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Home My WebLink About11-05-2013 agenda Tuesday, November 5, 2013 6:00 p.m. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Dan Carpenter, Carlyn Christianson, Vice Mayor Kathy Smith, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Council Member Ashbaugh APPOINTMENTS A1 . RECOMMENDATION FOR APPOINTMENT TO THE HOUSING AUTHORITY (MARX/MEJIA – 5 MINUTES) RECOMMENDATION: Confirm the appointment of Jay Beck to the Housing Authority to complete an unexpired term to March 31, 2015. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on su ch items. San Luis Obispo - Regular Meeting Agenda of November 5, 2013 Page 2 CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. C1. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES (MEJIA) RECOMMENDATION: Waive reading of all resolutions and ordinances as appropriate. C2. LEASE AGREEMENT WITH SESLOC FEDERAL CREDIT UNION FOR THE USE OF 3807 AND 3855 BROAD STREET FOR OVERFLOW PARKING AT THE DAMON-GARCIA SPORTS FIELDS (STANWYCK/VIALLREAL) RECOMMENDATION: As recommended by the Parks and Recreation Commission, approve a 10-year parking lease agreement with SESLOC Federal Credit Union in the amount of $32,000 for the use of property at 3807 and 3855 Broad Street as overflow parking for the Damon-Garcia Sports Fields during peak uses, and, authorize the Mayor to execute the lease agreement. C3. DECLARATION OF HEALTHY EATING ACTIVE LIVING CITY – RESOLUTION (STANWYCK/ VILLARREAL) RECOMMENDATION: Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, recognizing the tremendous physical and fiscal toll obesity has on the community, and committing to promote a healthier lifestyle through diet, nutrition and exercise by supporting City participation with the ‘Healthy Eating Active Living’ cities campaign (HEAL).” C4. JACK HOUSE RESTROOM AND GAZEBO REMODELS, SPECIFICATION NO. 90569D (GRIGSBY/MCGUIRE) RECOMMENDATION: 1) Approve Plans and Specifications for “Jack House Restroom and Gazebo Remodels, Specification 90569D”; 2) authorize staff to advertise for bids and authorize the City Manager to award the contract, if the lowest responsible bidder is within the engineer’s estimate of $240,000; and 3) approve the transfer of $55,000 from the project’s construction management account to the construction account at the time of bid award. San Luis Obispo - Regular Meeting Agenda of November 5, 2013 Page 3 C5. FIRST AMENDMENT TO TELECOMMUNICATIONS FACILITY LEASE AT SANTA ROSA PARK (PADILLA) RECOMMENDATION: Approve the First Amendment to the Telecommunications Facility Lease with New Cingular Wireless PCS, LLC, and authorize the City Manager to execute the Amendment and any related documents on behalf of the City. C6. PARKING SCOOTER FLEET REPLACEMENT (GRIGSBY/SCHMIDT/HORCH) RECOMMENDATION: 1) Authorize the purchase of two (2) parking scooters as approved in the 2013-15 Financial Plan per the City’s purchasing policy; and 2) authorize the Finance Director to issue a sole source purchase order to Municipal Maintenance Equipment, Inc., in the amount of $61,594.56. C7. PURCHASE OF FIRE ENGINE, SPECIFICATION NO. 90059 (GRIGSBY/ OLSON/SCHMIDT/BOCHUM) RECOMMENDATION: 1) Approve the Lease Purchase of one (1) new 2013 Pierce Arrow PUC Type 1 Fire Engine in the amount of $548,351 with payments to be made over a 5 year term and authorize the City Manager, Finance Director and City Attorney to execute all related documents on behalf of the City; 2) authorize the Finance Director to execute a sole source lease purchase order through Oshkosh Capital in the amount of $548,351 for the purchase of (1) new 2013 Pierce Arrow PUC Type 1 Fire Engine; 3) authorize the surplus designation of 1991 Pierce Fire Pumper, Fleet Asset No. 9180 , by sale, auction, trade-in or other method in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Section 405-L and 480. C8. SURPLUS DESIGNATION OF EIGHT VEHICLES AND EQUIPMENT AND AUTHORIZATION OF SALE (GRIGSBY/ BOCHUM/SCHMIDT) RECOMMENDATION: Authorize the surplus designation of eight (8) vehicles and pieces of equipment by sale, auction, trade-in, or other disposal methods in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Sections 405-L and 480-B. San Luis Obispo - Regular Meeting Agenda of November 5, 2013 Page 4 C9. AERIAL SIGNAL TRUCK REPLACEMENT, SPECIFICATION NO. 91234 (GRIGSBY/SCHMIDT/BOCHUM) RECOMMENDATION: 1) Approve the Aerial Signal Truck Replacement capital project, Specification No. 91234 from the Equipment Replacement Fund balance; 2) approve the use of Cooperative Purchasing Agreement with National Joint Powers Alliance (NJPA) Contract #060311-AII through Altec Industries, effective July 13, 2013, for the purchase of a 2014 Altec AT235 Signal Aerial Truck; 3) authorize the Finance Director to execute a purchase order to Altec Industries in the amount of $80,837 for a 2014 Altec AT235 Signal Aerial Truck; 4) authorize the surplus designation of signal aerial truck, Fleet Asset No. 0414, by trade-in in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Section 405-L and 480-A and in accordance with California Air Resources Board ruling for out-of-state sale. C10. FIRST AMENDMENT TO BUILDING AGREEMENT AND LEASE FOR RETAIL SPACE AT 837 MARSH STREET (GRIGSBY/HORCH/BETZ) RECOMMENDATION: 1) Approve modifications to the existing retail lease space located at 837 Marsh Street; and 2) authorize the City Manager to execute the First Amendment to the Building Agreement and Lease with Jamestown Premier SLO Retail, L.P., for existing retail lease space located at 837 Marsh Street. PUBLIC HEARINGS PH1. ANNUAL PUBLIC HEARING FOR THE TOURISM BUSINESS IMPROVEMENT DISTRICT – RESOLUTION (CANO/CODRON – 15 MINUTES) RECOMMENDATION: 1) Conduct a public hearing to receive testimony regarding the City Council’s intention to continue the citywide Tourism Business Improvement District (TBID); 2) determine whether a legally sufficient protest is made; 3) if no legally sufficient protest is made, adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, declaring the basis and the levy of the assessment for the San Luis Obispo Tourism Business Improvement District, and affirming the establishment of the District.” San Luis Obispo - Regular Meeting Agenda of November 5, 2013 Page 5 PH2. 2013 BICYCLE TRANSPORTATION PLAN (GPI/ER 71-13) – RESOLUTION (GRIGSBY/MANDEVILLE – 60 MINUTES) RECOMMENDATION: As recommended by the Bicycle Advisory Committee and Planning Commission, adopt a resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, adopting the 2013 Bicycle Transportation Plan and Negative Declaration of Environment Impact (GPI/ER 71-13).” BUSINESS ITEMS B1. APPOINTMENTS TO THE 2014 COUNCIL COMPENSATION COMMITTEE (MEJIA – 20 MINUTES) RECOMMENDATION: Make appointments to the Council Compensation Committee, effective immediately and sunsetting upon presentation of its recommendations to the City Council, and direct them to: a) review the full Council compensation package and make recommendations to the City Council no later than May 6, 2014, and b) review compensation for Planning Commission and Architectural Review Commission members in conjunction with its review of Council compensation. B2. APPROACH TO CONDUCTING A COMPENSATION STUDY (IRONS – 30 MINUTES) RECOMMENDATION: Discuss and provide input on the proposed approach to be used to conduct a compensation study in accordance with the Council adopted Compensation Philosophy as provided in the work program supp orting the major city goal Sustain Essential Services, Infrastructure, and Fiscal Health. COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a ref erence to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) San Luis Obispo - Regular Meeting Agenda of November 5, 2013 Page 6 ADJOURNMENT Adjourn to a Special Meeting to be held on Tuesday, November 12, 2013 at 6:00 p.m. in the City Council Chambers, 990 Palm Street, San Luis Obispo, California. The next Regular Meeting will be held on Tuesday, November 19, 2013 at 6:00 p.m. in the City Council Chambers located at 990 Palm Street, San Luis Obispo, California. LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781 -7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100.