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HomeMy WebLinkAbout08-20-2013 b2 tf luce appointments FROM: Derek Johnson, Community Development Director Prepared By: Kim Murry, Long Range Planning SUBJECT: APPOINTMENT OF MEMBERS TO SERVE ON THE TASK FORCE FOR THE LAND USE AND CIRCULATION ELEMENTS UPDATE (TF-LUCE). RECOMMENDATION 1. Appoint Planning Commissioner Michael Multari and re-appoint Eric Meyer to serve as a resident participant on the TF-LUCE; and 2. Amend the TF-LUCE guidelines to allow TF-LUCE to elect a chair from its members rather than requiring the Planning Commission appointee to serve as chair. DISCUSSION Background The City Council previously advertised for residents to participate in the Land Use and Circulation Elements update process by serving on a special task force called the TF-LUCE. On March 13, 2012 the Council adopted TF-LUCE guidelines and appointed 16 residents and the Planning Commission’s appointee to serve on the Task Force. Since that time, two task force members (Dean Miller and Stephan Lamb) have resigned and one member was elected to Council (Carlyn Christianson) thereby making her ineligible to participate on the Task Force 1. In July, Eric Meyer, the Planning Commission representative on the TF-LUCE, indicated he would be leaving the City Planning Commission at the end of the month in order to serve on the County Planning Commission, but expressed an interest in continuing to participate on the TF-LUCE. TF-LUCE Guidelines With Eric Meyer’s resignation from the City Planning Commission, he is no longer eligible to serve as the Planning Commission’s member (see Guidelines, Attachment 1). This leaves the task force with 13 members and without Planning Commission representation. The City Clerk has advertised for replacement members to serve on the TF-LUCE and Mr. Meyer has applied to serve as a resident participant. Other applications may be submitted by the close of the application period which is on August 16, 2013. The Council-adopted Guidelines indicate that the Planning Commission is to provide a member to serve as chairperson to the TF-LUCE. Since the Planning Commission has statutory role 2 in the 1 Section 508. Limitations. No member of the Council shall be appointed to or serve as a voting member of any City Board, Committee, Commission, or Authority, whether composed of citizen volunteers, City employees, or a combination of both. This is not to be construed as prohibiting members of the Council from serving on Committees or subcommittees of the Council itself, or of agencies representing other levels of government. 2 Government Code §§65352, 65854 and 65855. Meeting Date Item Number August 20, 2013 B2 - 1 TF-LUCE Membership Page 2 General Plan update process, it is important to include representation of this body as part of the resident task force. The Planning Commission has participated in the community outreach events and has been kept up to date on Task Force discussions and recommendations as vital input to s own recommendations to Council. On July 24, 2013, the Commission designated Mike Multari as the Commission’s representative to serve on the TF-LUCE. TF-LUCE Membership At the time Task Force member Christianson announced her resignation, Task Force members discussed the topic of recruiting new members to replace the three vacancies experienced over the previous year. The members noted that the LUCE update was entering into the critical stages of policy and alternatives recommendations that relied on input from the community over the preceding 16 months. The general consensus expressed was that the Task Force members felt their membership was of sufficient size and geographic representation to complete the process. The City Clerk has advertised to fill all advisory body vacancies, including those on the TF-LUCE, with an application deadline of August 16, 2013. Staff will provide a list of TF-LUCE applicants as an agenda correspondence for the August 20th meeting. Staff will be prepared if the Council wishes to vote on replacement membership in a manner similar to how the original members were selected – through transparent overlays displayed on the projector. If Council determines that the current composition of the TF-LUCE with the addition of Commissioner Multari and re-appointment of Eric Meyer is the most appropriate approach for continuity and group productivity, staff also recommends a modification to the Guidelines to allow the Task Force to choose its own chair. This approach may address the TF-LUCE members’ concerns that introduction of new members may impact their work rhythm. Recommendation Although Mr. Meyer is resigning from the Planning Commission, he has expressed a desire and commitment to continue his participation on the TF-LUCE. The LUCE process has benefitted from Task Force members’ participation in the community outreach events and monthly meetings that have facilitated a rhythm and consistent interaction between TF-LUCE members. Of all applicants, Mr. Meyer has the experience of participating in the update process since the beginning of the work effort. Staff does not recommend the appointment of any other members based on input from the Task Force. The upcoming phase of the process involves policy discussions that will also need the insight of the advisory body with the legislative responsibility to make recommendations to the Council. In consideration of this, staff recommends the Council also appoint Mr. Multari, the Planning Commission’s representative, to the TF-LUCE. With the appointment of a Planning Commissioner as well as re-appointment of Mr. Meyer, the TF-LUCE will retain an odd number of members at 15 participants. CONCURRENCES Public Works staff concurs with the recommended approach. B2 - 2 TF-LUCE Membership Page 3 FISCAL IMPACT The Land Use and Circulation Element update effort has been funded in part by a $880,000 grant from the Strategic Growth Council augmented by General Funds in the amount of $300,000 for the Environmental Impact Report and $130,000 to augment Public Works staff needs. No additional funds are required to appoint TF-LUCE members since all members are resident volunteers. ALTERNATIVES 1. The Council could opt to appoint Mr. Meyer as a resident participant and to change the adopted guidelines to no longer require a Planning Commission appointee. This is not recommended as the Commission’s participation and guidance in this effort are especially important as the update process transitions to policy review. In addition, the Task Force would be left with an even number of members, potentially impacting the determination of a quorum and possibility of tie votes. 2. The Council could opt to not replace any members, thus leaving the Task Force with 13 members, thus addressing the issue of the need for an odd number of members. The current Vice Chair could serve as Chair, but a new Vice Chair would need to be elected from the membership. This is not recommended as Mr. Meyer brings a certain perspective that is not represented by other members. Also, as noted above, the role of the Planning Commissioner in this process is especially important as the process transitions to the policy review phase. 3. The Council could opt to replace all four vacant TF-LUCE positions with applicants from the current recruitment and with the appointment of Mr. Multari as the Planning Commission’s representative. This is not recommended because other applicants will not have the benefit of participating in the information sharing, TF-LUCE discussions, Planning Commission deliberations, and community outreach that has been conducted over the preceding year of the LUCE update process. ATTACHMENTS 1. Resolution 10339 (2012 Series) Creating the TF-LUCE and defining Guidelines 2. Resolution with recommended changes to TF-LUCE Guidelines AVAILABLE FOR REVIEW IN THE COUNCIL OFFICE TF-LUCE Binders with materials from meetings 1-16 T:\Council Agenda Reports\2013\2013-08-20\TF-LUCE Appointments (Johnson-Murry)\TF-LUCE_CAR.docx B2 - 3 RESOLUTION NO . 10339 (2012 Series ) A RESOLUTION OF THE CITY OF SAN LUIS OBISPO CREATING THE TAS K FORCE FOR THE LAND USE AND CIRCULATION ELEMENTS UPDATE (TF-LUCE ) AND DEFINING ITS TERM AND CHARG E WHEREAS,the Council of the City of San Luis Obispo appointed two General Pla n Advisory Committees to advise the City of San Luis Obispo during the last major update of th e Land Use and Circulation Elements adopted in 1994 ; and WHEREAS,the City received a Strategic Growth Council grant in the amount o f $880,000 with strict performance timeframes to update the City's Land Use and Circulatio n Elements ; and WHEREAS,in June 2011, the City Council approved goals for the 2011-2013 Financia l Plan including additional funding to support the update of the Land Use and Circulatio n Elements ; and WHEREAS,public participation has been a long tradition in land use issues in the Cit y of San Luis Obispo and public involvement is essential in updating the 1994 Land Use an d Circulation Elements ; an d WHEREAS,the public participation strategy calls for a Task Force for the Land Use an d Circulation Elements Update (TF-LUCE) to inform the update process at key milestones , provide feedback and recommendations and disseminate information to each participant's circl e of influence ; an d WHEREAS,previous direction from the City Council and good planning principle s confirm that city residents are critical to the General Plan update process ; and WHEREAS,the composition of the TF-LUCE should be representative of th e community interests with a requirement that participants live in the City ; an d WHEREAS,the City provided notice and solicited applications and resumes fro m residents interested in participating on the TF-LUCE ; and WHEREAS,establishing TF-LUCE Ground Rules and Terms of Engagement wil l provide a framework for collaborative communication among task force members and decision - makers ; an d WHEREAS,the City Council has duly considered all evidence, including the testimony of interested parties, and the evaluation and recommendations by staff presented at said hearing . NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Lui s Obispo that a Task Force for the Land Use and Circulation Elements Update is hereby create d with a composition, term, charge, ground rules and staff support as follows : R 10339 B2 - 4 Resolution No . 10339 (2012 Series ) Page 2 SECTION 1 .TF-LUCE .The Task Force for the Land Use and Circulation Elemen t shall be comprised of representatives to be appointed by the Council . The Task Force shall b e comprised of an odd number of participants . SECTION 2 .ACTION 1.The Planning Commission has appointed Eric Meyer to serve on the TF-LUCE . 2.The Council appoints the following residents to serve on the TF-LUCE : Walt Bremer Russell Brow n Carlyn Christianson Chuck Crotser Hemalata Dandeka r Jon Goet z David Juhnke Stephan Lamb Eric Meye r Dean Miller Matt Quaglin o Pierre Rademaker Chris Richardso n Rob Rossi Sandra Rowle y Carla Saunder s Sharon Whitne y 3.Task force members shall serve at the pleasure of the City Council and may, by a majority Council vote, be appointed, dismissed, or replaced . 4.The TF-LUCE is hereby established until the update of the Land Use and Circulatio n Elements is complete or until March 1, 2015 at the latest, at which point it will no longer be a standing committee with the possible extension of this term to be considered by the Cit y Council prior to that time . 5.The purpose of the TF-LUCE is to advise the City in developing recommendations t o update the General Plan . 6.The City will provide staff support to the TF-LUCE, with the Community Developmen t Director to be primarily responsible for providing this support, to include preparation o f agendas, and minutes, compilation of material for discussion at TF-LUCE meetings, and assistance with public outreach efforts . 7.The TF-LUCE Guidelines as shown in Exhibit A, and as may be amended by the City Council, shall apply to the TF-LUCE upon formation by the City Council, including B2 - 5 Resolution No . 10339 (2012 Series) Page 3 compliance with the Ralph M . Brown Act governing open meetings for local governmen t bodies . Upon motion of Council Member Ashbaugh, seconded by Council Member Smith, an d on the following vote : AYES : Council Members Ashbaugh, Carter and Smith, Vice Mayor Carpenter an d Mayor Marx NOES : None ABSENT : None The foregoing resolution was adopted this 13 th day of March, 2012 . ATTEST : 61.,(2- Elaina Cano City Cler k APPROVED AS TO FORM : B2 - 6 EXHIBIT A TF-LUCE GUIDELINE S Guidelines for the Task Force for the Land Use and Circulatio n Elements Update (TF-LUCE) City of San Luis Obisp o Community Development Departmen t 1.Introductio n The purpose of these Guidelines is twofold : 1)To clarify the respective roles of the each participant in the citizen advisor y committee process ; an d 2)To outline the roles, responsibilities and relationship of TF-LUCE and Staff t o clarify expectations and understanding of the overall process, so that TF- LUCE and Staff contribute to moving toward accomplishing the committee's specific goals within an appropriate schedule and budget . The advisory committee process is a collaborative one involving an often diverse arra y of individuals, stakeholders, and viewpoints, levels of expertise and matters of concern . The public, TF-LUCE appointees, and respective Community Development Departmen t staff (CDD staff), and staff from other agencies and offices all benefit in having a clea r understanding of their respective roles and responsibilities in the committees' conduct o f their official business . An effort has been made to cover all essential aspects of the committee operations , such as how appointments are made, how long each member's term is, th e responsibilities of different participants, conflict of interest issues, and meetin g procedures . Nonetheless, these Guidelines are not exhaustive, they do not incorporat e statutes and regulations which may apply to TF-LUCE operations, e .g . State ope n meetings law (Brown Act). The Guidelines strive to make adequate reference to othe r rules, as appropriate . 2 .Applicability These Guidelines apply to the Council-appointed Task Force for the Land Use an d Circulation Elements Update whose primary mission involves products and activitie s focused on the Land Use and Circulation Element update . B2 - 7 3.Establishment of TF-LUC E The TF-LUCE is being established to advise the City on matters related to the update of the Land Use and Circulation Elements of the General Plan . The advice provided by th e TF-LUCE is communicated to City staff which is tasked with providing recommendation s to Advisory Bodies and City Council . This task force is appointed by the City Council ; its establishment is not specifically required by any State laws or regulations . Therefore , the City Council has discretion to create, modify, and terminate the TF-LUCE, it s membership, mission statement, schedule, etc . at any time . The TF-LUCE is an agen t of the City of San Luis Obispo and members should be cognizant that their actions a s individuals or as a whole can have consequences to the City . 4.Committee Authorit y The TF-LUCE is advisory in nature and has no authority to approve, deny, or requir e modification to any policy or project under the task force's consideration . The tas k force's advice shall be conveyed to Advisory Bodies, Planning Commission and Cit y Council in all staff reports. City staff will acknowledge TF-LUCE input in formulation o f recommendations for action by Advisory bodies and City Council and will note where a differing recommendation is being made and the reasons for the difference . Whe n recording votes in meeting minutes, members voting for and against items will be noted . Staff is assigned responsibility for the timely completion of Council-approved Land Us e and Circulation Element update work program . 5.Appointment Process and Membership Ter m A)Size The size of a TF-LUCE shall be established by the City Council upon creation of the task force . The task force shall have an odd number of members ; this eliminate s ambiguity as to what constitutes a quorum, and minimizes the possibility of tie votes . B)Compositio n The composition of a TF-LUCE shall be determined at the time of its creation, to ensur e that specific community segments and/or other interest groups are represented in th e membership . All members must be residents of the City of San Luis Obispo . Pai d advocates will not be considered to serve on the TF-LUCE . The TF-LUCE will b e created by Council resolution . C)Vacancies and Application Proces s A vacancy or vacancies on a TF-LUCE shall exist : 1)When the committee is created 2 B2 - 8 2)When a member or members is/are formally removed by the City Council, o r 3)When the Council receives and acknowledges a letter of resignation from a n incumbent . Vacancies on the TF-LUCE shall be advertised by the City Clerk in the same manner as the original appointments by the Council . Applications for TF-LUCE membership shal l be submitted on forms provided by the City Clerk, and shall be accepted by the Clerk . The temporary absence of members to fill vacancies as described in this section shal l not affect a recommendation by staff and/or the TF-LUCE to Advisory Bodies or to th e Council . D)Selection Proces s Upon the close of an application period, a copy of each application submitted will b e given to the Council for review . Appointment(s) shall be made by the full Council . Whe n considering members, a goal of geographical representation in the selection proces s will be weighed . E)Term of Offic e The term of office for a TF-LUCE and its members is established by the City Counci l when it creates the committee . The TF-LUCE shall serve at the discretion of the Counci l for the term of appointment outlined in a resolution . 6 .Task Force Operation s A)Task Force Mission and Responsibilitie s The specific mission for the TF-LUCE and its term of service shall be to : 1)Advise the City in the development of recommendations during the process of discussing issues, opportunities and vision ; reviewing alternatives ; an d developing policy as part of the Land Use and Circulation Elements update . 2)Review and comment upon other matters related to the TF-LUCE's functio n as part of the Land Use and Circulation Elements update, upon specifi c direction by the City Council . B)Officers and Rules of Conduct The responsibilities of the TF-LUCE also include an election of officers, consisting of a t least a Vice-Chair . The Chair shall lead all meetings, be the primary spokesperson fo r the TF-LUCE, and be the primary committee liaison to City staff and the public . Staff i n consultation with the Chairperson shall develop the agenda for each TF-LUCE meeting . The Chair shall be the member appointed by the Planning Commission . The Vice-Chai r shall fulfill the duties of Chair in the latter's absence . The Recording Secretary will b e the Community Development Director or his/her designee, who will take action minute s of motions and make a digital recording of each meeting . At a minimum, these minute s 3 B2 - 9 shall clearly convey actions and motions taken by the TF-LUCE . These minutes are t o be considered, amended as needed and approved by the full task force at the earlies t possible time, and signed by the Chairperson . In addition, the task force may adop t specific rules of conduct and procedure, as long as such rules are consistent wit h applicable laws and regulations (including these Guidelines). C)Meeting Procedur e The TF-LUCE is subject to the Brown Act, which sets standards for public notice as t o meeting time, date and location as well as items to be discussed . Significan t implications are as follows : 1)Noticing of all TF-LUCE meetings, including time, location and an agenda , must be posted in a public place within the applicable area . Efforts should b e made to provide adequate public notice beyond minimum Brown Act requirements of seventy-two (72) hours . 2)All TF-LUCE meetings must be open and public . Meetings are to be held in a facility which makes adequate provision for attendance by all intereste d members of the public . 3)Members of the public are to be given an opportunity to speak to the TF- LUCE on any regular agenda item at the time it is being discussed . Member s of the public will also be given an opportunity to speak to any relevant non - agenda item . All public speakers are subject to reasonable time constraint s established by the TF-LUCE Chairperson and any adopted procedures . Al l public speakers are to identify their names and relevant business and/o r personal interests they are representing for the record . 4)The TF-LUCE will attempt to establish a consistent regular meeting time an d location in their rules of conduct . 5)Minutes of TF-LUCE meetings will be kept on file by the Communit y Development Department . These minutes shall be available for any intereste d person to examine . 6)The TF-LUCE will elect the Vice-Chair no later than its second meeting . 7)Meetings shall run in a parliamentary style . Substantive issues will hav e higher priority than matters of procedural detail . The Chair has discretion i n guiding discussion of items among TF-LUCE members while allowing fo r appropriate public input . 8)Staff may address the TF-LUCE at any time, with timely recognition by th e Chair . 9)Quorum : A majority of the members of the TF-LUCE constitute a quorum . Decisions are made by a majority of the members present and voting . N o business may be transacted if less than a quorum is present . Formal votes b y a committee are to have a motion and second, prior to allowing furthe r discussion and a vote . 10)Members of the TF-LUCE shall not vote on issues which involve a legal o r ethical conflict of interest or duty (See section 7 ) 11)Subcommittees : the TF-LUCE may select subcommittees to focus on issue s or subjects meriting more detailed work outside of the full task force . 4 B2 - 10 Subcommittees are made up of TF-LUCE members only, and must numbe r less than a quorum of the full TF-LUCE . Subcommittee meetin g arrangements may be set by either the staff or the TF-LUCE . Such meeting s are not legally required to be noticed or posted, but every effort should b e made by a subcommittee officer or member to notice and/or post th e meetings, as they are open to any interested member of the public . Information about their time and location is to be made available through th e overall TF-LUCE secretary and through CDD staff . Subcommittees shal l choose a Chair and a Vice-Chair, and may choose a Recording Secretary fo r preparing informal minutes . A report from any subcommittee meeting shall b e made at the next full TF-LUCE meeting . Staff support for subcommitte e meetings may be provided, but is not required . D)Attendance TF-LUCE members shall make every effort to attend regular meetings . Any membe r who is unable to attend any meeting shall contact the TF-LUCE Chair or Communit y Development Department staff at least seventy-two (72) hours prior to the meeting . Three (3) consecutive unannounced absences or five (5) consecutive absences by a member shall be grounds for dismissal from the TF-LUCE, subject to the discretion o f the Council . E)Appearance on TF-LUCE's behalf The Chair, Vice-Chair, or other duly authorized TF-LUCE member shall speak for th e task force at any applicable non-TF-LUCE public hearing or other meeting as authorize d by the TF-LUCE. Individual members of TF-LUCE not so designated, who do testify at a public hearing or other meeting, shall clearly identify themselves as speakin g individually as a member of TF-LUCE, and shall clearly indicate that they are no t authorized to speak for the full committee . F)Timely adjournment of evening meeting s To encourage public participation, evening meetings of the TF-LUCE will be organized , agendized, and run so as to finish at a reasonable hour. If the TF-LUCE finds it s evening meetings habitually running past 9:30 PM, staff and the Chair will work together to shorten the agendas and, if necessary, to expedite task force discussion and actio n on items . 7 .Conflicts of Interes t TF-LUCE members are not considered to be "public officials" as defined in § 82048 o f the California Government Code, and therefore are not subject to the State Politica l Reform Act and its disclosure provisions (Government Code §§ 81000 et seq .). Nevertheless, TF-LUCE members shall remove themselves from all discussions an d 5 B2 - 11 votes on matters in which they have any direct personal financial interest, or where th e member's professional allegiance and/or personal bias cannot be set aside to allow th e member's fair consideration of the issue(s) at hand . In gauging such extra-legal conflicts of interest and/or duty, each member shall exercis e careful judgment and introspection in giving priority to the interests of fairness an d objectivity ; if there is any reasonable doubt that the member has a conflict, the membe r shall refrain from participation in the task force's deliberations and vote(s). Should a member not refrain voluntarily, and should the member's participation specifically b e challenged by another TF-LUCE member, staff, or the public, the member's participation on any item of official task force business may be prevented by a two-third s majority vote of the full TF-LUCE (i .e ., at least two-thirds of the total incumben t membership, including the member in question). Pervasive or recurring conflicts o f interest and/or duty should lead a member to resign voluntarily from a TF-LUCE, an d may be grounds for a dismissal by the Council . 8 .TF-LUCE and Staff Responsibilitie s A)TF-LUCE Member Responsibilitie s The responsibilities of the individual TF-LUCE members include : 1)Punctually and fully attend all regular and special meetings of the TF-LUC E and all relevant subcommittee meetings, to the maximum possible extent ; 2)Come to all meetings fully prepared, having reviewed the agenda and al l related written/graphic material available before the meeting ; 3)Conscientiously follow high ethical standards in putting the broad publi c interest ahead of any personal interest and/or bias, and to abstain from al l discussions and votes where this is not possible ; 4)Promote full and open discussion of all matters of official task force business ; 5)Support the task force Chair, Vice-Chair, and staff in maintaining order , keeping discussions relevant to the business at hand, and following prope r procedures, while giving primary attention to matters of substance . Be cognizant of the grant time frame and constraints and strive to commen t on products/concepts presented in a productive and expeditious manner . B)CDD Staff Responsibilitie s Staff responsibilities in supporting the TF-LUCE include : 1)Timely completion of deliverables within budget . 2)Schedule all TF-LUCE meetings pertaining to Land Use and Circulatio n Element update issues, make arrangements for all facilities, distribut e written/graphic materials, notices, agendas, etc . For such meetings , coordinate necessary staff participation and guest speakers ; 6 B2 - 12 3)For TF-LUCE meetings as appropriate, prepare recommendations and othe r material for TF-LUCE review and comment . Advise the TF-LUCE on matters of both substance and procedure ; 4)Assist the TF-LUCE Chair in promoting full and open participation by all TF- LUCE members and other people in attendance at any meeting, keepin g discussion pertinent to the business at hand ; 5)Handle information requests for material and general information related to the official business of the TF-LUCE ; 6)Report the TF-LUCE's activities, recommendations and comments t o Advisory Bodies or other decision-makers and officials within the framewor k of the overall presentation of staff recommendation on a task force product - goal (i .e . a draft element policy update, a technical element or portio n thereof); 7)At a minimum, coordinate the effective administration of a written survey to al l City residents modeled after the 1988 General Plan Survey ; 8)Manage an effective public outreach effort that maximizes public and residen t participation . 9)Coordinate with the Chair and Secretary on TF-LUCE meeting schedules . C)City Attorne y Staff support to the TF-LUCE will not be provided by the City Attorney . Specific lega l issues are to be directed through CDD to the City Attorney for response . 7 B2 - 13 RESOLUTION NO. (2013 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO APPOINTING NEW MEMBERS TO THE TASK FORCE FOR THE LAND USE AND CIRCULATION ELEMENTS UPDATE (TF-LUCE) AND UPDATING ITS GUIDELINES WHEREAS, the City received a Strategic Growth Council grant in the amount of $880,000 with strict performance timeframes to update the City’s Land Use and Circulation Elements; and WHEREAS, in June 2011, the City Council approved goals for the 2011-2013 Financial Plan including additional funding to support the update of the Land Use and Circulation Elements; and WHEREAS, public participation has been a long tradition in land use issues in the City of San Luis Obispo and public involvement is essential in updating the 1994 Land Use and Circulation Elements; and WHEREAS, the public participation strategy calls for a Task Force for the Land Use and Circulation Elements Update (TF-LUCE) to inform the update process at key milestones, provide feedback and recommendations and disseminate information to each participant’s circle of influence; and WHEREAS, previous direction from the City Council and good planning principles confirm that city residents are critical to the General Plan update process; and WHEREAS, the composition of the TF-LUCE should be representative of the community interests with a requirement that participants live in the City; and WHEREAS, the TF-LUCE membership has diminished in size due to resignations; and WHEREAS, the City Council desires to have a well-functioning task force to work through land use and circulation element policies and program recommendations; and WHEREAS, the City provided notice and solicited applications and resumes from residents interested in participating on the TF-LUCE; and WHEREAS, updating the TF-LUCE Ground Rules and Terms of Engagement will provide a framework for collaborative communication among task force members and decision- makers; and WHEREAS, the City Council has duly considered all evidence, including the testimony of interested parties, and the evaluation and recommendations by staff presented at said hearing. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo that the Task Force membership for the Land Use and Circulation Elements Update is hereby updated as follows: B2 - 14 Council Resolution No. XXXX (2013 Series) Page 2 SECTION 1. ACTION. 1. The Planning Commission has appointed Michael Multari to serve on the TF-LUCE. 2. The Council appoints the following resident to serve on the TF-LUCE: Eric Meyer 3. Task force members shall serve at the pleasure of the City Council and may, by a majority Council vote, be appointed, dismissed, or replaced. 4. The TF-LUCE will serve until the update of the Land Use and Circulation Elements is complete or until March 1, 2015 at the latest, at which point it will no longer be a standing committee with the possible extension of this term to be considered by the City Council prior to that time. 5. The purpose of the TF-LUCE is to advise the City in developing recommendations to update the General Plan. 6. The City will provide staff support to the TF-LUCE, with the Community Development Director to be primarily responsible for providing this support, to include preparation of agendas, and minutes, compilation of material for discussion at TF-LUCE meetings, and assistance with public outreach efforts. 7. The revised TF-LUCE Guidelines as shown in Exhibit A may be amended by the City Council and shall apply to the TF-LUCE, including compliance with the Ralph M. Brown Act governing open meetings for local government bodies. Upon motion of , seconded by , and on the following vote: AYES: NOES: ABSENT: The foregoing Resolution was adopted this _______________________, 2013. Mayor Jan Marx ATTEST: ____________________________ Sheryll Schroeder, Interim City Clerk B2 - 15 Council Resolution No. XXXX (2013 Series) Page 3 APPROVED AS TO FORM: _/s/ J.Christine Dietrick_____________________ Christine Dietrick, City Attorney B2 - 16 EXHIBIT A TF-LUCE GUIDELINES Guidelines for the Task Force for the Land Use and Circulation Elements Update (TF-LUCE) City of San Luis Obispo Community Development Department Revised August 20, 2013 1. Introduction The purpose of these Guidelines is twofold: 1) To clarify the respective roles of the each participant in the citizen advisory committee process; and 2) To outline the roles, responsibilities and relationship of TF-LUCE and Staff to clarify expectations and understanding of the overall process, so that TF- LUCE and Staff contribute to moving toward accomplishing the committee’s specific goals within an appropriate schedule and budget. The advisory committee process is a collaborative one involving an often diverse array of individuals, stakeholders, and viewpoints, levels of expertise and matters of concern. The public, TF-LUCE appointees, and respective Community Development Department staff (CDD staff), and staff from other agencies and offices all benefit in having a clear understanding of their respective roles and responsibilities in the committees’ conduct of their official business. An effort has been made to cover all essential aspects of the committee operations, such as how appointments are made, how long each member’s term is, the responsibilities of different participants, conflict of interest issues, and meeting procedures. Nonetheless, these Guidelines are not exhaustive, they do not incorporate statutes and regulations which may apply to TF-LUCE operations, e.g. State open meetings law (Brown Act). The Guidelines strive to make adequate reference to other rules, as appropriate. 2. Applicability These Guidelines apply to the Council-appointed Task Force for the Land Use and Circulation Elements Update whose primary mission involves products and activities focused on the Land Use and Circulation Element update. B2 - 17 Council Resolution No. XXXX (2013 Series) Page 5 3. Establishment of TF-LUCE The TF-LUCE is being established to advise the City on matters related to the update of the Land Use and Circulation Elements of the General Plan. The advice provided by the TF-LUCE is communicated to City staff which is tasked with providing recommendations to Advisory Bodies and City Council. This task force is appointed by the City Council; its establishment is not specifically required by any State laws or regulations. Therefore, the City Council has discretion to create, modify, and terminate the TF-LUCE, its membership, mission statement, schedule, etc. at any time. The TF-LUCE is an agent of the City of San Luis Obispo and members should be cognizant that their actions as individuals or as a whole can have consequences to the City. 4. Committee Authority The TF-LUCE is advisory in nature and has no authority to approve, deny, or require modification to any policy or project under the task force’s consideration. The task force’s advice shall be conveyed to Advisory Bodies, Planning Commission and City Council in all staff reports. City staff will acknowledge TF-LUCE input in formulation of recommendations for action by Advisory bodies and City Council and will note where a differing recommendation is being made and the reasons for the difference. When recording votes in meeting minutes, members voting for and against items will be noted. Staff is assigned responsibility for the timely completion of Council-approved Land Use and Circulation Element update work program. 5. Appointment Process and Membership Term A) Size The size of a TF-LUCE shall be established by the City Council upon creation of the task force. It is desirable for tThe task force shall to have an odd number of members; this eliminates ambiguity as to what constitutes a quorum, and minimizes the possibility of tie votes. B) Composition The composition of a TF-LUCE shall be determined at the time of its creationby the City Council, to ensure that specific community segments and/or other interest groups are represented in the membership. All members must be residents of the City of San Luis Obispo. Paid advocates will not be considered to serve on the TF-LUCE. The TF- LUCE will be created by Council resolution. C) Vacancies and Application Process B2 - 18 Council Resolution No. XXXX (2013 Series) Page 6 A vacancy or vacancies on a TF-LUCE shall exist: 1) When the committee is created 2) When a member or members is/are formally removed by the City Council, or 3) When the Council receives and acknowledges a letter of resignation from an incumbent. If the City Council determines that vacancies are to be filled, they Vacancies on the TF- LUCE shall be advertised by the City Clerk in the same manner as the original appointments by the Council. Applications for TF-LUCE membership shall be submitted on forms provided by the City Clerk, and shall be accepted by the Clerk. The temporary absence of members to fill vacancies as described in this section shall not affect a recommendation by staff and/or the TF-LUCE to Advisory Bodies or to the Council. D) Selection Process Upon the close of an application period, a copy of each application submitted will be given to the Council for review. Appointment(s) shall be made by the full Council. When considering members, a goal of geographical representation in the selection process will be weighed. E) Term of Office The term of office for a TF-LUCE and its members is established by the City Council when it creates the committee. The TF-LUCE shall serve at the discretion of the Council for the term of appointment outlined in a resolution. 6. Task Force Operations A) Task Force Mission and Responsibilities The specific mission for the TF-LUCE and its term of service shall be to: 1) Advise the City in the development of recommendations during the process of discussing issues, opportunities and vision; reviewing alternatives; and developing policy as part of the Land Use and Circulation Elements update. 2) Review and comment upon other matters related to the TF-LUCE’s function as part of the Land Use and Circulation Elements update, upon specific direction by the City Council. B) Officers and Rules of Conduct The responsibilities of the TF-LUCE also include an election of officers, consisting of a Chair and at least a Vice-Chair. The Chair shall lead all meetings, be the primary spokesperson for the TF-LUCE, and be the primary committee liaison to City staff and the public. Staff in consultation with the Chairperson shall develop the agenda for each TF-LUCE meeting. The Chair and Vice Chari shall be appointed by the Task Force.The Chair shall be the member appointed by the Planning Commission. The Vice-Chair B2 - 19 Council Resolution No. XXXX (2013 Series) Page 7 shall fulfill the duties of Chair in the latter’s absence. The Recording Secretary will be the Community Development Director or his/her designee, who will take action minutes of motions and make a digital recording of each meeting. At a minimum, these minutes shall clearly convey actions and motions taken by the TF-LUCE. These minutes are to be considered, amended as needed and approved by the full task force at the earliest possible time, and signed by the Chairperson. In addition, the task force may adopt specific rules of conduct and procedure, as long as such rules are consistent with applicable laws and regulations (including these Guidelines). C) Meeting Procedure The TF-LUCE is subject to the Brown Act, which sets standards for public notice as to meeting time, date and location as well as items to be discussed. Significant implications are as follows: 1) Noticing of all TF-LUCE meetings, including time, location and an agenda, must be posted in a public place within the applicable area. Efforts should be made to provide adequate public notice beyond minimum Brown Act requirements of seventy-two (72) hours. 2) All TF-LUCE meetings must be open and public. Meetings are to be held in a facility which makes adequate provision for attendance by all interested members of the public. 3) Members of the public are to be given an opportunity to speak to the TF- LUCE on any regular agenda item at the time it is being discussed. Members of the public will also be given an opportunity to speak to any relevant non- agenda item. All public speakers are subject to reasonable time constraints established by the TF-LUCE Chairperson and any adopted procedures. All public speakers are to identify their names and relevant business and/or personal interests they are representing for the record. 4) The TF-LUCE will attempt to establish a consistent regular meeting time and location in their rules of conduct. 5) Minutes of TF-LUCE meetings will be kept on file by the Community Development Department. These minutes shall be available for any interested person to examine. 6) The TF-LUCE will elect the Vice-Chair no later than its second meeting. 7) Meetings shall run in a parliamentary style. Substantive issues will have higher priority than matters of procedural detail. The Chair has discretion in guiding discussion of items among TF-LUCE members while allowing for appropriate public input. 8) Staff may address the TF-LUCE at any time, with timely recognition by the Chair. 9) Quorum: A majority of the members of the TF-LUCE constitute a quorum. Decisions are made by a majority of the members present and voting. No business may be transacted if less than a quorum is present. Formal votes by a committee are to have a motion and second, prior to allowing further discussion and a vote. B2 - 20 Council Resolution No. XXXX (2013 Series) Page 8 10) Members of the TF-LUCE shall not vote on issues which involve a legal or ethical conflict of interest or duty (See section 7) 11) Subcommittees: the TF-LUCE may select subcommittees to focus on issues or subjects meriting more detailed work outside of the full task force. Subcommittees are made up of TF-LUCE members only, and must number less than a quorum of the full TF-LUCE. Subcommittee meeting arrangements may be set by either the staff or the TF-LUCE. Such meetings are not legally required to be noticed or posted, but every effort should be made by a subcommittee officer or member to notice and/or post the meetings, as they are open to any interested member of the public. Information about their time and location is to be made available through the overall TF-LUCE secretary and through CDD staff. Subcommittees shall choose a Chair and a Vice-Chair, and may choose a Recording Secretary for preparing informal minutes. A report from any subcommittee meeting shall be made at the next full TF-LUCE meeting. Staff support for subcommittee meetings may be provided, but is not required. D) Attendance TF-LUCE members shall make every effort to attend regular meetings. Any member who is unable to attend any meeting shall contact the TF-LUCE Chair or Community Development Department staff at least seventy-two (72) hours prior to the meeting. Three (3) consecutive unannounced absences or five (5) consecutive absences by a member shall be grounds for dismissal from the TF-LUCE, subject to the discretion of the Council. E) Appearance on TF-LUCE’s behalf The Chair, Vice-Chair, or other duly authorized TF-LUCE member shall speak for the task force at any applicable non-TF-LUCE public hearing or other meeting as authorized by the TF-LUCE. Individual members of TF-LUCE not so designated, who do testify at a public hearing or other meeting, shall clearly identify themselves as speaking individually as a member of TF-LUCE, and shall clearly indicate that they are not authorized to speak for the full committee. F) Timely adjournment of evening meetings To encourage public participation, evening meetings of the TF-LUCE will be organized, agendized, and run so as to finish at a reasonable hour. If the TF-LUCE finds its evening meetings habitually running past 9:30 PM, staff and the Chair will work together to shorten the agendas and, if necessary, to expedite task force discussion and action on items. B2 - 21 Council Resolution No. XXXX (2013 Series) Page 9 7. Conflicts of Interest TF-LUCE members are not considered to be “public officials” as defined in § 82048 of the California Government Code, and therefore are not subject to the State Political Reform Act and its disclosure provisions (Government Code §§ 81000 et seq.). Nevertheless, TF-LUCE members shall remove themselves from all discussions and votes on matters in which they have any direct personal financial interest, or where the member’s professional allegiance and/or personal bias cannot be set aside to allow the member’s fair consideration of the issue(s) at hand. In gauging such extra-legal conflicts of interest and/or duty, each member shall exercise careful judgment and introspection in giving priority to the interests of fairness and objectivity; if there is any reasonable doubt that the member has a conflict, the member shall refrain from participation in the task force’s deliberations and vote(s). Should a member not refrain voluntarily, and should the member’s participation specifically be challenged by another TF-LUCE member, staff, or the public, the member’s participation on any item of official task force business may be prevented by a two-thirds majority vote of the full TF-LUCE (i.e., at least two-thirds of the total incumbent membership, including the member in question). Pervasive or recurring conflicts of interest and/or duty should lead a member to resign voluntarily from a TF-LUCE, and may be grounds for a dismissal by the Council. 8. TF-LUCE and Staff Responsibilities A) TF-LUCE Member Responsibilities The responsibilities of the individual TF-LUCE members include: 1) Punctually and fully attend all regular and special meetings of the TF-LUCE and all relevant subcommittee meetings, to the maximum possible extent; 2) Come to all meetings fully prepared, having reviewed the agenda and all related written/graphic material available before the meeting; 3) Conscientiously follow high ethical standards in putting the broad public interest ahead of any personal interest and/or bias, and to abstain from all discussions and votes where this is not possible; 4) Promote full and open discussion of all matters of official task force business; 5) Support the task force Chair, Vice-Chair, and staff in maintaining order, keeping discussions relevant to the business at hand, and following proper procedures, while giving primary attention to matters of substance. 6) Be cognizant of the grant time frame and constraints and strive to comment on products/concepts presented in a productive and expeditious manner. B) CDD Staff Responsibilities B2 - 22 Council Resolution No. XXXX (2013 Series) Page 10 Staff responsibilities in supporting the TF-LUCE include: 1) Timely completion of deliverables within budget. 2) Schedule all TF-LUCE meetings pertaining to Land Use and Circulation Element update issues, make arrangements for all facilities, distribute written/graphic materials, notices, agendas, etc. For such meetings, coordinate necessary staff participation and guest speakers; 3) For TF-LUCE meetings as appropriate, prepare recommendations and other material for TF-LUCE review and comment. Advise the TF-LUCE on matters of both substance and procedure; 4) Assist the TF-LUCE Chair in promoting full and open participation by all TF- LUCE members and other people in attendance at any meeting, keeping discussion pertinent to the business at hand; 5) Handle information requests for material and general information related to the official business of the TF-LUCE; 6) Report the TF-LUCE’s activities, recommendations and comments to Advisory Bodies or other decision-makers and officials within the framework of the overall presentation of staff recommendation on a task force product- goal (i.e. a draft element policy update, a technical element or portion thereof); 7) At a minimum, coordinate the effective administration of a written survey to all City residents modeled after the 1988 General Plan Survey; 8) Manage an effective public outreach effort that maximizes public and resident participation. 9) Coordinate with the Chair and Secretary on TF-LUCE meeting schedules. C) City Attorney Staff support to the TF-LUCE will not be provided by the City Attorney. Specific legal issues are to be directed through CDD to the City Attorney for response. B2 - 23 Page intentionally left blank. B2 - 24 Goodwin, Heather From: Sent: To: Subject: Sheryll Schroeder Interim City Clerk City of San Luis Obispo (805) 781 -7102 Schroeder, Sheryll Monday, August 19, 2013 4:10 PM Goodwin, Heather FW: Appointment of TF -LUCE Members From: Marx, Jan Sent: Monday, August 19, 2013 4:04 PM To: Schroeder, Sheryll Subject: FW: Appointment of TF -LUCE Members Please consider this agenda correspondence. Thanks, Jan From: Goetz, Jon [ma i Ito: JGoetz(&kmtg.com] Sent: Monday, August 19, 2013 4:00 PM To: Marx, Jan; Smith, Kathy; cchrist @slocity.org; Carpenter, Dan; Ashbaugh, John Cc: Johnson, Derek; Murry, Kim Subject: Appointment of TF -LUCE Members Mayor Marx and Councilmembers: RECEIVED 19 AGENDA CORRESPONDENCE Date item# I'd like to urge your support of the staff recommendation to reappoint Eric Meyer to the TF -LUCE, and to allow the Task Force to elect a chair from its members. Eric has been an excellent leader to the Task Force over the first year and a half of the LUCE Update process, and I believe it is important to the City that he be able to continue in this role. As Chair of the Task Force, he has been very effective in obtaining a wide range of input on land use and circulation issues, and bringing the Task Force to a consensus on those issues. His superior knowledge of City land use issues and background as a City Planning Commissioner has proved very helpful to the Task Force as we discuss the issues at hand. He has been very respectful of public input and Task Force member opinions, and has been instrumental in creating a fair and open process. If you change the rules to allow him to remain as Chair of the Task Force, I will support retaining him in that role. As you know, the TF -LUCE Update has been a very intensive, detailed process, and I hope we will be able to get to the finish line with Eric's continued involvement. Also, thanks to all of you for your continued support of the LUCE Update process. Jon E. Goetz Kronick Moskovitz Tiedemann & Girard 733 Marsh Street, Suite 210 San Luis Obispo, CA 93401 Main Line: (805) 786 -4302 Direct Line: (805) 250 -7955 ip,oetz@kmtp-.com I11!11I 1,�I111 , 11 QM'n AcEn0A coRp-Esponoence City. col' Sad August 19, 2013 TO: Mayor Marx & Members of the City Council FROM: Derek Johnson, Community Development Director VIA: Katie Lichtig, City Manages t, kL- SUBJECT: Item 132: TF -LUCE Appointments RECEIVED AUG 19 2013 AGENDA CORRESPONDENCE Date , 1 item# Attached please find the applications for those residents who indicated interest in serving on the Task Force for the Land Use and Circulation Element Update (TF- LUCE). The City Council will consider appointment of replacement members for the TF -LUCE on August 20th. The deadline for all advisory body and special committee applications was Friday, August 16th and hence the forms were not available for inclusion in the staff report prior to printing of the agenda. While some of the TF -LUCE applicants also indicated interest in serving on other advisory bodies, those appointments will be considered as part of the Council's September 3, 2013 agenda. Only the TF -LUCE appointments are being considered on August 20th The attached applications have personal contact information redacted for public posting, however the full applications will be available as a Council Reading File. Also attached to this memo is a map shows the locations of the existing task force members, those members who have resigned, and the locations for new applicants. Please contact Sheryll Schroeder, Interim City Clerk, if there are questions regarding advisory body applications or Kim Murry, Community Development Department, at kmurry cr,slocity.org, for questions regarding the TF -LUCE. T: \Council Agenda Repo rts\201 3\201 3-08-20\TF-LUC E Appointments (Johnson- Murry)\Agenda Correspondence_B2.docx o'` Dean Mill r ! Dave Juhnke- Carla Saunders II NI&h7andl B Chuck Crotser; f 1— Foothill Sharon Whitney - ! "t .. . Hem E a Bandekar' 1. / *Mike Muitari - — - - - - -z Matt Quaglino ` Pierre Rademaker Eric Meyer a ephan Lamb,' Jr. Hugh Hunter Platt 1 � t -G r yn° Chri Eiari • ' \ Doti Rossi '• i � ` Sandra Rowley Russell Brown PIP Jon Goetz ,,Chris Richardson w ySteven Francis Q J s,. Tank Farm! Walter Bremer ..-"V t k �.t I � _ Miles 0 0.5 1 2 3 4 LUCE Appointees Applicant Active Appointees Resigned Active Appointees & Applicant S LO 4AP, G I S P F(JEIVED AUG ;5 >2013 Advisory Body Application I SLO Please complete this form to apply for an Advisory Body position. Contact Information FULL NAME Jeri Carroll STREET ADD HOME PHONE CELL PHONE CITY, STATE, ZIP CODE San Luis Obispo,CA 93401 WORK PHONE EMAIL AD Do you live within the City Limits? ■ YES ❑ NO Are you a registered voter in the City of San Luis Obispo? ❑ YES ❑ NO Employment Information PRESENT OR LAST EMPLOYER Clearwater Tech POSITION OR OCCUPATION Controller/ HR EMPLOYER ADDRESS 850 Capltollo Way #E HOW LONG (YEARS) 13 CITY, STATE, ZIP CODE San Luis Obispo, CA 93401 Advisory Body Information What Advisory Body are you applying for? In the list below, rank the advisory bodies you are applying for in order ofnrekrence. What svecial Committee or Task Force are you aaolvina far? Architectural Review Commission Mass Transportation Committee K Bicycle Advisory Committee 4 Parks and Recreation Commission Construction Board of Appeals ✓ Personnel Board Cultural Heritage Committee Planning Commission Housing Authority Board Promotional Coordinating Committee Human Relations Commission Tree Committee Jack House Committee T Tourism Business Improvement Committee What svecial Committee or Task Force are you aaolvina far? After reviewing the Advisory Body Handbook for scheduled meeting days and times, Would you be available to attend meetings at the scheduled times for each of the 17 YES ❑ NO Advisory Bodies you are applying for? G: \304 CITY ADVISORY BODIES \2013 \Advisory Body Application 2013.docx Council Compensation Committee City Investment Oversight Committee K Election Campaign Review Committee Local Revenue Measure Advisory Committee ✓ LUCE Task Force After reviewing the Advisory Body Handbook for scheduled meeting days and times, Would you be available to attend meetings at the scheduled times for each of the 17 YES ❑ NO Advisory Bodies you are applying for? G: \304 CITY ADVISORY BODIES \2013 \Advisory Body Application 2013.docx Education and Training INSTITUTION NAME, CITY AND STATE MAJOR, DEGREE, OR AREA OF STUDY INSTITUTION NAME, CITY AND STATE MAJOR, DEGREE, OR AREA OF STUDY Qualifications and Interest INSTITUTION NAME, CITY AND STATE MAJOR, DEGREE, OR AREA OF STUDY INSTITUTION NAME, CITY AND STATE MAJOR, DEGREE, OR AREA OF STUDY What is your reason for applying? I was Carlyn Christianson treasurer in the last City Council election and she asked me to Are you currently or have you previously served on a board, commission, committee, or other public body? Which one, and when? r�❑ Whet :dymficunt contributions did you make? What experience, technical training, and skill qualify you for an appointment, considering your experience and activities in business, labor, professional, social, or other organization? As a Controller and HR professional for the last 35 years before I retired in 2012, 1 have h a4 tv av v ,ss�ks - ftL41"h elp ecP r-o sit ho�� �� n2ar�Y 5�cl'�5 501�� Please attach a resume, CV, or any additional documentation for consideration. This application and any other information you provide with it are public documents, and are available for review upon request. Applicants may be required to file a Statement of Economic Interest (Form 700) to disclose all reportable interests held at the time of appointment. A copy of this form is available from the City Clerk. Completed applications may be faxed to (8051783 -7778. Or mailed or delivered to Office of the City Clerk, City Hall, Room 4, 990 Palm Street, San Luis Obispo, CA 93401 -3249 'JUL 16 2013 Advisory Body Application Please complete this form to apply for an Advisory Body position. t Contact Information FULL NAME HOME PHONE 02'�C" - .UL STREET ADDRESS CELL PHONE CITY, STATE, ZIP CODE WORK PHONE Do you live within the City Limits? &ES O NO Are you a registered voter in the City of San Luis Obispo? OYES O NO Employment Information PRESENT (OR iAST) E PLOYER �a POSITION OR OCCUPATION t'z'e-N\\qW 6- 6101D EMPLOYER ADORES HOW LONG, IN YEARS? EMPLOYER CITY, STATE, ZIP CODE Advisory Body Information What are you applying for? In the list below, rank the advisory bodies you are applying for in order of preference. Architectural Review Commission Bicycle Advisory Committee Construction Board of Appeals Cultural Heritage Committee Housing Authority Board Human Relations Commission Jack House Committee Joint Use of Recreational Facilities Committee Mass Transportation Committee Parks and Recreation Commission Personnel Board Planning Commission Promotional Coordinating Committee Tree Committee Tourism Business Improvement District Committ LZ� LUCc V After reviewing the Advisory Body Handbook for scheduled meeting days and times, ®Y ES O NO would you be available to attend meetings at the scheduled times for each of the Advisory Bodies you are applying for? Education and Training INSTITUTION NAME, CITY, AND STATE cl tI ?(x.K MAJOR, DEGREE, OR AREA OF STUDY INSTITUTION NAME, CITY, AND STATE MAJOR, DEGREE, OR AREA OF STUDY Qualifications and Interest What is your reason for applying? NAME, CITY, AND STATE DEGREE, OR AREA OF STUDY TUTION NAME, CITY, AND STATE DEGREE, OR AREA OF STUDY �1+vS iMV�,� C�i�lGr -3 A$ , G�1o«12 A� l2c -TVLA. M rl 113 �Y2 00-' 1 WC G Are you currently or have you previously served on a board, commission, committee, or other public body? Which one, and when? G\ �r�\tJ(� �i�►'<<GiSr AJ J1 Gc Cl -rih� ,2 r C�122�1�r LJGC LA�k 2 — Gv R21->T - PLkt-) � - G�nM�SKIvti ACilO,tj�� t�.cz -T- What significant contributions did you make? What experience, technical training, and skill qualify you for an appointment, considering your experience and activities in business, labor, professional, social, or other organizations? �c7G�('t0 F-� ,3� _ ��G ✓Gi,i% Cam, 1t Ch' !� L c'tt rbL,-r G� c (acjTt't FOR- I,- �►�ov�n� �•N) CA-L- e0L(-,c - n4 -vL4 Please attach a resume, C.V., or any additional documentation for consideration. This application and any other information you provide with it are public documents, and are available for review upon request. Applicants may be required to file a Statement of Economic Interests (Form 700) to disclose all reportable interests held at the time of appointment. A copy of this form is available from the City Clerk. Completed applications may be foxed to (805) 781 -7109, or mailed or delivered to Office of the City Clerk, City Hall, Room 4, 990 Palm Street, San Luis Obispo, CA 93401 -3249 Eric Meyer Experience: Consultant* 2006- Present ( *this is actually code for retired) Vice chairman of the SLO City Planning Commission. I'm also the chairman of the SLO City Land Use and Circulation Element update task force (TF- LUCE). Mostly I just spend my time riding my bike to and from coffee places, working on old cars, and digging in my yard. I'm a Bike Coalition board member and bicycle path advocate, I am one of the founders of the Cal Poly Center for Innovation and Entrepreneurship (CIE) and spend a lot of time at the CIE Hothouse incubator mentoring student entrepreneurs. My actual corporate consulting time is usually spent in restaurants over lunch with other entrepreneurs... and my fee is usually just the BLT I eat. Every now and then 1 get stock in their companies.... which is nice. I own a few commercial and residential rental properties in Santa Barbara, Monterey and San Luis Obispo counties. Chairman, Medium Design Group 2003 -2006 (three years) A collaborative of design professionals creating footwear and accessories for cultural creatives. (yes... l know ... this sounds really snobby doesn't it) Sold to Pentland Group (UK) in 2006. 1998 -2003 (six years) Almost moved to New Zealand... didn't, Restored eleven vintage homes here in SLO (yes 11!) Won a lot of awards for historical preservation... blah blah blah. President, CEO, Simple Shoes 1991 -1997 (six years) Simple is the brand I am most widely known for. Sold to Deckers Outdoor Corporation in 1996. Simple was the first company to bridge the gap between athletic shoes and casual shoes in the action sports category. We made a lot of clogs, retro sneakers and money! We developed several environmentally friendly footwear manufacturing methods and were known globally for this. Licensing Coordinator, Music Television MTV 1990 -1991 (one year) Launched clothing license for Headbangers Ball, Yo MTV Raps, and MTV brands. Began as a licensee position with Vision Street Wear and later on my own. Had a fun fashion show in New York... Got my fifteen minutes of fame on MTV News... and quit because my other brand Simple became too big. Creative Director, Vision Street Wear 1985 -1990 (five years) Vision Street Wear was the first clothing company to build clothing specifically for Skateboarders. Vision Street Wear helped create Skateboard fashion as a separate entity from Surf fashion and defined Skateboarding as a distinct clothing lifestyle category. Education: BS, Graphic Design, Cal Poly, San Luis Obispo 1985 AA, Fine Art, Cuesta College, 1982 t/ Advisory Body Application Please complete this form to apply for an Advisory Body position, Contact Information FULL NAME Steven G. Francis HOME PHONE STREET ADDRE CELL CITY, STATE, ZIP CODE San LUIS Obispo, CA 93401 WORK PHONE EMAIL ADDRESS Do you live within the City Limits? ■ YES ❑ NO Are you a registered voter in the City of San Luis Obispo? ■ YES ❑ NO Employment Information PRESENT OR LAST EMPLOYER The Boeing POSITION OR OCCUPATION _ 9 COrrl an p y Principal Engineer EMPLOYER ADDRESS 100 N. Riverside � HOW LONG (YEARS)39 CITY, STATE, ZIP CODE Chicago, 111 60606 Advisory Body Information What Advisory Body are you applying for? In the list below, rank the advisory bodies you are applying for in order of preference. What special Committee or Task Force ore you ❑nnlvinn fnr7 Architectural Review Commission v Bicycle Adviso Committee Mass Transportation Committee Election Campaign Review Committee Parks and Recreation Commission Local Revenue Measure Advisory Committee Construction Board of Appeals Cultural Heritage Committee Personnel Board Planning Commission LUCE Task Force Housing Authority Board Promotional Coordinating Committee Human Relations Commission Jack House Committee Tree Committee Tourism Business Improvement Committee What special Committee or Task Force ore you ❑nnlvinn fnr7 After reviewing the Advisory Body Handbookfor scheduled meeting days and times, Would you be available to attend meetings at the scheduled times for each of the ID YES ❑ NO Advisory Bodies you are applying for? G; \304 CITY ADVISORY BODIES \2013 \Advisory Body Application 2013.docx Council Compensation Committee City Investment Oversight Committee Election Campaign Review Committee Local Revenue Measure Advisory Committee ✓ LUCE Task Force After reviewing the Advisory Body Handbookfor scheduled meeting days and times, Would you be available to attend meetings at the scheduled times for each of the ID YES ❑ NO Advisory Bodies you are applying for? G; \304 CITY ADVISORY BODIES \2013 \Advisory Body Application 2013.docx Education and Training INSTITUTION NAME, CITY AND STATE UC Davis, Davis, CA MAJOR, DEGREE, OR AREA OF STUDY BS Electrical Engineering INSTITUTION NAME, CITY AND STATE MAJOR, DEGREE, OR AREA OF STUDY Qualifications and Interest What is your reason for applying? See Attachment. INSTITUTION NAME, CITY AND STATE MAJOR, DEGREE, OR AREA OF STUDY INSTITUTION NAME, CITY AND STATE MAJOR, DEGREE, OR AREA OF STUDY Are you currently or have you previously served on a board, commission, committee, or other public body? Which one, and when? See Attachment. What significant contributions did you make? See Attachment, what experience, technical training, and skill qualify you for an appointment, considering your experience and activities in business, labor, professional, social, or other organization? See Attachment. Please attach a resume, CV, or any additional documentation for consideration. This application and any other Information you provide with it are public documents, and are available for review upon request. Applicants may be required to file a Statement of Economic Interest (Form 700) to disclose all reportable interests held at the time of appointment. A copy of this form is available from the City Clerk. Completed applications may be faxed to (805) 783 -7778. Or mailed or delivered to Office of the City Clerk, City Hall, Room 4, 990 Palm Street, San Luis Obispo, CA 93401 -3249 Attachment to LUCE application for Steven G. Francis What Is your reason for applying? I have always had a strong personal interest in transportation systems and methods to achieve efficient operation of the system. As a teenager, it became obvious to me that transportation and traffic flow can only be efficient with proper land use, development with proper access to streets, and proper traffic flow on arterials. San Luis Obispo has many locations where developments do not have proper access to arterials, and arterials connect in inefficient manners, both of which impact traffic circulation. I want to share my insights in the development of the long range plan. Are you currently or have you previously served on a board, commission, committee, or other public body? Which one, and when? I was selected by the Bellevue City Council to a four year term on the Transportation Commission for City of Bellevue, WA, in the late 1990's. I completed the term and received an achievement award. also served a term on the Homeowners Association Board for the Willow Creek subdivision in San Luis Obispo. What significant contributions did you make? evaluated and prioritized transportation projects to maintain and improve the transportation system, with a focus on improved circulation, reduced travel times and alternate travel modes. I also provided alternative design solutions to staff, that allowed projects to fulfill most of the functional goals at a significantly reduced cost and implementation time. What experience, technical training, and skill qualify you for an appointment, considering your experience and activities in business, labor, professional, social, or other organization? I have many years experience leading project development teams and evaluating proposed design options. Due to the nature of my engineering career with Boeing, my involvement with the Bellevue Transportation Commission, and my personal interest with transportation system efficiency, I am well suited to understand the concerns of the citizens, the details of the data, and the complexities of potential solutions. 08/06/2013 11:26 8055468422 HUGH PAGE 02 A U i 0 6 1 Advisory Body Application Please complete this form to apply for an Advisory Body position, Contact Information FULL NAME PHO J Do you live within the City Limits? i9-rES ❑ NO Are you a registered voter in the City of San Luis Obispo? Employment Information PRESENT OR LAST EMPLOYER POSITION OR OCCUPATION EMPLOYER ADDRESS HOW LONG (YEARS) Ub CITY, STATE, ZIP CODE 3`1�'f iSIU% Advisory Body Information What Advisory Body are you applying for? In the list below, rank the advisory bodies you are applying for in order of nreferenee What snertal CAmmittpp nr Tnde FnrPa nra unai nnAhiinn hr P'2 Architectural Review Commission Bicycle Advisory Committee _ Mass Transportation Committee Parks and Recreation Commission Construction Board of Appeals Personnel Board Culturol Heritage Committee 2 Planning Commission Promotional Coordinating Committee Tree Committee EEHum-anne-lations Housing Authority Baard Commission ck House Committee Tourism Business Improvement Committee What snertal CAmmittpp nr Tnde FnrPa nra unai nnAhiinn hr P'2 After reviewing the Advisory Body Handbook for scheduled meeting days and times, Would you be available to attend meetings at the scheduled times for each of the 03 YES ❑ NO Advisory Bodies you are applying for? G: \304 CITY ADVISORY BODIES \2013 \Advisory Body Application 2013,docx council Compensation Committee _ City Investment oversight Committee Election Campaign Review Committee Local Revenue Measure Advisory Committee I LUCE cask Force After reviewing the Advisory Body Handbook for scheduled meeting days and times, Would you be available to attend meetings at the scheduled times for each of the 03 YES ❑ NO Advisory Bodies you are applying for? G: \304 CITY ADVISORY BODIES \2013 \Advisory Body Application 2013,docx 08/06/2013 11:26 8055468422 HUGH PAGE 01 Education and Training INSTITUTION NAME, CITY AND STATE M, C L_ 1-9 MAJOR, DEGREE, OR AREA OF STUDY ij'- INSTITUTION NAME, CITY AND STATE INSTITUTION NAME, CITY AND STATE MAJOR, DEGREE, OR AREA OF STUDY INSTITUTION NAME, CITY AND STATE MAJOR, DEGREE, OR AREA OF STUDY MAJOR, DEGREE, OR AREA OF STUDY Qualifications and Interest What is your reason for applying? Are you currently or have you previously served on a board, commission, committee, or other public body? Which one, and when? /-' V What significant contributions did you make? What experience, technical training, and skill qualify you for an appointment, considering your experience and activities in business, labor, professional, social, or other organization? Or I14 a, i47 c u rA� rc�i�^�i Please attacl► a resume, (-V or any additional documentation for consideration. This application and any other information you provide with it are public documents, and are available for review upon request. Applicants may be required to file a Statement of Economic interest (form 700) to disclose ail reportable interests held at the time of appointment. A copy of this form is available from the City Clerk. Completed applications may be faxed to (SOS) 783 -7778. Or mailed or delivered to nff'%oo of tho C;ry park, City Nall, Room 4, 990 r+alm 5'trcct, San Lull Obispo, CA 93401-3249 AGENDA CORRESPONDENCE Schroeder, Shull Date 9 1-o - 2- Item# LL From: Ashbaugh,John Sent: Tuesday, August 20, 2013 10:39 AM To: Schroeder, Sheryll Cc: Lichtig, Katie; Johnson, Derek Subject: FW: Agenda Item B2 (TF -LUCE) as needed, please circulate & post... John B. Ashbaugh San Luis Obispo City Council F4ECETVED AUG 20 2013 , i.) G11Y CLERK - - - -- Original Message---- - From: Dave Juhnke [DJuhnke(&simslaw.com] Sent: Tuesday, August 20, 2013 08:07 AM Pacific Standard Time To: Marx, Jan; Smith, Kathy; Carpenter, Dan; Ashbaugh, John; Christianson, Carlyn Cc: Murry, Kim Subject: Agenda Item B2 (TF -LUCE) Dear Mayor Marx and Members of the Council, I was hoping to attend the meeting tonight and present my comments in person, but unfortunately a conflict has arisen and I will not be able to do so. Therefore I am sending my comments to you in writing. As an active participant on the LUCE Task Force during the past year, I strongly support Staff s recommendations. Eric Meyer has been an active participant in our proceedings and as Chair has been an asset to our deliberations. I strongly support his appointment as a resident participant so that we may continue to benefit from his perspective and knowledge. As a member of the Planning Commission, Mr. Multari is aware of our deliberations and has the knowledge and experience to integrate into the group. Since it is important for the Planning Commission to have a representative on the Task Force, I support his appointment as well. However, since Mr. Multari has not participated in Task Force meetings or deliberations over the past year, I believe it would be unfair to him and to the Task Force to insert him into the role of Chair at this point in time. Therefore, I support amending the guidelines to permit the Task Force to select its own Chair. Finally, I understand that other individuals have applied to be on the Task Force. Regardless of their qualifications, it would be difficult for a new person to integrate into the process at this point in time since they have not participated in the many hours of community input and Task Force deliberations over the past year. Therefore, I strongly urge you NOT to appoint anyone else (other than Mr. Meyer and Mr. Multari) to the Task Force. If you have any questions please let me know. Thank you for your consideration. Best regards, Dave David A. Juhnke I Partner Sinsheimer Juhnke Mclvor & Stroh, LLP 1010 Peach Street I PO Box 31 1 San Luis Obispo, CA 93406 P 805 541 2800 1 F 805 541 2802 djuhnke sjmslaw.com I www.smmsiaw.com PRIVILEGED AND CONFIDENTIAL: ATTORNEY /CLIENT COMMUNICATION This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. 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