The following table shows new and supplemental project funding requests for FY20/21.
Table
ID# New and Supplemental Project Funding New Budget Purpose and Need
Water Fund
Reservoir Maintenance
Major Facilities Maintenance -Accelerated Funding- Fleet
Services Vehicle Lift
Jeffrey/ Cerro Romauldo / Westmont - 1000067
3 Supplemental Funding
Water Fund - Prop 1B SW RCB Grant
Address deferred maintenance to
water system reservoirs - health /
safety and critical maintenance
780,000 issue
Replace failed in -ground vehicle
lifts for portable lifts to address
7,000 emergent life safety issues.
Address deferred maintenance of
water distribution system -
health / safety and critical
1,100,000 maintenance issue
1,996,575
Grant funding (Prop. 1) for well
development programs -
4 Groundwater Well Development Program (91506) $ 1,996,575 community wellbeing
New and Supplemental Project Funding (Not Including Grants) $ 1,887,000
143
Capital J tjls
SEWER FUND
Fund Summary Table and New/Supplemental Project Funding
The following table list the total remaining budget of all projects recommended to continue, as well as the
total remaining budget for deferrable and completed projects. The total New Appropriation represents
appropriations necessary to fund the new and additional project funding.
Table F-15
1
Proceed: Construct in FY2020-21
$ 133,368,207
$71,826,769
$
61,541,439
2
Proceed: Continue Planning/Design Only
$ 1,166,001
$27,702
$
1,138,299
3
Hold: Shovel Ready for Future Funding/Stimulus - Do Not Defund
$ 154,275
$148,370
$
5,905
4
Proceed Total
$
62,685,642
5
Completed: No Further Action this Fiscal Year- Defund
$ 5,333,245
$4,530,718
$
802,527
6
Defund Total
$
802,527
7
New and Supplemental Project Funding'
$
(976,000)
8
New Appropriations
$
(173,473)
1See next table for New and Supplemental Funding for FY20/21
The following table shows new and supplemental project funding requests for FY20/21.
Table F-16
Sewer Fund
Critical maintenance of sewer lift
1
New Project- Lift Station Repairs
$
168,000
stations
Additional funding for critical
2
WRRF Major Equipment Maintenance
$
26,000
maintenance
Replace failed in -ground vehicle lifts
Major Facilities Maintenance - Accelerated Funding-
for portable lifts to address emergent
3
Fleet Services Vehicle Lift
$
12,000
life safety issues
Local match for grant funding-
4
New Project- California Resiliency Challenge
$
10,000
climate action
Supplemental funding to support
sewersiphon replacement underthe
Marsh at Santa Rosa Bridge Replacement 2016 (90480) -
Marsh Street Bridge - health and
5
Supplemental Funding
$
110,000
safety
Advanced funding to support critical
6
Foothill Sewer Lift Station
$
650,000
infrastructure - health and safety
New and Supplemental Project Funding
$
976,000
IEW
Item 15
BLANK PAGE
This page is intended to be blank so that you can print double -sided.
\IS
;nitai Nroip
Us
GAT Y O.h
CITY OF Sff n Luls OBISI'O
Lars o�
As
Receive and file a status report on key projects within
the City's currently adopted Capital Improvement
Plan
fitlob Presentation Overview
f
1. Who is Presenting Tonight?
2. Why is the Capital Budget so Important?
3. What is the Focus of the CIP following the
adoption of the Budget Supplement in June?
4. What are the Project Highlights?
5. What does the Future Hold?
CIP BUDGET & DELIVERY
Community I I Advisory Body
Council
Policy
PROJECT PRIORITIZATION FLOW CHART
DOES PROJECT
STRONGLYSUPPORT
THESE PRIORITIES?
CITY OF 5HII DELIS OBISPO
DEFER
5
20/21 Budget Supplement Refresher
Downtown
Vitality
T�
Sustainable
Transportation
•
00
CIP Proiect Prioritization:
• Proceed: Construct in FY20/2I
• Proceed: Continue Planning/Design
• Hold: Shovel Ready for Future
Funding/Stimulus
• Defer: (Defunded by FY20/21 Budget)
Deferred
Projects
45 Projects, e.g.:
-Laguna Lake Dredging
-Fleet Replacements
-Farmer's Market Bollards
-Sinsheimer Stadium
Irrigation and Drainage
Replacements
- California/Taft RAB
- Anholm Greenway
Phase 2 (Ramona to
Downtown)
GY'C Y Off,
CITY OF SHII DELIS OBISPO
L�rs o�
Continuin
FY19/21
CIP Projects
243 CIP
Projects
$207.8M
N ew/
Supplemental
CIP Funding
27 Projects,
- Downtown Parklets
- Downtown Banner Arms
and Signage
- Ped Crosswalk Beacons
and Safety Improvements
- Bike/Ped Quick Builds
- Orcutt/Tank Farm
Roundabout
Percentage of Total Projects by Fund
Percentage of Total Budget by Fund
20/21 Budget Supplement Refresher
243 Total CIP Project.
.0%
�x
■ LRM 35% (85 projects)
nx
■ Capital Outlay 17% (41
15%
proj ects)
$x
■ Other Funds 48% (115 0�
Proj ects)
$207M CIP Budget „M
6M
■ Sewer (65%) s
■ Water (16%)
■ LRM/Other Funds (19%) tax
ft
st%
ATP & Bikeshare RFP
Major City Goal
Sustainable Transportation
• Scope of Work — Prepare City's first comprehensive
bike & ped plan (Active Transportation Plan. Present
detailed policy framework and RFP for Bikeshare
System
• Budget — $140K for consultant support for both
efforts
• Current Progress / Milestone:
• October 2020 — Draft ATP for Public Review
• November 2020 — Final ATP to Planning
Comm.
• December 2020 — Final ATP & Bikeshare RFP
to City Council
• Early 2021 — Bikeshare RFP Release (if
directed by Council)
• 2nd Half 2021 — Potential Bikeshare System
Deployment (if directed by Council)
RRST Taft to Pepper
Major City Goal
Sustainable Transportation
• Scope of Work — Construct separated
shared use path along California with
bike/ped bridge to connect Railroad Safety
Trail to Downtown
• Budget — $6.14M total ($3.24M Caltrans
ATP Grant, $2.9M TIF). Low Bid
• Low Bid $420K under eng. estimate
• Construction Start — October 2020
• Construction Complete — July 2021
��N
s SCPLE 1N FEET
Orcutt Tank Farm
Roundabout
Sustainable Transportation
• Scope of Work — Design and construct a roundabout at
the intersection of Orcutt and Tank Farm Road
• Budget/Funding — $3.67M (TIF, USHA Grant)
• Current Progress / Milestone
➢ Confirmed all components constructed as City CIP
➢ Design: 100% Design by October
➢ Critical Path Items:
• PG&E Utility Undergrounding: 1 st Quarter
2021
• ROW Dedication by Developer: 1st Quarter
• Jurisdictional Permits: 2nd Quarter
• Estimate Construction Start — Spring 2021
0 Estimated Completion — Jan 2022
Broad Corridor PHB
Sustainable Transportation
• Scope of Work — Construct a Pedestrian
Hybrid Beacon at Broad and Woodbridge
• Budget/Funding — $420k ($140K USHA
Grant)
• Current Progress / Milestone — 100%
Design by October
• Update necessary to SLOCOG Cooperative
Agreement as SHA funding will be used.
Advertise for construction by end of 2021
• Estimate Construction Start — Summer
2021, dependent on lead time for signal
equipment.
Pedestrian Crossing
Improvements
Sustainable Transportation
• Scope of Work:
• Install enhanced crossings with Rapid Rectangular
Flashing Beacons (RRFBs) at priority pedestrian/bike
crossings:
1. Tank Farm/Poinsettia
2. Johnson/Sydney (SRTS for Sinsheimer Elem)
3. Monterey/Buena Vista
4. Ramona/Foothill Plaza
5. South/King (Nipomo-King Neighborhood
Greenway)
6. IslayBroad (Islay Neighborhood Greenway)
7. Islay/Osos (Islay Neighborhood Greenway)
• Budget/Funding — $200k (includes annual bicycle facilities
improvements and traffic safety funds)
• Current Progress / Milestone — Design 65%
• Estimated Construction Start —
• Monterey/Buena Vista — October 2020
• Remaining Locations —Is' Quarter 2021
Anholm Neighborhood
G ree nway
Sustainable Transportation
• Scope of Work:
➢ Phase lA— Foothill/Ferrini Crossing
(Complete)
➢ Phase I — LDS Church Path and Ramona
Cycletrack
➢ Phase 2 — Ramona to Downtown Cycletrack,
Pedestrian Improvements and 101
Undercrossing Public Art
• Budget/Funding — $700k for Phase 113 only (includes
$200K SLOCOG SRTS Grant)
• Current Progress / Milestone — Design 65%
complete for Phase 1 B & 2. State Urban Greening
Grant application in, would fund $1.6M towards Phase
1 B & Phase 2 (Grant Shortlist Nov 2020; Final Grant
Award March 2021)
• Estimated Construction Start — Summer 2021 for
Phase 1B. If awarded grant, Phase 2 may also begin
Summer 2021.
Prado Road Bridge
Major City Goal
Sustainable Transportation
• Scope of Work —
➢ Replace aging 2 lane bridge with 6 vehicle lanes
(4 thru lanes + turn lanes) + bike/ped facilities
➢ Widen Prado/South Higuera Intersection &
install bicycle protected intersection
• Budget — $13 million
➢ $6M from Caltrans Bridge Replacement
Program, $7 mil from TIF
• Current Milestone
➢ Confirmed Independent Utility
➢ NEPA/CEQA document under review
➢ Beginning Final Design & ROW Acquisition
• Timeline
➢ Estimated Construction Start: Late 2022/Early
2023; 2-year construction schedule
Prado Road
Interchange
Major City Goal
Sustainable Transportation
• Scope of Work —
➢ New overcrossing and NB Ramps at
Prado/US 101; 5 lanes and separated
bike/ped facilities
➢ Re -alignment of Elks Lane.
Coordination with incoming RTA
development
• Budget — Construction Cost of $55 Million
➢ Construction cost shared by San Luis
Ranch, SLOCOG and SLO County
➢ City shares construction costs and
funds all design costs
➢ Underfunded by $30 million —
pursuing Federalization and grants to
fill gap
4' 1 2'
CLA5j EB LANES 4/
I IV _ LEFT TLWN
VAY LANE
2"x6" SEPARATION
w9 UV ES
2'x6- SEPARATION
N
iY� E
WAY
1 -�
Prado Road
Interchange
Major City Goal
Sustainable Transportation
• Current Milestone —
➢ Project Approval / Environmental
Document "PA/ED"
➢ Confirmed Independent
Utility/project scope with Caltrans
➢ Review of CEQA/NEPA
➢ Preparing plans for each Interchange
alternatives
➢ Caltrans & City choose preferred
interchange type
• Estimated Construction Start — 2022
• Construction Finish — 2026
JE-
I �J I E8 UWCS I L� �41EIIE I w8
LAHES PV r0t< apm-
WAI f Hy
2'x6" SEPARATION 2"x6" SEPARATION
Palm/Nipomo
Parking Garage
Scope of Work — Replace an existing surface
parking lot with a 5-story parking garage.
Design Budget —
➢ $1,798,950.00 (currently funded)
➢ Estimated Construction Cost - $40 Million
Current Progress / Milestone:
➢ Project approved at the Nov. 5th 2019 CC meeting
➢ Consultant currently finalizing 95% design
➢ Construction Documents are being prepared
for submittal to building department 2/ 1 /2021
➢ Coordination with the SLO REP regarding
site design and construction timing is ongoing
Timeline
➢ Estimated completion of CDs and Building package submittal -
2/1/2021
➢ Parking Fund is anticipated to fully recover from impacts of
COVID-19 pandemic by end of FY2024.
➢ Construction Start - Tentatively Spring 2025 based on
current utilization trends of existing parking inventory.
PARKING UTILIZATION
The public parking inventory has seen a significant increase
in utilization since the `shelter at home' order was lifted in
May. Current utilization rates at peak times:
➢ 30-Minute & 2-Hour Meters — 85-90%
➢ 10-Hour Meters — 70-75%
➢ Parking Garages — 60-65%
➢ All Locations — 68-72%
PLANNED UPGRADES
➢ New wayfinding signage
➢ Multi -space pay -stations
➢ Mobile apps
➢ Gateless parking operations
➢ Digital permitting
CURRENT INITIATIVES
Community Outreach
➢ Social Media (Facebook & Instagram)
➢ Local Media Coverage
➢ Multiple interviews given since COVID
pandemic began
➢ Bi-weekly Parkin Info City of San Luis Obispo 4M
QQ r.
Y b "'° Public Works Parking Division
Flyers
➢ Handed out to
Parking Garages
businesses downtown
Beginning Monday, October 19, payment will be required at
ALL garages.The Parking Division is also providing the 1st
➢ Posted on Cityts
and 2nd hours FREE through the end of the year!
Vim our site for rates. Exit stations accept credit cards (Visa. Mastercard. Discover)
and pay Stations. located near the pedestrian entrances / wits to the garages accept
Parking page
cash and credit cards L—tions:871 Marsh 5t, 842 Pal.5L aml919 Pal. St
➢ Signs Posted at all Parking
Structures
a Parking Meters
Loadingand unloading inthe Payment-1 time limitsare
bike laneon Higuera is prohibited enforced at ALL parking meters.
and vehicles are subjert to citation if
found impeding the path of travel for cyclists.
Perfect for customers and passenger vehicles that need toquickly
pick up or drop off items in the downtown area.
Parking Services is expanding yellow loading zones on Higuera and
a Chorm to aaommodate deliveries forbosioeeses.
Roadway Sealing 2020
Major City Goal - Multi -Modal Transportation
• Scope of Work — Slurry seal and re -stripe
19 miles of local roads.
• Budget — $1.9 million Construction Cost
• Progress:
➢ Construction nearly complete
(punchlist items only)
➢ Additional curb, gutter and ramp
work added to project
➢ Bob Jones trail (Prado to LOVR) and
Emerson Parking Lot also re -sealed
➢ Complete paperwork and closeout
proj ect
• Estimated completion of construction:
Oct 2020
Bridge
2020
Deck Sealing
Measure G Priority
• Scope of Work — Apply methacrylate crack
sealant over three bridge decks:
• Nipomo at Higuera (Children's
Museum)
• South Broad at Fuller
• Fuller at South Broad
• Budget — $75,000
• Milestone: Project Complete
South Broad Street — Before and After
Marsh Street Bridge
Replacement
• Scope of Work — Replace structurally deficient
concrete bridge and deteriorating sewer siphon
underneath the bridge.
• Budget/Funding — Approved as part of
the 2015-17 Financial Plan, the current cost
is $4.3 million (80% of this cost is HBP Grant).
• Current Progress / Milestones
➢ Micro pile and footing installation
completed
➢ New sewer siphon installed
➢ Abutment walls and bridge deck
completed
➢ Installing soldier pile retaining wall
➢ Construction 60% complete
• Scheduled Construction Finish — January 8,
2021.
North Broad Street
Neighborhood Park
• Scope of Work — New neighborhood park at 533
Broad (existing community garden). Additional
improvements at the intersection of Broad and
Lincoln Street.
• Budget/Funding —
➢ $75,000 Design Budget,
➢ $43,000 Allocated for Zone Change Process,
➢ $665,000 Construction Budget
Current Progress / Milestone —
➢ Design at 90%.
➢ Environmental Review in progress. Initial Study
under review with City Planning Department.
➢ Next Steps: 30 Day public review of Initial Study
then Planning Commission Meeting
• Estimate Construction Start — Summer 2021
VOW
Cheng Park
Revitalization
• Scope of Work — Update the existing park.
Improve security (with fencing and visibility)
and functionality (fix pond).
• Budget/Funding —
➢ $50,000 Design Budget;
➢ $150,000 Construction Budget (Next
Budget Cycle)
• Current Progress / Milestone —
➢ Preparing RFPs for Landscape Architect
Consultants for design services.
• Estimate Construction Start — FY 2021.
Islay Hill Park
Playground Renovation
Measure G
• Scope of Work — Replacement of the existing
playground with new playground equipment.
• Budget —
➢ $80,000 Design Budget,
➢ $538,500 Construction Budget.
• Current Progress / Milestone — Construction
complete. Contractor and City working on final
paperwork items
• Construction Timeline: May 18th - September
8th
South Hills Radio Site Up
Measure G
• Scope of Work — Replacement of existing radio
site with new 100' tower, equipment building,
and generator. Critical for Public Safety and City
Departmental Communications.
• Budget —
➢ $75,000 Design Budget;
➢ $815,000 Construction Cost.
• Current Progress / Milestone — Construction
almost complete. Tower, Building, and
Generator in place. Radio Equipment has been
moved to the new building and working
correctly. Working on new generator start up and
construction closeout.
• Construction Timeline — Started May 4th
Project to be completed by the beginning of
October.
Fire Station 2
Tower/KVEC Tower
Measure G
• Scope of Work — Install new tower to provide the
vertical separation required to correct receiver signal
problems in the area.
• Budget/Funding — 2019-21 Financial Plan designated
$250,000 in FY 2020/21 of LRM funds and Developer
Contribution of $354,750 at permit issuance
• Current Progress / Milestone — Working with Cal Poly
• Working on finalizing an agreement with Cal
Poly
• Current discussion is between Cal Poly Strategic
Business Services and the Deputy City Manager
• 30 Year Term 60/40 split City/Cal Poly based on
occupancy
• Estimate Design Start — Pending finalize agreement
with Cal Poly. Following design completion, Cal Poly
estimates 12 months for construction
2020-21 IT Project
Overview
• Scope of Work — Seven Projects consisting of
hardware replacement, warranty extension and
hardware upgrade.
• Budget —
➢ $936,250 Total ($615,200 Local Revenue
Measure,
➢ $289,050 Gen. Fund,
➢ $11,875 Water Fund,
➢ $9,989 Sewer,
➢ $1,716 Whale Rock,
➢ $4,455 Transit,
➢ $3,965 Parking
• Current Progress / Milestone
• 2 Projects in Progress
PROJECTS
■ Public Safety MDC & In -Car Video
■ VM Infrastructure Upgrade
■ Audio Recording Warranty Extension
■ ShoreMicro Radio Warranty Support
■ 911 Phone System Warranty Extension
■ Projects on Hold: Shovel Ready
Access Control
Fire Radio Receive Site
Transit Yard Parking Study
and Solar Installations
• Scope of Work —
• Optimize transit yard parking spaces to accommodate
Solar Array and EV Infrastructure Installation (Parking
Study)
• ForeFront Power (FFP) solar panel installations
• PG&E EV Fleet Ready Program - Charging
Infrastructure
• Budget/Funding —
• $74,467 for Parking Layout Study
• Bus EV Infrastructure — Funded through PG&E EV Fleet
Ready program agreement
• Solar Panel Installations — Funded by Power Purchase
Agreement with Forefront Solar
• Current Progress / Milestone
• Solar and Parking Layout study recently finalized.
• PG&E preparing an agreement based on City's
commitment to purchasing Electric buses and chargers in
the next 5 years.
• Construction Phases — 3 Components.
• ForeFront Power (FFP) Install Solar Array Structure
(March/April 2021)
• PG&E Improvements
Energy Efficient
Lighting Retrofits
Major City Goal
Climate Action
• Scope of Work —
• Replace existing interior lighting in
Parking Structure 919 Palm with
energy efficient LED lights and
fixtures.
• Budget/Funding —
• No direct cost to the City. Project cost
will be incorporated into the City's
existing energy bill.
• Loan payback over 28 months
• Estimated Savings of 103,000 kWh, or
$27,865 annually.
• Current Progress / Milestone —
• Construction began August 18.
• Completed September 10.
WRRF Upgrade
Completed:
• Utility relocations - Minimal impacts to plant operations
• Dewatering operations and Waterboard Approvals
• Demolition of Biofilters
• Credits: $103,980 Change Orders: $683,979 (0.50%)
• Construction Award: — $110 Million
Performance Metrics:
• Cash Flow: Positive through January 2021 (JTD $15.8 M)
• Earned Value: 20% of time / 10% of budget
• CWA Participation: 78.3% (goal 30%) (15 of 18 union
contractors)
• Federal/State Audits: 2
• Safety: 0 Recordable Injuries
• Noise complaints: 1
• Odor complaints: 1
• Traffic complaints: 0
WRRF Upgrade
3 Month Look Ahead:
• COVID Challenges
• Partnering Sessions
• Biofilter Demolition
• Primary Clarifiers
• Fire Loop
Finish Target Date — Spring 2023.
33
w _ l
a-
yCae+ V m wit
GAT Y O.h
CITY OF SHill DELIS OBISPO
L�rs o�
i
!I I.
li � Ef p I I
� 11 'F1C fll I! I �Ilii IlII�11 `.
.,tw411.; � Di6i� I I �I� ���� ���Il�klol
1, ,�I = ;:� �,•�
,i rr
AA
11
. '0 11" i. efl-
�N1��ii��l1'1 4 w�s�ae �I�lliliil���ll�ff���!�III+II��I� �'r
wat vq�
GAT Y O.h
CITY OF ►SHII DELIS OBISPO
L�rs o�
34
Water Treatment Plant
Energy Efficiency
Project
• Scope of Work:
• Upgrade Disinfection System: Ozone
generators using liquid oxygen, equip transfer
pump station with VFDs, plant service water
with new booster pump station, and SCADA
control system
• Budget — $14.2M
• Current Progress / Milestone:
➢ Design -Build Project: Phase 1 in construction
• Estimate Delivery/Start of Work:
• Project completion Summer of 2021
r
CONSTRUCTION DELIVERY SCHEDULE
(CIP - PUBLIC PROJECTS ONLY)
Prolen
[onstruchon
Project
sun
Finish +
Manager--
91320 Downtown Renewal
Fn2111420
Fn SAM
Mike McGuire
Mark Williams
91584 South HMIs Radio Sne Upgrades Schedule
Wed 3420
Fri Or"
Shelsie Nloepper
Doug Nelms
90480 Marsh Street Bridge
Wed 4120
Fri 111121
Mike McGuire
Lyle NemeUr
91 G54]stay Hill Park Playground
Wed VVZ
Fri 92520
Shelsie Aloepper
Lyle Nemett�
1006139Ctty Facilities HVAC
Wed 4120
Fri 10130R0
Mike McGuire
Douq Nelms
91547 Fire Station 1 HVAC
Mon 61120
Fri 1211
Mike McGuire
Lyle Nemett
1000117-City Hall fire Department Connection
Fri MAO
Fri 92420
Wyatt Banker -Ha
Richard Fisher mg
lD00083 Buckley Lift Station
Wed Fita
wed2n021
Miguel B
Trae
Chnstenser
1OW14 Roadway Sealing 2020
Fri 711020
Fri 10f232g
Wyatt Banker -His
Mark Williams �
at 5% Swim Center Bath House Root
Wed 8112Yt0
Fn 92%120
Shelsie Nloepper
Doug Nelms?
91315 RRST Tatt to Pepper,workmg,schedule
Wed 82620
Wed21321
Bryan Wheeler
Richard Fisher
90939 storm Drain System Replacement - Bullock CMP
Wed9220
We61111M
Richard Burde
Mark Williams
IN0133 Silt Removal 2020
Mon 91720
Fri 91"
Richard Burde
Lyle Nemetr 7
IND116- Swim Center Shower Repair
Tue 11g20
Mon 1711420
Wyaft Banker -lam
Mark Williams
91425 Terrace Hill PRV
Fri 1V4320
Fri VS21
Shelsie Nloepper
Mark Williams
91118 CJ Siphon and Litt Schedule
Tue 11124rA
Tue 1112321
Jennifer Metz
Lyle Nemett
91607 Marsh 8 Broad Signal Upgrade
Tue 211621
Tue 31301211
Luke Schawarts
Mark Williams
911509 Broad Street Corridor PHB
Tue V1621
Tue 52521
Jennifer Rice
Doug Nelms
IDD0171 -Hague ra Street Paring
Tue 21101
Wed 47121
Nat Nguyen
Doug Nelms
91619 Anhotm Bikeway {Phase f8j
Thu 3421
Thu 31821
Luke Schawarts
Mark Williams
Novetmer2020 Deo"i2020 Jartoery2021 Fetroery2021 M"2021
PRIVATE CONSTRUCTION UPDATES
• Active Encroachment Permits — 373
Subdivision Work (Tracts)
• Avila Ranch (Underground onsite/Offsite)
• San Luis Ranch (Underground
onsite/Traffic signal and frontage improvements offsite)
• Righetti Ranch (Vertical construction on
site/Punch list offsite — Orcutt Rd.)
• West creek (Vertical construction on site/Punch list offsite -
Orcutt Rd.)
Local Investment
■ Parklets / Open SLO
■ Grant Funded Projects
Marsh Street Bridge Project
$3.5 Million HBP Grant (80% of constr
Awarded to Local Contractor
r Railroad Safety Trail Taft to Pepper.
$3.25 State ATP&SHA Grant (92% of c
Awarded to Local Contractor
Council on 10/20 considering $2.4 million
funds for:
Railroad Safety Trail
Orcutt / Tank Farm Roundabout
Pedestrian Hybrid Beacons
Crossing Improvements at Foothill and Ramona
Implementation of Anholm Neighborhood Greenway
Local Investment (Continued)
■ Waste Resource Recovery Facility
■ Project Labor Agreement
■ Agreement between City and Tri-Counties Building & Construction
Trades Council
■ Prioritizes the employment of local residents by contractor and
subcontractors
■ Sets forth goal of 30% of all labor to be performed by local
residents
■ 80% of all labor hours on project performed by local residents
through August 2020
■ $18.6M of total contract awarded to local subcontractors
Continuing
Local Investment
in SLO
2020-21 Major City Goal:
San Luis Obispo's Economic Stability,
Recovery and Resiliency
k�ocal Employment
Local Tax Dollars Spent in
Community Investment
& Economic Recovery
SU Forward
0UR CITY - 0UR FUTURE
Protecting & Maintaining :ssential Services +
Communities Top Priorities
Total Funding Needed Annually: $24M
Local Revenue Measure
$7M
Funding Ends in 2023 if
Not Renewed by Voters
SLOForward
OUR CITY • OUR FUTURE
fit
Recommendation
Receive and file a status report on key projects within
the City's currently adopted Capital Improvement
Plan
GAT Y O.h
CITY OF SHill DELIS OBISPO
L�rs o�