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Home My WebLink About09-03-2013 amended agenda Amended Agenda Tuesday, September 3, 2013 5:00 p.m. SPECIAL MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Carlyn Christianson, Vice Mayor Kathy Smith, and Mayor Jan Marx PRESENTATIONS EMPLOYEE SERVICE AWARDS – (IRONS) Adjourn to Regular Meeting of September 3, 2013 Council Agenda Tuesday, September 3, 2013 2 6:00 p.m. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Carlyn Christianson, Vice Mayor Kathy Smith, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Council Member Ashbaugh PRESENTATIONS PROCLAMATION – CANCER AWARENESS MONTH – (MARX – 5 MINUTES) PROCLAMATION – SLO GREEN APPLE DAY OF SCHOOL RESPONSIBILITY – (MARX – 5 MINUTES) APPOINTMENTS A1. RECOMMENDATION FOR APPOINTMENTS TO THE PLANNING COMMISSION. – (MARX/SMITH/SCHROEDER – 10 MINUTES) RECOMMENDATION: Confirm appointments to the Planning Commission of William Riggs, to complete an unexpired term to March 31, 2016 and Ronald Malak, to complete an unexpired term to March 31, 2014. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk’s Office in Room 4 of City Hall. Council Agenda Tuesday, September 3, 2013 3 CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. Item C1 Moved to B4 C1. WATER RECLAMATION FACILITY ENERGY EFFICIENCY PROJECT – FINANCING. - (MATTINGLY/PADILLA) RECOMMENDATION: 1) Adopt a resolution accepting the financing proposal from Green Campus Partners and authorizing staff to proceed with development of financing documents with Green Campus Partners in the amount of $7,479,000* for the Water Reclamation Facility Energy Efficiency Project and return September 17, 2013 for review and consideration by the City Council and the Capital Improvement Board. 2) Appropriate the amount of $55,000 from Sewer Fund working capital to pay for the costs associated with the development of the loan documents and issuance of the debt. *(the requested amount is higher than the amount shown in May due to the fact that rebates from PG&E in the amount of $293,000 were first assumed to be available at the time the debt would be issued. Staff has since learned that these rebates will not be made available until after construction is complete) C2. AGREEMENT WITH ICMA-RC TO PROVIDE SERVICES FOR THE PURPOSE OF TRANSFERRING ASSETS FROM THE DISSOLVED SAN LUIS OBISPO EMPLOYEES RETIREE MEDICAL TRUST TO A HEALTH REIMBURSEMENT ACCOUNT. – (IRONS/OUELLETTE/MALICOAT/ZOCHER) RECOMMENDATION: Adopt a resolution authorizing the establishment of a Health Reimbursement Account (HRA) through ICMA-RC for the sole purpose of transferring assets from the dissolution of the San Luis Obispo Employees Retiree Medical Trust (RMT) and authorize the City Manager to execute any necessary documents. PUBLIC HEARINGS PH1. REVIEW OF AMENDMENTS TO TITLE 17 (ZONING REGULATIONS – SAFE PARKING ORDINANCE) OF THE MUNICIPAL CODE. – (JOHNSON/COREY – 45 MINUTES) Council Agenda Tuesday, September 3, 2013 4 RECOMMENDATION: As recommended by the Planning Commission, 1) Introduce proposed amendments to Title 17 (Zoning Regulations) to allow for a safe parking program in the City of San Luis Obispo; and 2) Adopt the Negative Declaration of Environmental Impact. BUSINESS ITEMS B1. DEFER AND CARRY FORW ARD AND APPROPRIATION OF 2012-13 DEVELOPMENT REVENUES TO PAY FOR TEMPORARY CONTRACT STAFF ASSISTANCE AND CONSULTANT SERVICES; AND REQUEST FOR PROPOSALS (RFP) – FOR BUILDING, FIRE, ENGINEERING PLAN CHECK SERVICES, SPECIFICATION NO. 91200; AND PLANNING SERVICES, SPECIFICATION NO. 91201. – (JOHNSON/GRIGSBY/HINES/PADILLA – 30 MINUTES) RECOMMENDATION: 1) Adopt a Resolution deferring, carrying forward and appropriating $300,000 of 2012-13 development review revenues and making that amount available in 2013-14 to pay for temporary contract staff assistance and consultant services (“Development Related Services”); and 2) Approve the Request for Proposals (RFP) to provide plan check and planning “on-call” services to supplement planning, engineering and building resources to maintain processing times, as follows. a) Building, Fire, and Engineering Plan Check Services (Specification No. 91200) b) Planning Services (Specification No. 91201 ) c) Authorize the City Manager to execute agreements with the selected consulting firms. d) Authorize the Finance Director to execute and amend Purchase Orders for individual consultant service contracts in an amount not-to-exceed the authorized carry forward amount. B2. LOCAL REVENUE MEASURE ADVISORY COMMITTEE MEMBER SELECTION. – (LICHTIG/CODRON – 30 MINUTES) RECOMMENDATION: Discuss and select the membership of the Local Revenue Measure Advisory Committee. B3. ORDINANCE PROHIBITING THE USE OF “SKY LANTERNS”. – (HINES/MAGGIO – 20 MINUTES) RECOMMENDATION: Introduce an ordinance amending the California Fire Code, as amended by the City of San Luis Obispo, to modify section, 302.1 defining “sky lanterns”, and add new section 308.1.6.3 prohibiting the ignition and launching of Sky Lanterns, or similar open-flame devices that are capable of leaving the ground, within the City limits. Council Agenda Tuesday, September 3, 2013 5 Item B4 Moved from C1 B4. WATER RECLAMATION FACILITY ENERGY EFFICIENCY PROJECT – FINANCING. - (MATTINGLY/PADILLA) RECOMMENDATION: 1) Adopt a resolution accepting the financing proposal from Green Campus Partners and authorizing staff to proceed with development of financing documents with Green Campus Partners in the amount of $7,479,000* for the Water Reclamation Facility Energy Efficiency Project and return September 17, 2013 for review and consideration by the City Council and the Capital Improvement Board. 2) Appropriate the amount of $55,000 from Sewer Fund working capital to pay for the costs associated with the development of the loan documents and issuance of the debt. *(the requested amount is higher than the amount shown in May due to the fact that rebates from PG&E in the amount of $293,000 were first assumed to be available at the time the debt would be issued. Staff has since learned that these rebates will not be made available until after construction is complete) COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURN. City Council regular meetings are televised live on Charter Channel 20. The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities. Telecommunications Device for the Deaf (805) 781-7107. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information, call 781-7100. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office located at 990 Palm Street, San Luis Obispo, during normal business hours. POSTING STATEMENT: I, Sheryll Schroeder, Interim City Clerk, do hereby certify that on August 27, 2013, by 5:00 p.m., a true and correct copy of this agenda was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, CA. Reposted August 29, 2013 at 11:00 am. Internet access to agendas and related material is available prior to Council Meetings at www.slocity.org.