HomeMy WebLinkAbout05-20-2021 ATC Agenda PacketCity of San Luis Obispo, Agenda, Planning Commission
Agenda
ACTIVE TRANSPORTATION COMMITTEE
Thursday, May 20, 2021
6:00 p.m. REGULAR MEETING Teleconference
Based on the threat of COVID-19 as reflected in the Proclamations of Emergency issued by both the Governor
of the State of California, the San Luis Obispo County Emergency Services Director and the City Council of the
City of San Luis Obispo as well as the Governor’s Executive Order N-29-20 issued on March 17, 2020, relating
to the convening of public meetings in response to the COVID-19 pandemic, the City of San Luis Obispo will
be holding all public meetings via teleconference. There will be no physical location for the Public to view
the meeting. Below are instructions on how to view the meeting remotely and how to leave public comment.
Additionally, members of the Active Transportation Committee (ATC) are allowed to attend the meeting via
teleconference and participate in the meeting to the same extent as if they were present.
Using the most rapid means of communication available at this time, members of the public are
encouraged to participate in ATC meetings in the following ways:
1. Remote Viewing - Members of the public who wish to watch the meeting can view:
➢ View the Webinar
➢ Registration URL: https://attendee.gotowebinar.com/register/7499779123560313871
➢ Webinar ID: 956-058-563
o Telephone Attendee: +1 (415) 930-5321 ; Audio Access Code: 411-281-956
o Note: The City uses GotoWebinar to conduct virtual meetings. Please test your
speakers and microphone settings prior to joining the webinar. If you experience audio
issues, check out this YouTube tutorial to troubleshoot audio connection issues.
2. Public Comment - The ATC will still be accepting public comment for items within their purview.
Public comment can be submitted in the following ways:
• Mail or Email Public Comment
➢ Received by 3:00 PM on the day of meeting - Can be submitted via email to
advisorybodies@slocity.org or U.S. Mail to City Clerk at: 990 Palm St. San Luis
Obispo, CA 93401
➢ Emails sent after 3:00 PM – Can be submitted via email to
advisorybodies@slocity.org and will be archived/distributed to members of the
Advisory Body the day after the meeting. Emails will not be read aloud during the
meeting
• Verbal Public Comment
a. Received by 3:00 PM on the day of the meeting - Call (805) 781-7164; state and spell
your name, the agenda item number you are calling about and leave your comment. The
verbal comments must be limited to 3 minutes. All voicemails will be forwarded to
Advisory Body Members and saved as Agenda Correspondence. Voicemails will not be
played during the meeting.
Active Transportation Committee Agenda May 20, 2021 Page 2
b. During the meeting – Members of the public who wish to provide public comment can
join the webinar (instructions above). Once you have joined the webinar, please put your
name and Item # in the questions box. Your mic will be unmuted once Public Comment
is called for the Item and you will have 3 minutes to speak.
All comments submitted will be placed into the administrative record of the meeting.
MISSION: The purpose of the Active Transportation Committee (ATC) is to provide oversight
and policy direction on matters related to bicycle and pedestrian transportation in San Luis Obispo
and its relationship to bicycling and walking outside the City.
CALL TO ORDER: Chair Jonathan Roberts
ROLL CALL : Committee Members Thomas Arndt, Donette Dunaway, Timothy Jouet,
Briana Martenies, Russell Mills, Audrey Ogden, Jonathan Roberts (chair)
OATH OF OFFICE: Audrey Ogden
PUBLIC COMMENT: At this time, people may address the Committee about items not on the
agenda. Persons wishing to speak should come forward and state their name and address.
Comments are limited to three minutes per person. Items raised at this time are generally referred
to staff and, if action by the Committee is necessary, may be scheduled for a future meeting.
CONSIDERATION OF MINUTES
1. Minutes of the March 18, 2021 Regular Meeting
PRESENTATION ITEM
2. SLOCOG Regional Active Transportation Plan and Regional Transportation Plan
(HANAMAIKAI / DINUNZIO – 35 MINUTES)
San Luis Obispo Council of Governments (SLOCOG) staff will provide an update on the Regional
Active Transportation Plan and Regional Transportation Plan efforts.
Committee members may wish to read a draft of Volume 1 of the Regional Active Transportation
Plan at https://slocogatp.org/.
ACTION ITEM
3. Officer Elections
(FUKUSHIMA – 20 MINUTES)
Active Transportation Committee Agenda May 20, 2021 Page 3
The committee chairperson and vice-chairperson play an important role in ensuring that meetings
run smoothly, and that the Committee complies with policies outlined in the Advisory Body
Handbook.
Article 3 of the Active Transportation Committee Bylaws states:
“The officers will consist of a Chairperson and Vice-Chairperson who will be elected
annually at a regular Committee meeting in each calendar year. The Chairperson will
preside over all meetings of the Committee and perform such duties as directed by the
Committee. The Vice-Chairperson will serve in the absence or incapacity of the
Chairperson.”
The Advisory Body Handbook provides additional information about the role and
responsibilities of the chair and vice chair. See Attachment 2 from the Handbook for an excerpt
of the traits of an effective chairperson.
Additional officer duties include writing quarterly progress reports, representing the ATC at the
Mayor’s quarterly luncheon, and representing the Committee at relevant Advisory Body and City
Council meetings. The term of office is for one year. No person shall serve in the office of
chairperson or vice chairperson for more than two consecutive terms.
Committee member Roberts has completed two terms as Chair and therefore cannot be
reappointed to that office again. No other committee members have any restrictions on serving as
officers.
Selection Process: As with all actions of the Committee, each nomination must get a motion,
and a second. Then, the Committee will vote on each person in the order they are nominated.
Staff Recommendation: The Committee should select a Chairperson and a Vice-Chairperson to
preside for the next year.
Attachment 2: Advisory Body Handbook Excerpt
PRESENTATION ITEM
4. Anholm Neighborhood Greenway Status Update
(FUKUSHIMA – 20 MINUTES)
The City was recently awarded a grant for $1.7 million from the California Natural Resources
Agency to complete the Anholm Neighborhood Greenway. Given the new grant monies and the
proposal to include the project in the upcoming FY 2021-23 budget, staff will provide an update
on the status of the project including the project timeline and other details of the construction.
COMMENT AND DISCUSSION
5. Committee Member Updates (5 minutes)
Active Transportation Committee Agenda May 20, 2021 Page 4
6. Staff Updates (10 minutes)
a. Bob Jones Trail Lighting
b. Active Transportation Plan
c. Open SLO Program
d. Agenda Forecast
ADJOURNMENT
The next Regular Meeting of the Active Transportation Commi ttee is scheduled for
Thursday , July 15 , 20 21, at 6:00 p.m., by teleconference.
ATTACHMENTS
1. DRAFT Minutes of the March 18, 2021 Special Meeting
2. Advisory Body Handbook Excerpt
The City of San Luis Obispo wishes to make all of its public meetings accessible to the
public. Upon request, this agenda will be made available in appropriate alternative formats to
persons with disabilities. Any person with a disability who requires a modification or
accommodation in order to participate in a meeting should direct such request to the City Clerk’s
Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications
Device for the Deaf (805) 781-7107.
Agenda related writings and documents are available online or for public inspection at the Public
Works Department, 919 Palm Street, SLO. Meeting audio recordings can be found at the following
web address:
http://opengov.slocity.org/WebLink/1/fol/60965/Row1.aspx
Minutes – Active Transportation Committee Meeting of March 18, 2021 Page 1
Minutes - DRAFT
ACTIVE TRANSPORTATION COMMITTEE
Thursday, March 18, 2021 1
2
Regular Meeting of the Active Transportation Committee 3
4
CALL TO ORDER 5
6
A Special Meeting of the San Luis Obispo Active Transportation Committee was called to order 7
on Thursday, March 18, 2021 at 6:02 p.m. via teleconference, by Chair Roberts. 8
9
ROLL CALL 10
11
Present: Committee Members Thomas Arndt, Lea Brooks (vice chair), Donette Dunaway, 12
Timothy Jouet, Briana Martenies, Russell Mills, and Jonathan Roberts (chair) 13
14
Absent: None 15
16
Staff: Public Works Director Greg Avakian, Active Transportation Manager Adam 17
Fukushima, Transportation Planner-Engineer Jennifer Rice, Transportation Manager 18
Luke Schwartz, Senior Planner Shawna Scott 19
20
PUBLIC COMMENT ITEMS NOT ON THE AGENDA 21
22
Gary Havas 23
24
--End of Public Comment-- 25
26
APPROVAL OF MINUTES 27
28
Items 1 And 2. Review Minutes of the Active Transportation Committee Meeting of 29
November 30, 2020 and December 3, 2020: 30
31
ACTION: UPON MOTION BY COMMITTEE MEMBER BROOKS, SECONDED BY 32
COMMITTEE MEMBER DUNAWAY, CARRIED 7-0, to approve the Minutes of the Active 33
Transportation Committee Meeting of November 30, 2020 and December 3, 2020, as 34
presented. 35
36
Public Comment 37
None. 38
39
--End of Public Comment-- 40
41
ACTION ITEM 42
43
Attachment 1, Page 1 of 2
Minutes – Active Transportation Committee Meeting of March 18, 2021 Page 2
3.Parks + Recreation Blueprint for the Future 44
45
Senior Planner Shawna Scott and Public Works Director Greg Avakian provided a presentation 46
and responded to Committee inquiries in regards to the Parks and Recreation Plan and General 47
Plan Update. 48
49
Public Comment 50
Jamie Woolf 51
52
--End of Public Comment-- 53
54
ACTION: UPON MOTION BY COMMITTEE MEMBER BROOKS, SECONDED BY 55
COMMITTEE MEMBER MILLS, CARRIED 7-0, to recommend consideration of the 56
committee’s comments and adoption of the Parks and Recreation Plan and General Plan 57
update. 58
59
4.Summer 2021-22 Paving Plan60
61
Transportation Planner-Engineer Jennifer Rice provided a presentation and responded to 62
Committee inquiries in regards to the Summer 2021-22 Paving Plan. 63
64
Public Comment 65
Myron Amerine 66
67
--End of Public Comment-- 68
69
ACTION: UPON MOTION BY COMMITTEE MEMBER ARNDT, SECONDED BY 70
COMMITTEE MEMBER MILLS, CARRIED 6-1 (Roberts opposed), to recommend 71
keeping bicycle lanes in both directions on Marsh Street between Johnson St and California 72
Blvd as part of the paving project. 73
74
ACTION: UPON MOTION BY COMMITTEE MEMBER MILLS, SECONDED BY 75
COMMITTEE MEMBER BROOKS, CARRIED 6-1 (Marteneis opposed), to support use of 76
Facility Improvement Funds for complete street features proposed for the 2021 Downtown 77
Paving Project upon final recommendation by the ATC at some future date. 78
79
ADJOURNMENT 80
81
Upon motion by Committee Member Brooks and seconded by Committee Member Jouet, the 82
meeting was adjourned at 9:13 p.m. The next regular meeting of the Active Transportation 83
Committee is scheduled for Thursday, May 20, 2021 at 6:00 p.m., by teleconference. 84
85
86
APPROVED BY THE ACTIVE TRANSPORTATION COMMITTEE: XX/XX/2021 87
88
Attachment 1, Page 2 of 2
Advisory Body Handbook February 6, 2018
City of San Luis Obispo 27 | P a g e
F. Communicate Effectively
Advisory body members serve as a communications link between the community, staff, and City
Council. You provide a channel for citizen expression. Not only is it important for you to listen
carefully to others, but you also need to be able to communicate effectively what you are hearing
and thinking.
1.Take notes to remind yourself of questions you want to ask or important comments you wish
to make.
2.Be direct, open, and forthright.
3.Provide rationale for opinions or recommendations.
4.Stay on topic.
5.Take your charge seriously, but maintain composure and keep your sense of humor.
6.When speaking to the public and/or press, be sure you are representing the majority views of
your individual advisory body. Personal opinions should be clearly identified as such.
7.Speak clearly and be sure people can hear you.
8.If you wish to communicate using electronic mail (email), use the tool wisely. It is easy to
unintentionally violate the Brown Act, so certain caution must be exercised when using email.
(See Section 4 C, Common Questions about the Brown Act.)
G. Special Tips for the Chairperson
The chairperson’s main role is to provide the advisory body with group direction and to set the
tone for meetings. The Chair must balance being strong enough to move the meeting along and
democratic enough to involve all members in the meeting. The effective chairperson:
Remembers to explain the public participation process to the audience. (For example: “The
commission will hear first from staff who will present the staff report. Commission questions to
staff will follow and then the floor will be open to the public, who may comment on the matter.
Following public comment, the matter will come back to the commission for our deliberation and
action.”)
1.Announces each item before discussion begins.
2.Is even-handed and fair to all participants.
3.Observes specified time limits.
4.Protects commissioners and staff from verbal attacks.
5.Solicits opinions, feelings, and positions from all members.
6.Encourages the generation of alternative solutions.
Attachment 2, Page 1 of 2
Advisory Body Handbook February 6, 2018
City of San Luis Obispo 28 | P a g e
7.Protects new thoughts from being rejected prior to fair evaluation.
8.Discourages finger pointing and blame-orientated statements or questions.
9.Keeps the discussion focused on the issue.
10.Delays evaluation and analysis of alternatives until all are on the table.
11.Guides the process of screening alternatives and selecting the solution.
12.Attempts to obtain consensus.
13.Moves the meeting along and does not let the advisory body drift off the subject at hand.
H. Managing Difficult Meetings
Here are some additional tips for managing any meeting, but particularly the difficult ones:
1.Encourage the designation of a spokesperson for any groups.
2.Ask staff to make sure there are plenty of extra agendas and staff reports.
3.Establish and announce rules before the meeting begins.
4.Introduce each item and possible actions.
5.Try not to waste time on routine items.
6.Encourage speakers to address the advisory body and not the audience.
7.Discourage clapping and shouting.
8.Use recesses to help diffuse hostility.
9.Adhere to speaker time limits.
10.If you don’t already, use speaker slips/cards.
11.Make sure that all advisory body members are addressing each other, through you, and not the
audience.
12.Consider continuing an item for further discussion if it appears consensus may not be reached.
Attachment 2, Page 2 of 2