HomeMy WebLinkAbout07-16-2013 agenda
Tuesday, July 16, 2013
5:30 p.m.
SPECIAL MEETING
Council Hearing Room
990 Palm Street
CALL TO ORDER: Mayor Jan Marx
ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Carlyn
Christianson, Vice Mayor Kathy Smith, and Mayor Jan Marx
PUBLIC COMMENT ON CLOSED SESSION ITEM
CLOSED SESSION
CONFERENCE REGARDING PROPERTY NEGOTIATIONS
Pursuant to Government Code § 54956.8
Property: APN’s 053-161-014 and 053-141-013
Property Owner negotiator: KFK Family Trusts, Wayne Longcrier, Trustee
Property: APN 053-151-016
Property Owner Negotiator: BP West Coast Products LLC
City of San Luis Obispo Negotiators: Tim Bochum, Peggy Mandeville, J. Christine
Dietrick, Andrea s. Visveshwara, Cathy
Springford of Hamner, Jewell & Associates
Negotiations: Provide direction to City negotiators regarding
price and terms of payment
Adjourn to Regular Meeting of July, 16, 2013
Council Agenda Tuesday, July 16, 2013
2
6:00 p.m.
REGULAR MEETING
Council Chamber
990 Palm Street
CALL TO ORDER: Mayor Jan Marx
ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Carlyn
Christianson, Vice Mayor Kathy Smith, and Mayor Jan Marx
PLEDGE OF ALLEGIANCE: Council Member Christianson
REPORT FROM CLOSED SESSION - (DIETRICK)
PRESENTATIONS
PROCLAMATION – CHILDREN’S BILL OF RIGHTS – (MARX – 5 MINUTES)
PROCLAMATION – HONORING THE LIFE OF ROD LEVIN – (MARX – 5 MINUTES)
PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total)
The Council welcomes your input. You may address the Council by completing a speaker slip and
giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that
are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or
take action on issues not on the agenda, except that members of the Council or staff may briefly
respond to statements made or questions posed by persons exercising their public testimony rights
(Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. Staff reports and other
written documentation relating to each item referred to on this agenda are on file in the City Clerk’s
Office in Room 4 of City Hall.
CONSENT AGENDA
A member of the public may request the Council to pull an item for discussion. Pulled items shall
be heard at the close of the Consent Agenda unless a majority of the Council chooses another
time. The public may comment on any and all items on the Consent Agenda within the three
minute time limit.
C1. FY 2013-16 ANIMAL CARE AND CONTROL SERVICES CONTRACT WITH
THE COUNTY OF SAN LUIS OBISPO. (GESELL)
RECOMMENDATION: 1) Approve a three-year contract with the County of San Luis
Obispo for the continued provision of Animal Care and Control Services from Jul y 1,
2013 to June 30, 2016 in the amount of $113,188 for the first year, with annual
adjustments thereafter. 2) Authorize the Mayor to execute the contract.
Council Agenda Tuesday, July 16, 2013
3
C2. CONSIDERATION OF 2012 PROGRAM YEAR COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) FUNDING REALLOCATION. (JOHNSON/COREY)
RECOMMENDATION: As recommended by the Human Relations Commission (HRC),
adopt a resolution to approve reallocation for $95,000 of 2012 CDBG Program Year
funds.
C3. GRANT FUNDED BROAD STREET TRAFFIC SIGNAL CONVERSION,
SPECIFICATION NO. 90875. (GRIGSBY/HUDSON/CRISP)
RECOMMENDATION: 1) Approve plans and specifications for the grant funded Broad
Street Traffic Signal Conversion Project, Specification No. 90875, and authorize staff to
advertise for bids. 2) Authorize City Manager to award a contract for the Broad Street
Traffic Signal Conversion Project, Specification No. 90875, if the lowest responsible bid
is within the Engineer’s Estimate of $210,000. 3) Authorize a sole source contract
award to Iteris in the amount of $131,015.92 to procure equipment and configure
systems for an upgrade to the City’s Traffic Signal Vehicle Detection System along the
Broad Street corridor as a part of the Broad Street Traffic Signal Conversion Project,
Specification No. 90875. 4) Appropriate $238,700 in additional State Highway Account
(SHA) grant funding in support of equipment acquisition and construction of the Broad
Street Traffic Signal Conversion Project, Specification No. 90875.
C4. WATER RECLAMATION FACILITY ENERGY EFFICIENCY PROJECT -
COMPLETION OF DESIGN. (MATTINGLY/HIX)
RECOMMENDATION: 1) Approve the completion of the design for the Water
Reclamation Facility Energy Efficiency Project at a cost of $517,000; 2) Authorize the
City Manager to execute a Work Order to complete the project design, subject to
contract review and approval as to form by the City Attorney; and 3) Approve the
transfer of $517,000.000 into the design phase of the Water Reclamation Facility energy
efficiency project account from the sewer fund working capital.
C5. BIENNIAL REVIEW OF ADVISORY BODY BYLAWS. (DIETRICK/KENNEDY
GRIMES)
RECOMMENDATION: 1) Adopt a resolution amending various City advisory body
bylaws incorporating amendments recommended by the respective advisory body,
as well as by staff. 2) Adopt the July 2013 Advisory Body Handbook.
Council Agenda Tuesday, July 16, 2013
4
C6. AMEND SCOPE OF WORK WITH JOHNSON AVIATION TO PROVIDE
TECHNICAL ASSISTANCE WITH AIRPORT LAND USE PLAN CHAPTER OF
LAND USE ELEMENT UPDATE. (JOHNSON/MURRY)
RECOMMENDATION: Authorize an increase in the scope of work and a contract
amendment in an amount not to exceed $80,000 under an existing agreement with
Johnson Aviation in order to provide technical assistance with preparing an Airport Land
Use Plan chapter of the Land Use Element as part of the General Plan Update.
C7. RETROSPECTIVE DEPOSIT PAYMENT AND PAYMENT PLAN.
(IRONS/PADILLA)
RECOMMENDATION: 1) Accept a credit in the amount of $452,294 from the California
Joint Powers Insurance Authority (CJPIA). 2) Authorize an initial payment of
$1,096,378 to the CJPIA for the retrospective deposit balance due July 2013. 3) Direct
staff to notify the CJPIA of the City’s intent to participate in a five installment payment
plan with a fee of 1.990% on the remaining retrospective deposit balance.
C8. TAIT COMMUNICATIONS - RADIO SYSTEM MAINTENANCE AND SUPPORT
CONTRACT. (PADILLA/GUARDADO)
RECOMMENDATION: 1) Approve an agreement with Tait Communication, for a two-
year radio system maintenance services contract in the amount of $52,736.00. 2)
Authorize the City Manager to execute the maintenance and support agreement with
Tait Communications.
C9. APPROVAL OF THE FINAL MAP AND ACCEPTANCE OF SUBDIVISION
IMPROVEMENTS FOR TRACT 2943 PHASE 1, 151 SUBURBAN ROAD
(TR 74-07). (GRIGSBY/HANNULA/DOSTALEK)
RECOMMENDATION: 1) Adopt a resolution approving the Final Map for Tract 2943
Phase 1, 151 Suburban Road; and 2) Adopt a resolution accepting the public
improvements and certifying completion of the required private subdivision
improvements for Tract 2943 Phase 1, 151 Suburban Road.
Council Agenda Tuesday, July 16, 2013
5
PUBLIC HEARINGS
PH1. REVIEW OF MOBILE FOOD VENDOR ORDINANCE.
(JOHNSON/DAVIDSON)
RECOMMENDATION: Continue review of draft ordinance to a date uncertain to
accommodate further ordinance revisions.
PH2. A RESOLUTION OF NECESSITY TO AUTHORIZE THE USE OF EMINENT
DOMAIN TO ACQUIRE A TEMPORARY CONSTRUCTION EASEMENT IN
APN: 053-151-016 FOR CONSTRUCTION OF THE LOS OSOS VALLEY
ROAD-HIGHWAY 101 INTERCHANGE PROJECT, SPECIFICATION NO.
99821, AND CEQA FINDINGS.
(GRIGSBY/DIETRICK/MANDEVILLE/VISVESHWARA – 30 MINUTES)
RECOMMENDATION: 1) Adopt the proposed Resolution of Necessity (Attachment 1) to
acquire the Temporary Construction Easement through eminent domain and make
findings that the proposed acquisition of property was analyzed in the adopted Mit igated
Negative Declaration for the project. 2) Authorize the expenditure of $50,000 from the
project account for legal counsel, continued real estate services from Hamner, Jewell &
Associates, the City’s approved on-call right-of-way agents, continued appraisal
services from Schenberger, Taylor, McCormick and Jecker, and continued engineering
services from Dokken Engineering for the purposes of commencing eminent domain
litigation and obtaining an order of possession. 3) Authorize the deposit of probable
compensation in the amount of $15,500 from the project account to the State of
California as set forth in California Civil Procedure Code section 1255.010, et seq. for
eminent domain.
BUSINESS ITEMS
B1. LOCAL REVENUE MEASURE ADVISORY COMMITTEE. (LICHTIG/CODRON
– 30 MINUTES)
RECOMMENDATION: 1) Adopt a resolution establishing the Local Revenue Measure
Advisory Committee; and 2) Authorize the City Manager to execute a contract with FM3
in an amount not to exceed $30,000 for research services i ncluding the conduct a new
scientific public opinion survey.
Council Agenda Tuesday, July 16, 2013
6
COUNCIL LIAISON REPORTS (not to exceed 15 minutes)
Council Members report on conferences or other City activities. Time limit—3 minutes.
COMMUNICATIONS (not to exceed 15 minutes)
At this time, any Council Member or the City Manager may ask a question for clarification, make an
announcement, or report briefly on his or her activities. In addition, subject to Council Policies and
Procedures, they may provide a reference to staff or other resources for factual information, request staff
to report back to the Council at a subsequent meeting concerning any matter, or take action to direct
staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)
ADJOURN.
City Council regular meetings are televised live on Charter Channel 20. The City of San Luis Obispo is committed to
including the disabled in all of its services, programs, and activities. Telecommunications Device for the Deaf (805 ) 781-7107.
Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda informati on, call
781-7100.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection in the City Clerk’s office located at 990 Palm Street, San Luis Obispo, during normal business hours.
POSTING STATEMENT: I, Maeve Kennedy Grimes, City Clerk, do hereby certify that on
July 9, 2013, by 5:00 p.m., a true and correct copy of this agenda was posted on the bulletin board
outside City Hall, 990 Palm Street, San Luis Obispo, CA. Internet access to agendas and related
material is available prior to Council Meetings at www.slocity.org.