HomeMy WebLinkAbout07-20-2021 City Council Minutes
Council Minutes
July 20, 2021, 5:00 p.m.
City Hall, 990 Palm Street, San Luis Obispo
Council Members
Present:
Mayor Heidi Harmon, Vice Mayor Erica A. Stewart, Council
Member Carlyn Christianson, Council Member Andy Pease,
Council Member Jan Marx
City Staff Present: Derek Johnson, City Manager, Christine Dietrick, City Attorney,
Teresa Purrington, City Clerk
_____________________________________________________________________
1. CALL TO ORDER - CITY COUNCIL / GROUNDWATER SUSTAINABILITY
AGENCY
A Regular Meeting of the San Luis Obispo City Council, also acting as the San
Luis Obispo Groundwater Sustainability Agency, was called to order on July 20,
2021 at 5:04 by Mayor Harmon, with all Members present.
2. PLEDGE OF ALLEGIANCE
Council Member Pease led the Council in the Pledge of Allegiance.
3. STUDY SESSION
3.a STUDY SESSION: RECEIVE AN UPDATE ON THE SUSTAINABLE
GROUNDWATER MANAGEMENT ACT GROUNDWATER
SUSTAINABILITY PLAN
Utilities Director Aaron Floyd and Utilities Deputy Director of Water Mychal
Boerman provided an in-depth staff report and responded to Council
questions.
Public Comments:
Dr. Steve Hanson
---End of Public Comment---
ACTION: The City of San Luis Obispo Groundwater Sustainability Agency
(GSA), received an update on the Sustainable Gro undwater Management
Act (SGMA) required Groundwater Sustainability Plan (GSP)
development, and provide the following input:
1. That the GSA would like to continue with the existing governance
structure.
2. That the GSA supports staff's recommendation that GSP
implementation costs including the costs to construct projects, should
be borne by those benefitting from the project(s) or action(s) and that
the City should only be responsible for its proportional share of GSP
implementation costs.
3. That the GSA supports the inclusion of a project to sell City Recycled
Water to the Edna Valley Growers within the GSP, in alignment with
existing General Plan policies.
4. That the GSA supports staff’s request for the removal of the Potable
Water Sales to Golden State Water Company project from the GSP
due to direct conflict with existing General Plan policies regarding
outside-city potable water sales.
5. That the GSA supports the recommendation to include all State Water -
related Projects to the Edna Valley subarea and the Sentinel Peak
Discharge Relocation Project within the GSP.
3.b ADJOURN THE STUDY SESSION FOR THE GROUNDWATER
SUSTAINABILITY AGENCY
At 6:20 p.m., the Study Session of the San Luis Obispo Groundwater
Sustainability Agency adjourned. The Regular Meeting of the City Council
resumed at 6:30 p.m.
4. PRESENTATIONS
4.a CITY MANAGER REPORT
City Manager Derek Johnson provided a report on upcoming projects.
4.b PRESENTATION ON KEEPING OPEN SPACE FIRE-SAFE THIS
SUMMER
Sustainability & Natural Resources Official Bob Hill and City Biologist
Freddy Otte provided a presentation on keeping our Open Space fire -safe
this summer.
5. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
Public Comment:
Tyron McSorley
Jeffery Specht
Laura Lee Waldorf
--End of Public Comment--
6. CONSENT AGENDA
Public Comment:
Emma Saperstien - Item 6e
--End of Public Comment--
Motion By Council Member Christianson
Second By Council Member Pease
To approve Consent Calendar Items 6a - 6n.
Ayes (5): Mayor Heidi Harmon, Vice Mayor Stewart, Council Member
Christianson, Council Member Pease, and Council Member Marx
CARRIED (5 to 0)
6.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES
Waive reading of all resolutions and ordinances as appropriate.
6.b MINUTES REVIEW - JULY 6, 2021 COUNCIL MINUTES
6.b.1 CITY COUNCIL DRAFT MINUTES OF JULY 6, 2021
Approve the minutes of the July 6, 2021 Council Meeting.
6.c SUCCESSOR MEMORANDUM OF AGREEMENTS WITH THE
FIREFIGHTERS, LOCAL 3523, THE POLICE OFFICERS’ ASSOCIATION
AND RESOLUTIONS FOR THE UNREPRESENTED MANAGEMENT
AND CONFIDENTIAL GROUPS
1. Adopt Resolution No. 11265 (2021 Series) entitled, “A Resolution of
the City Council of the City of San Luis Obispo, California, adopting
and ratifying the Memorandum of Agreement between the City of San
Luis Obispo and the International Association of Firefighters, Local
3523, for the period of January 1, 2021 to December 31, 2023”; and
2. Adopt Resolution No. 11266 (2021 Series) entitled, “A Resolution of
the City Council of the City of San Luis Obispo, California, adopting
and ratifying the Memorandum of Agreement between the City of San
Luis Obispo and the San Luis Obispo Police Officers’ Association for
the period of July 1, 2021 to June 30, 2024"; and
3. Adopt Resolution No. 11267 (2021 Series) entitled, “A Resolution of
the Council of the City of San Luis Obispo, California, amending
Management Compensation for appointed officials, department heads,
and management employees and superseding previous resolutions in
conflict”; and
4. Adopt Resolution No. 11268 (2021 Series) entitled, “A Resolution of
the City Council of the City of San Luis Obispo, California, regarding
compensation for the Unrepresented Confidential Employees and
superseding previous resolutions in conflict”; and
5. Adopt a Regular and Supplemental Employee Salary Schedule
effective July 20, 2021, as required by California Public Employees
Retirement System.
6.d ADVISORY BODY APPOINTMENT FOR UNSCHEDULED VACANCY
Confirm the appointment of Anni Wang to the Investment Oversight
Committee as recommended by the Council Liaison Subcommittee.
6.e SAN LUIS OBISPO MUSEUM OF ART LEASE AMENDMENT AND
COMMUNITY PARTNERSHIP AGREEMENT
Approve a Lease Amendment and Community Partnership Agreement
between the City of San Luis Obispo and the San Luis Obispo Museum of
Art, in a final form to the satisfaction of the City Attorney.
6.f RAILROAD SAFETY TRAIL TAFT TO PEPPER ADDITIONAL SIDEWALK
AND LIGHTING – CONTRACT CHANGE ORDERS, SPEC #91375
1. Authorize the installation of shared-use path lighting per City Engineering
Standards along the Railroad Safety Trail (Taft to Pepper) alignment,
deviating from Architectural Review Commission Resolution No. ARC-
1008-17, Condition 3, which calls for “bollard style lighting”; and
2. Approve a construction contract change order to increase the Railroad
Safety Trail (Taft to Pepper) Project construction contract by $40,000
to cover anticipated costs to install additional path safety lighting; and
3. Approve the transfer of $120,000 in funds from the Street
Reconstruction and Resurfacing Master Account (Spec. No. 90346) to
the Railroad Safety Trail (Taft to Pepper) project account (Spec. No.
91375) to fund additional pavement restoration along Pepper Street,
increasing the total Railroad Safety Trail project budget from
$6,060,108 to $6,180,108; and
4. Authorize the City Engineer to approve subsequent construction
contract change orders up to and in excess of $100,000 if within total
available project budget of $6,180,108.
6.g CALIFORNIA BOULEVARD AND FOOTHILL BOULEVARD RAILROAD
CROSSING GRANT FUNDING AGREEMENT AND REQUEST FOR
PROPOSALS FOR DESIGN SERVICES
1. Adopt Resolution No. 11269 (2021 Series) entitled, “A Resolution of
the City Council of the City of San Luis Obispo, California, authorizing
the City Manager to execute Service Contract No. 50LP291 with the
California Department of Transportation for the provision of Highway
Railroad Grade Crossing Safety Program (Section 130) Grant Funds
for the California & Foothill Railroad Crossing Upgrades Project;” and
2. Authorize the City Manager to execute subsequent amendments to the
Caltrans Service Contract as needed to facilitate completion of the
California & Foothill Railroad Crossing Upgrades Project; and
3. Authorize the Finance Director to augment the budget, by accepting
and appropriating Section 130 Program Grant Funds to the California
& Foothill Railroad Crossing Upgrades Project account (Spec. No.
91293) pursuant to the Caltrans Service Contract and any subsequent
amendments to this contract; and
4. Authorize the issuance of a Request for Proposals (RFP) for
Consultant Design Services for the California & Foothill Railroad
Crossing Upgrades Project (Specification No. 91293); and
5. Authorize the City Manager to award the Consultant Design Services
contract if proposals are within the authorized reimbursable project
budget for preliminary engineering pursuant to the Caltrans Service
Contract.
6.h AUTHORIZATION TO APPLY FOR GRANT FUNDING FOR THE URBAN
FLOOD PROTECTION GRANT PROGRAM
1. Adopt Resolution No. 11270 (2021 Series) entitled, “A Resolution of the
City Council of San Luis Obispo, California approving the application for
grant funds for the Urban Flood Protection Grant Program;” and
2. Authorize the City Manager to finalize grant agreement terms and
execute the agreement (if awarded), including any amendments
thereto.
6.i FY 2021-22 DEPARTMENT OF ALCOHOLIC BEVERAGE CONTROL
GRANT AWARD
1. Authorize the Police Department to accept a grant award from the
Department of Alcoholic Beverage Control for FY 2021 -22 in an
amount not to exceed $38,126; and
2. Adopt Resolution No. 11271 (2021 Series) entitled, “A Resolution of
the Council of the City of San Luis Obispo, California, authorizing grant
applications for funding provided through the Department of Alcoholic
Beverage Control to increase education and enforcement programs
focusing on retail alcohol outlets and authorizing the City Manager to
execute all related grant documents;” and
3. Authorize the Chief of Police to execute all grant application related
documents and authorize the Finance Director to make the necessary
budget adjustments upon the award of the grant.
6.j SELECTION OF VOTING DELEGATE AND ALTERNATES FOR THE
LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE
Appoint Council Member Andy Pease as the Voting Delegate and Vice
Mayor Erica A. Stewart as Alternate Voting Delegate to vote on the City’s
behalf at the Annual Business Meeting of the League of California Cities
on Friday, September 24, 2021.
6.k AUTHORIZATION TO APPLY FOR THE CALIFORNIA FIRE
FOUNDATION WILDFIRE SAFETY & PREPAREDNESS GRANT
1. Authorize the Fire Department to apply to the California Fire
Foundation Wildfire Safety & Preparedness Grant Program for a grant
in the amount of $13,711 to purchase Personal Protective Equipment
coats for wildland firefighting; and
2. Authorize the City Manager, or designee, to execute the grant
documents and approve the budget changes necessary to appropriate
the grant amount upon notification that the grant has been awa rded.
6.l EQUIPMENT SURPLUS DESIGNATION AND AUTHORIZATION OF
SALE
Authorize the designation and disposal of surplus items in accordance
with the City’s policies and procedures as prescribed in the Financial
Management Manual Sections 480-A and 480-B.
6.m MENTAL HEALTH COMMUNITY ACTION TEAM (CAT) MENTAL
HEALTH CLINICIAN RFP 2021
1. Authorize the issuance of Request for Proposals for contracting
services of a Mental Health Clinician for a second Mental Health
Community Action Team; and
2. Authorize the City Manager to enter into an agreement with the
contractor that best responds to the RFP in terms of qualifications,
cost, and approach to program implementation.
6.n AUTHORIZATION TO AWARD THE TANK FARM ROAD AND ORCUTT
ROAD ROUNDABOUT PROJECT, SPECIFICATION NUMBER 1000164
1. Award the construction contract for the Tank Farm Road and Orcutt
Road Roundabout, Specification Number 1000164 to Souza
Engineering Contracting Inc. DBA Souza Construction in the amount of
$3,504,179; and
2. Authorize the City Manager to approve future construction contract
change orders in excess of $100,000, if within the project construction
contingency budget of $525,627.
6.o RESCHEDULE THE CITY COUNCIL MEETING IN AUGUST 2021
Reschedule the Regular City Council Meeting of August 17, 2021 to
August 24, 2021.
7. STUDY SESSION
7.a STUDY SESSION: OPEN SLO LONG-TERM STRATEGIES
Public Works Director Matt Horn and Transportation Manager Luke
Schwartz provided an in-depth staff report and responded to Council
questions.
Public Comments:
Molly Kern
Bettina Swigger
---End of Public Comment---
ACTION: The Council received a presentation on potential long-term
strategies for various elements of the Open SLO program; and
provide the following preliminary direction to sta ff to guide long-term
program and policy development for the following Open SLO program
activities:
Parklets
• Yes, to continuing.
• There should be design standard however there should be flexible
• The fee for the parklets should be tiered.
• There should notification to surrounding businesses.
Sidewalk Dining
• Continue on a case-by-case basis as not all sidewalks are wide
enough.
• There should be a fee whether there is table service or not.
Outdoor Dining in Private Parking Lots
• Yes, to continuing but only if minimum parking requirements can be met
• There should be design standards
Monterey Street Configuration
• Retain with current one-way configuration.
o Public art and murals, walking areas, more landscaping
o Outdoor searing scaled back and become more pedestrian
o Include Mission Plaza and dog leg
• Prior to car-light configuration want to know what the trade-offs are.
8. LIAISON REPORTS AND COMMUNICATIONS
Council Member Pease gave an update on SLOCOG wanting to increase
northbound and southbound trains. Council Member Pease asked about the
Study Session regarding bees and wanted to confirm what the scope of the item
should be. By consensus, the Council agreed the study session should look at
allowing bees in urban agriculture areas or for education.
Vice Mayor Stewart thanked Council Member Marx for bringing together a
meeting of the Central Coast Community Energy group.
Council Member Marx updated the Council on the hiring of an Executive Director
for IWMA.
9. ADJOURNMENT
The meeting was adjourned at 9:50 p.m. As approved by City Council on
December 8, 2020, during the annual calendar review, the August 3, 2021
Council Meeting has been cancelled. The next Regular Meeting of the City
Council will be held on August 17, 2021 at 6:00 p.m. in the Council Chambers
at City Hall, 990 Palm Street, San Luis Obispo, California.
_________________________
APPROVED BY COUNCIL: 08/24/2021