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HomeMy WebLinkAbout09-17-2013 b1 council compensation committee for 2014 FROM: Michael Codron, Assistant City Manager Prepared by: Sheryll Schroeder, Interim City Clerk SUBJECT: DISCUSS AND CONSIDER CREATING A COUNCIL COMPENSATION COMMITTEE FOR 2014 RECOMMENDATION Discuss and consider creating a Council Compensation Committee for 2014, which would: 1. Review the full Council compensation package and make recommendations to the City Council no later than May 1, 2014, and 2. Review compensation for Planning Commission and Architectural Review Commission members in conjunction with its review of Council compensation. DISCUSSION Charter Section 410 provides that compensation for the Mayor and Council shall be reviewed biennially in even numbered years. The Council Policies and Procedures specifies that a five member citizen committee be appointed by January 31st of even numbered years and, further, that committee recommendations be forwarded to the Council no later than May 1st. The last review of the Council compensation was in 2008. In both 2010 and 2012, the Council elected to defer the review and defer the process of appointing a Council Compensation Committee. Resolution No. 9189, adopted June 5, 2001, mandates that compensation for Planning Commission and Architectural Review Commission members will be reviewed in conjunction with its periodic review of the Council compensation. When the committee has been convened, past practice has been that Council Members nominated individuals to serve on the committee by submitting names to the City Clerk. The City Clerk recruited individuals using the following criteria: 1) by calling first those qualified to serve who received more than one nomination and 2) by contacting one nominee from each Council Member who had submitted recommendations. In the past, in the event that a member was unavailable for a committee meeting, Council has appointed alternates. If the Council opts to proceed with the full committee review, staff would recommend that the Clerk receive names of individuals from Council members, that the City Clerk confirm interest with individuals suggested and that the names of all interested individuals be presented to Council and the public for discussion via a subsequent agenda item. B1 - 1 Council Agenda Report—Appointments to the 2014 Council Compensation Committee Page 2 T\Council Agenda Reports\2013\09-17-13\Council Compensation Committee If the Council’s decision is to proceed with the process, Council Policies and Procedures Section 2.6.1 establishes guidelines for the make-up of the committee, as follows: The committee membership shall have as broad a representation as possible, including but not limited to, one previously elected official, one Personnel Board member, and one citizen-at-large. Section 2.6.2 outlines the responsibilities of the Council Compensation Committee, as follows: The committee shall review the full Council compensation package including salary, benefits, expense reimbursement, professional development allowances and any other compensation provided the City Council. Review should include, but shall not be limited to: 1) compensation of Council and Mayors of cities of similar population/budget size; 2) compensation practices of both Charter and General Law cities; 3) Government Code provisions for General Law cities; and 4) Council and Mayor responsibilities in San Luis Obispo at the time of the committee's review; and, 5) any structural changes that may have occurred in municipal government either as a result of State legislation or by actions of the local electorate that may have added to or deducted from the duties and responsibilities of the Council Members and/or Mayor. FISCAL IMPACT Staff from the City Clerk’s Office, Human Resources and City Attorney’s Office will provide support for the Committee. In the event there is a finding that an increase in compensation is warranted, a budget amendment would be required to appropriate the required amount using fund balance to offset the additional expenses. ALTERNATIVES Council may decide to forego the creation of the Council Compensation Committee and limit review to a Council determination to maintain the status quo or to defer discussion and creation of a committee to January 2014. ATTACHMENTS Resolution No. 9189 COUNCIL READING FILE List of citizens who have served on the Council Compensation Committee since 2000. B1 - 2 RESOLUTION NO . 9189 (2001 Series ) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISP O INCREASING COMPENSATION FOR PLANNING COMMISSION AN D ARCHITECTURAL REVIEW COMMISSION MEMBER S WHEREAS,it is the practice of many cities to provide compensation to Plannin g Commission and Architectural Review Commission members in recognizing their commitment and dedicated service in performing official duties and helping to defra y associated costs ; and WHEREAS,compensation for Planning Commission and Architectural Revie w Commission members has not changed since May 1990 (Resolution No . 6805); and WHEREAS,Planning Commission and Architectural Review Commissio n members regularly meet twice monthly but often meet weekly ; and WHEREAS,the Council has determined that an increase in compensation i s warranted based on the extensive time commitment required by these Commissioners an d the passage of time since their compensation was last adjusted over eleven years ago in Ma y 1990 . NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Lui s Obispo that: SECTION 1 . Effective July 1, 2001, compensation for Planning Commission an d Architectural Review Commission members is hereby increased from $25.00 to $50 .00 per meeting, not to exceed $200 .00 monthly . SECTION 2 . The Council will review compensation for Planning Commission an d Architectural Review Commission members in conjunction with its periodic review o f Council compensation as set forth in the Council Policies and Procedures . Upon motion of Council Member Schwartz, seconded by Council Member Marx , and on the following roll call vote : AYES : Council Members Marx, Mulholland, Schwartz, Vice Mayor Ewa n and Mayor Settl e NOES : None ABSENT : None R 9189 B1 - 3 •Resolution No .9182001 Series) Page 2 of 2 The foregoing resolution was adopted this 5 th day of June 2001 . Mayor Allen Settl e ATTEST : Lee Price, City Clerk APPROVED AS TO FORM : B1 - 4