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Home My WebLink About09-17-2013 agenda Tuesday, September 17, 2013 5:00 p.m. SPECIAL MEETING Council Hearing Room 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Carlyn Christianson, Vice Mayor Kathy Smith, and Mayor Jan Marx PUBLIC COMMENT ON CLOSED SESSION ITEM CLOSED SESSION CONFERENCE REGARDING PROPERTY NEGOTIATIONS Pursuant to Government Code § 54956.8 Property: APN 002-421-018 Property Owner Negotiator: Quaglino Properties City of San Luis Obispo Negotiators: Katie Lichtig, J. Christine Dietrick, Michael Codron, Lee Johnson Negotiations: Provide direction to City negotiators regarding price and terms of payment Adjourn to Regular Meeting of September 17, 2013 Council Agenda Tuesday, September 17, 2013 2 6:00 p.m. JOINT CITY COUNCIL AND CAPITAL IMPROVEMENT BOARD MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor/President of Capital Improvement Bd. Jan Marx ROLL CALL: Council Members/Board Members John Ashbaugh, Dan Carpenter, Carlyn Christianson, Vice Mayor/Vice President Kathy Smith, and Mayor/President Jan Marx PLEDGE OF ALLEGIANCE: Council Member Carpenter REPORT FROM CLOSED SESSION - (DIETRICK) PRESENTATIONS BADGING CEREMONY AND OATH OF OFFICE FOR FIRE CHIEF GARRET OLSON. – (LICHTIG/GESELL – 10 MINUTES) PROCLAMATION – ENERGY AWARENESS MONTH, OCTOBER 2013. – (MARX – 5 MINUTES) PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk’s Office in Room 4 of City Hall. Council Agenda Tuesday, September 17, 2013 3 CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. C1. MINUTES OF TUESDAY, AUGUST 20, 2013 AND SEPTEMBER 3, 2013. (CODRON/SCHROEDER) RECOMMENDATION: Waive oral reading and approve as presented. C2. CENTRAL IRRIGATION CONTROL SYSTEM. (GRIGSBY/BEIGHTS) RECOMMENDATION: 1) Approve the Request for Proposals for the Central Irrigation Control System Replacement, Specification 91211. 2) Authorize staff to solicit proposals and authorize the City Manager to award the contract if the lowest responsible bidder is within the budget of $175,000. C3. STORM DRAIN REPAIRS AT JEFFREY AND CERRO ROMAULDO, SPECIFICATION NO. 91181. (GRIGSBY/GUZMAN) RECOMMENDATION: 1) Approve plans and specifications for the Storm Drain Repairs at Jeffrey and Cerro Romauldo Project, Specification No. 91181. 2) Authorize st aff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bid for the Storm Drain Repairs at Jeffrey and Cerro Romauldo Project is within the Engineer’s Estimate of $252,000. C4. REQUEST FOR PROPOSALS FOR THE LOS OSOS VALLEY ROAD - HIGHWAY 101 INTERCHANGE PROJECT, SPECIFICATION NO. 99821. (GRIGSBY/ROWLAND) RECOMMENDATION: 1) Approve the Request for Proposals for the Los Osos Valley Road - Highway 101 Interchange Project, Specification No. 99821. 2) Author ize staff to advertise for project management proposals. 3) Authorize the City Manager to award a contract up to $100,000 for Project Management services, and execute a contract amendment up to $1,300,000 when construction is approved and funding becomes available for the construction management phase. Council Agenda Tuesday, September 17, 2013 4 C5. CDBG CURB RAMP 2013, SPECIFICATION NO. 91187. (GRIGSBY/GUZMAN) RECOMMENDATION: 1) Approve plans and specifications for the CDBG Curb Ramp 2013 Project, Specification No. 91187. 2) Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer’s Estimate of $117,000. C6. ADOPTION OF ORDINANCE NO. 1593 PROHIBITING THE USE OF “SKY LANTERNS”. (OLSON/MAGGIO) RECOMMENDATION: Adopt Ordinance No. 1593 (2013 Series). C7. WATER RECLAMATION FACILITY DIGESTER 2 CLEANING, SPECIFICATION No. 91199. (GRIGSBY/MCGUIRE) RECOMMENDATION: Award a contract to JND Thomas Co. Inc. in the amount of $101,963 for the Water Reclamation Facility Digester 2 Cleaning, Specification No. 91199. PUBLIC HEARINGS PH1. SOUTH BROAD STREET AREA PLAN. (JOHNSON/DAVID) RECOMMENDATION: As recommended by Planning Commission, adopt a Resolution to include the South Broad Street Area Plan in the Land Use and Circulation Element update process for further study. BUSINESS ITEMS B1. DISCUSS AND CONSIDER CREATING A COUNCIL COMPENSATION COMMITTEE FOR 2014. (CODRON/SCHROEDER – 20 MINUTES) RECOMMENDATION: Discuss and consider creating a Council Compensation Committee for 2014, which would: 1) Review the full Council compensation package and make recommendations to the City Council no later than May 1, 201 4; and 2) Review compensation for Planning Commission and Architectural Review Commission members in conjunction with its review of Council compensation. Council Agenda Tuesday, September 17, 2013 5 B2. MEETING OF THE CAPITAL IMPROVEMENT BOARD TO APPROVE MINUTES, ELECT THE BOARD PRESIDENT AND VICE PRESIDENT AND APPROVE FINANCING IN THE AMOUNT OF $7,479,000 TO PAY FOR COSTS ASSOCIATED WITH ENERGY IMPROVEMENTS FOR THE WATER RECLAMATION FACILITY. (MATTINGLY/PADILLA – 20 MINUTES) RECOMMENDATION: 1) Elect officers for the Capital Improvement Board (President and Vice President). 2) Approve minutes of meeting held on May 8, 2012. 3) Adopt a resolution approving documents and actions related to the private placement financing of the construction costs related to the energy efficiency improvements project at the Water Reclamation Facility. 4) Adjourn to the next regular meeting. B3. WATER RECLAMATION FACILITY ENERGY EFFICIENCY PROJECT – FINANCING. (PADILLA/MATTINGLY – 20 MINUTES) RECOMMENDATION: Adopt a resolution approving documents and actions related to the private placement financing of the Water Reclamation Facility Energy Efficiency Project. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURN. City Council regular meetings are televised live on Charter Channel 20. The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities. Telecommunications Device for the Deaf (805) 781-7107. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda informati on, call 781-7100. POSTING STATEMENT: I, Sheryll Schroeder, Interim City Clerk, do hereby certify that on September 9, 2013, by 5:00 p.m., a true and correct copy of this agenda was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, CA. Internet access to agendas and related material is available prior to Council Meetings at www.slocity.org. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office located at 990 Palm Street, San Luis Obispo, during normal business hours. Page intentionally left blank.