HomeMy WebLinkAboutCAR Authorize to Advertise
Department Name: Public Works
Cost Center: 5010
For Agenda of: March 17, 2020
Placement: Consent
Estimated Time: N/A
FROM: Shelly Stanwyck, Assistant City Manager
Prepared By: Jennifer Rice, Transportation Planner/Engineer III
SUBJECT: REQUEST TO ADVERTISE FOR BROAD STREET/WOODBRIDGE
PEDESTRIAN HYBRID BEACON, SPECIFICATION NUMBER 91609
RECOMMENDATION
1. Approve plans and specifications for the Broad Street/Woodbridge Pedestrian Hybrid Beacon
(PHB), Specification No. 91609; and
2. Authorize staff to formally advertise for bids; and
3. Authorize the City Manager to award the construction contract if the lowest responsible bid
is within the publicly disclosed funding amount of $406,436.
DISCUSSION
Background
On December 2, 2014 the City Council adopted the General Plan Land Use and Circulation
Element (LUCE) which included the Broad Street Area Plan. The Broad Street Area Plan
includes street changes along Broad Street between South Street and Orcutt Road to improve
connectivity and public safety for all street users. A recurring theme voiced at public hearings
and workshops for the Broad Street Corridor Plan and the past two budget goal-setting processes
was the need for safe pedestrian and bicycle crossings along this high traffic volume corridor -
since there are currently no protected pedestrian crossings along the 0.7-mile stretch between
South Street and Orcutt Road.
The 2017-19 Financial Plan included a new capital improvement project to install a
pedestrian/bicycle crossing along the Broad Street corridor. In 2018, staff collected data,
prepared studies and analyzed warrants at multiple potential crossing locations along the corridor
and ultimately determined that (a) none of the intersections along this stretch of Broad Street met
warrants for installation of a full traffic signal at this time, (b) two intersections
(Broad/Woodbridge and Broad/Lawrence) currently met warrants for installation of a pedestrian
hybrid beacon (PHB), and (c) of these two locations, the Broad/Woodbridge intersection was the
preferred location for installation of a new crossing if funding only allows for crossing
improvements at one intersection at this time.
Broad/Woodbridge High Volume Pedestrian Crossing
The intersection of Broad/Woodbridge currently has the highest pedestrian crossing volumes of
any of the uncontrolled intersections studied along the Broad Street corridor due to the
connectivity to Meadow Park to the west, and the neighborhood retail destinations on the east
side of the street. This location also provides good connectivity to the surrounding street network
on both sides of Broad Street. The City’s Bicycle Transportation Plan identifies Woodbridge as a
future neighborhood greenway, which further supports the value of installing crossing
improvements at this location. As future funding becomes available, staff will evaluate additional
crossing improvements at Broad/Lawrence and other intersections as recommended in the Broad
Street Area Plan.
Project Plans and Specifications are provided for reference as Attachment A (Council Reading
File). With approval of this request to advertise for bids, construction of this project could
potentially begin by fall of 2020 after considering typical lead times for signal poles and
equipment (averaging six months from order to delivery).
Policy Context
South Broad Street Area Plan was adopted by Council along with the approval of the Land Use
and Circulation Element Update Project on December 2, 2014. Funding for design and a portion
of construction costs of the Broad Street/Woodbridge crossing was approved in the FY2017-19
and FY2019-21 Financial Plans.
Public Engagement
Following the robust community engagement process for budget setting, a neighborhood meeting
was held in July of 2017 where neighbors continued to voice support for pedestrian
improvements, particularly a signalized pedestrian crossing. Neighborhood liaisons have had
continued communication with City staff. It should also be noted that during the public outreach
activities conducted during fall of 2019 for the City’s Active Transportation Plan, one of the
most common requests expressed by residents was the need for a controlled crossing point along
the south Broad Street corridor.
Notice of the planned project and an informational flyer on PHBs were mailed to all owners and
tenants within the adjacent neighborhood. Additional communication has been made with
property owners directly adjacent to proposed construction, where construction may impact their
property.
CONCURRENCE
Project plans were reviewed by City Fire Department staff to assess potential concerns to
emergency response providers related to the PHB system. The Fire Department did not have any
concerns associated with these plans. As part of the FY2019-21 Financial Plan development, the
City’s Active Transportation Committee recommended the Broad/Woodbridge crossing as a
priority project for this budget cycle.
ENVIRONMENTAL REVIEW
The Broad and Woodbridge PHB is consistent with the September 2014 LUCE Update EIR,
which incorporated the South Broad Street Area Plan, and therefore has been analyzed pursuant
to the California Environmental Quality Act (CEQA). This project would not result in new or
more severe environmental impacts than were identified in the LUCE Update EIR, nor will it
have an effect on mitigation measures previously adopted upon certification of the LUCE Update
EIR.
FISCAL IMPACT
Budgeted: Tentatively Budget Year: 2019-21
Funding Identified: Yes
Fiscal Analysis:
Funding Sources Current FY Cost
Annualized
On-going Cost
Total Project
Cost
General Fund (Local
Revenue Measure)
$33,436
Infrastructure
Investment Fund
$80,000
State (Urban State
Highway Account)
$140,000
Federal
Transportation Impact
Fees (Citywide)
$153,000
Other:
Total $406,436
Project Costs
Construction Estimate $361,500
Contingencies (12%) $44,936
Total Costs $406,436
Project Funding
Current Balance $233,000
2019-20 CIP re-appropriation $173,436
Total Funding $406,436
2019-20 Changes to the Capital Improvement Plan (CIP) Appropriations
The 2017-19 and 2019-21 Financial Plans included funding for planning and design of the
proposed project but did not fully fund construction. An additional $173,436 is required to fully
fund project construction. Due to the escalating cost of construction, this funding need will be
included in a portfolio of projects that require funding revisions and presented to the Revenue
Enhancement Oversight Committee on March 18, 2020 and forward to Council for consideration
on April 7, 2020. Staff is requesting authorization to advertise the project for construction bids
ahead of this review; however, award of the contract will be contingent on approval of the
changes in the 2019-21 CIP appropriations. If the additional funding is not approved and project
bids exceed the publicly disclosed funding amount, other funding strategies will be evaluated,
and staff will return to Council for authorization to proceed with alternate funding plans.
ALTERNATIVES
The Council may choose not to authorize advertising for construction prior to consideration of
the 2019-21 CIP appropriations scheduled for Council’s consideration on April 7, 2020.
However, this is not recommended because the improvements will provide a much-desired
crossing for pedestrians and bicyclists to address a longstanding community need along this
high-traffic corridor.
Attachments:
a - COUNCIL READING FILE - Plans and Specifications