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HomeMy WebLinkAbout02-02-2022 PRC MinutesCity of San Luis Obispo, Agenda, Planning Commission Agenda PARKS AND RECREATION COMMISSION MINUTES FEBRUARY 2, 2022 PARKS AND RECREATION COMMISSION Based on the threat of COVID-19 as reflected in the Proclamations of Emergency issued by both the Governor of the State of California, the San Luis Obispo County Emergency Services Director and the City Council of the City of San Luis Obispo as well as the Governor’s Executive Order N-29-20 issued on March 17, 2020, relating to the convening of public meetings in response to the COVID-19 pandemic, the City of San Luis Obispo will be holding all public meetings via teleconference. There will be no physical location for the Public to view the meeting. Below are instructions on how to view the meeting remotely and how to leave public comment. Additionally, members of the Parks and Recreation Commission can attend the meeting via teleconference and to participate in the meeting to the same extent as if they were present. Using the most rapid means of communication available at this time, members of the public are encouraged to participate in Commission meetings in the following ways: 1. Remote Viewing – Members of the public who wish to attend the meeting on Zoom: • https://slocity- org.zoom.us/j/87307101009?pwd=WUxYSTdxcmJTbWg1MHNKcFlTVGhUUT09 • Meeting ID: 873 0710 1009 • Passcode: 123492 • Call In: 1 669-900-6833 • Find your local number: https://slocity-org.zoom.us/u/kcl64ZD8OJ 2. Public Comment - The City Council will still be accepting public comment. Public comment can be submitted in the following ways: • Mail or Email Public Comment o Received by 3:00 PM on the day of meeting can be submitted via email to advisorybodies@slocity.org or U.S. Mail to City Clerk at 990 Palm St. San Luis Obispo, CA 93401. All emails will be sent to Commissioners and saved as agenda correspondence however we cannot guarantee emails received after 3:00 PM on the day of the meeting we be sent out to Commission or uploaded to the website prior to the meeting starting. • Verbal Public Comment o In Advance of the Meeting - Call (805) 781-7164; state and spell your name, the agenda item number you are calling about and leave your comment. The verbal comments must be limited to 3 minutes. All voicemails will be forwarded to the Council Members and saved as Agenda Correspondence. Voicemails will not be played during the meeting. o During the meeting – Joining the webinar (instructions above). Once the meeting has started, please put your name and the item # you would like to speak on in the chat box. During public comment for the item your name will be called, and your mic will be unmuted. Contact the office of the City Clerk at cityclerk@slocity.org for more information. All Comments/Correspondence received will be saved as part of the record for the meeting. Parks and Recreation Committee Minutes for February 2, 2022 2 | P a g e Wednesday, February 2, 2022 5:30 p.m. REGULAR MEETING Via Webinar CALL TO ORDER: Chair Robert Spector ROLL CALL : Vice Chair Kari Howell (present), Commissioners Kari Applegate (present), Rick Blair (present), Kris Roudebush (present), Adam Stowe (absent), and Andrew Webber (present) PUBLIC COMMENT: At this time, people may address the Committee about items not on the agenda. Persons wishing to speak should come forward and state their name and address. Comments are limited to three minutes per person. Items raised at this time are generally referred to staff and, if action by the Committee is necessary, may be scheduled for a future meeting. Kathy – Provided an overview of the concerns from the Therapy pool walking group. Concerns about the scheules and class times and pool closures. Issues concerning the cold temperature of the pool. Would like to restore the previous schedule times, temperature of the pool continues to be an issue and to issue refunds to walkers who are not able to complete their session. Move Pilates class to another time, post the temperature of the pool clearly. Director Avakian - Responded in detail to concerns about maintenance issues which continued. They were problems with the sensors. Them manufacturer was called out again. Was 7-10 days working on the issue and we did provide some refunds at that point. Now working on consistency with the temperature control. Working closely with City Maintenance. The piping and heating systems are challenging. Hyfield – A lot of detailed information is forthcoming in my report. There were lots of delays with the contractor and the supply change for parts. We opened in December but could not maintain a consistent temperature. The manufacturer mechanics could not come out to the site until after the holiday season. From January 20th there seems to be more consistent temperature control. We are working closely with Public Works to continue work on the sensors and what can be done. Director Avakian – The schedule issues at the pool (January) were impacted by staffing issues for morning and mid-day. If we have a failure in the system we will refund. Our Pool Coordinator is working closely with Maintenance Staff. Chairman Spector – Totally understand. This is not a buracuratic problem and we are sensitive to this issue and will do all that is possible to correct it. Director Avakian - Program staff is doing all they can at this point. We understand how important the Therapy Pool is for the Community. It is a high priority for us to continue to push to have the situation fixed. Parks and Recreation Committee Minutes for February 2, 2022 3 | P a g e Commissioner Blair – Is City staff always restricted from making repairs? Because of warranty and resources? Director Avakian – Because equipment had been recently installed in the November timeline, and the issue happened in December, it had not been handed off to the City Maintenance team, because it was in still “in warranty” for replacing the sensor. Fran Edwards – I also use the Therapy Pool. Is the hiring of the Lifeguards what limits us from having our full Therapy Pool schedule? If so, can the Therapy Pool have priority for the Lifeguard assignments as the slots are filled. Director Avakian - We’re close to 85% back to pool operations. We have to find people who can fill those time slots, morning and mid-day. Hyfield – We have a variety of Lifeguard Red Cross training sessions upcoming in February and April. We would also like to hold an Open House so the community can learn more about the Swim Center and becoming a Lifeguard. CONSIDERATION OF MINUTES 1. Minutes of the Parks and Recreation Committee of November 3, 2021 Approved (Commissioners Blair and Howell) CONSENT ITEMS NA BUSINESS ITEMS 2. Receive and Review Current Project Updates: Director overview of the following projects – (Avakian – 20 minutes) a. Emerson Park: Fitness equipment replacement, department office renovation, State Park Prop 68 Grant timeline and upgraded park amenities. Commssioner Applegate: Will the field size at Emerson Park be reduced and will that impact organized team sports? Director Avakian: It is an “overflow” field. More for practice rather than for organized games because it is a bit too small. Perhaps Santa Rosa Park can provide an Parks and Recreation Committee Minutes for February 2, 2022 4 | P a g e alternative. Our goal is to maintain this as a neighborhood park. It is a three acre park. More of an informal park for the neighborhood rather than for formal organized sports activities. Commissioner Roudebush: Congratulation on the Grant Award and excited to see the new elements. Will New exercise equipment be accessible while the resurfacing is going on. Director Avakian: When the resurfacing and fencing projects are in play, there will be some interruption, however the rest of the park will be usable. Safety and risk management is taken into consideration for the dog park inclusion. Commissioner Webber: Hours of the park 6-9 p.m. will schedule change with the new lighting? Assure we talk to the neighborhood about lighting. Director Avakian: WE have talked ot neighbors and received input from the neighborhood. It would be low level street lighting, safety perminiter lights. There could be several options. Light timers, lights could be focused on specific areas in the evening. Park hours are up to 10pm per city oridanance. Chair Spector: Function and design in park. Hope field could be used in multiple ways. Very exciting project. Congratulations. Commissioner Stowe: Congratulations on the grant. There is very good directional LED lighting now available. Director Avakian: Important that there is field and grass area that is not only dog park and how we design it. Thank you for comments. b. Mitchell Park: State Grant funding and timeline and park amenities. Chair Spector: Clarification on timeline for completion? Director Avakian: Designs will start in spring 2022. Usage to possibly begin in Spring 2023. c. Laguna Lake Park: Status of dog park enhancement and bike park. Commissioner Stowe: Looks great and what the public wanted. What is the fencing timeline? Director Avakian: We will communicate that to our user groups when we know. SLO Throwers Group and Dog Groups in particular. We will get professional opinions from fencing company and over the next two months we will have more information. Parks and Recreation Committee Minutes for February 2, 2022 5 | P a g e d. Cheng Park Enhancement Commissioner Roudebush: The park has a large transient population. What is the consideration for increased lighting? Director Avakian: This is a CIP project. Large Bamboo has taken over and unfortunately it provided a barrier where unwanted activity was occuring. There is new fencing that has been installed and it has reduced unwanted activities. Architectural lighting. Commissioner Webber: Thanks for brining lighting up Commissioner Roudebush. e. Eto Park Enhancement f. North Broad Street Park Project g. Righetti Ranch Park System h. San Luis Ranch and Avila Ranch Developments Commissioner Stowe: You may not want to comment. Which funding and build model do you prefer? Director Avakian: The property was sold and developed in Margarita however they have not sold off that last parcel, so the community still does not have a park. Pros and Cons to both City or Developer park build. Timing wise is beneficial for the developer to do it, but for amenities control, the city has more control but could take longer. The model is more of a developer build and hand off to the city. Commissioner Roudebush: Can you provide a Cal Poly Linear project update? Can those ideas be brought in later for consideration? Director Avakian: The city has done this collaboration throughout the years. Envision a park. I worked with a class (student landscape architects) on the Linear Park project. We will provide more on their vision and we will consider what they presented. Commissioner Stowe: Complements on setting up this project. Was very impressive. Thank you for the opportunity to talk to them. It was an outstanding experience. Chair Spector: Do you have a Broad Street Project timeline? Director Avakian: Final design this summer and final construction in fall. Rezoned from Open Space to Park. Public Works and Community Development are all short staffed. Significantly down project and program managers which has impacted this project. Chair Spector: There were a lot of lighting concerns for this park and now lighting is included in this plan. Director Avakian: Provided P&R Department Updates Parks and Recreation Committee Minutes for February 2, 2022 6 | P a g e Commissioner Roudebush: Noticed more Social Media Content. Great increase and appreciate it. Commissioner Howell: Appreciate the update on the unhoused community. Director Avakian: A Homeless Resource Manager has been hired by the city. Lots of moving parts to that position and hope to get more resources in that department. Commissioner Howell: Glad City of SLO is making that effort. Chair Spector: Great to hear about so many exciting projects. We can use Social Media to give project updates to the community and be aggressive to let people know whats going on and the progress. Would be a worthwhile effort. Director Avakian: Agree, however some things don’t have timelines and we can provide that information publicly until we do. But glad to provide as much as we can. Commissioner Applegate: Is the PPT available by itself for viewing. Director Avakian: Yes, all PPT are accessible in the Agenda Packet. I suggest we take a 5 minute break. Chair Spector: It is now 7:31 p.m. We will reconveine in 5 minutes. 3. Receive Staff and Program Updates for divisions of Aquatics, Golf, and Facilities - (Hyfield – 15 minutes) Recommendation: No Actions Aquatics: Commissioner Blair: Very pleased that your staffing levels have increased and to hear about all of your actions to augment Swim Center recruiting. I commend you and Shawn and all the others for making it happen. Golf: Commissioner Stowe: Is is possible to use “Square” for payments? Hyfield: Working with City Finance and right now the technology is not in sync. We hope to solve this soon. Commissioner Applegate: Wow, I commend you for moving forward in the face of all of the challenges at the Golf Course during the past year. Chair Spector: Kudos to you on progressing with all of these challenges. Hyfield: As shout out to my team for all of their efforts during these situations and getting things solved. Parks and Recreation Committee Minutes for February 2, 2022 7 | P a g e Facilities: Commissioner Stowe: Much tagging recently in many Parks. What does the city plan to do? Hyfield: Working with PD for increased patrols and considering cameras. Trying to clean as much as we can and as quickly as possible. One idea might be to close restrooms earlier at dusk. Working with Public Works and Maintenance. Director Avakian: Tagging and Graffiti is now a PD responsibility and taking the lead. 4. Receive Staff and Program Updates for divisions of Community Services, Youth Services, and Public Art - (Burger – 15 minutes) Recommendation: No Actions Commissioner Roudebush: The public art program is fenominal. Any update about the project for the outside of the SLOMA building? Burger: It is a project run by SLOMA, not by P&R. Commissioner Applegate: Kudos to you making all of the YS programs work during this pandemic and for keeping programs open while smiling. Chair Spector: Its incredible on what’s going on and thank you to you and your staff. Commissioner Webber: Congratulations on the Public Park projects. Chair Spector: Any other comments? None. SUBCOMMITTEE LIAISON REPORTS & COMMUNICATIONS Subcommittee Liaison Reports (Chair) – 15 minutes) a. Adult and Senior Programming: Commissioner Blair Thanks to Commissioner Spector for all of his hard work over the last 10 years. Membership down due to current circumstances. Hope to add city staffing to help support their volunteers. b. Active Transportation Committee: Commissioner Webber Not a lot to report. Pavement plan meetings are still taking place. Parks and Recreation Committee Minutes for February 2, 2022 8 | P a g e c. Jack House Committee: Commissioner Applegate d. Youth Sports Association: Commissioner Stowe No report Communication ADJOURNMENT Meeting adjourned at 8:51 p.m. on February 2, 2022 To the Regular M eeting of the Parks and Recreation Committee as approved by the PRC to Wednesday , March 2 , 2022, at 5:30 p.m. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participa te in a meeting should direct such request to the Parks and Recreation Department at (805) 781-7300 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. Meeting audio recordings can be found at the fol lowing web address: http://opengov.slocity.org/WebLink/Browse.aspx?id=61014&dbid=0&repo=CityClerk