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Home My WebLink About11-05-2013 b1 appointment sto 2014 council compensation committee FROM: Anthony J. Mejia, City Clerk SUBJECT: APPOINTMENTS TO THE 2014 COUNCIL COMPENSATION COMMITTEE RECOMMENDATION Make appointments to the Council Compensation Committee, effective immediately and sunsetting upon presentation of its recommendations to the City Council, and direct them to: a) review the full Council compensation package and make recommendations to the City Council no later than May 6, 2014, and b) review compensation for Planning Commission and Architectural Review Commission members in conjunction with its review of Council compensation. DISCUSSION At the September 17, 2013 Council meeting, the Council discussed the desire to create a 2014 Council Compensation Committee, which would review the full Council compensation package and make recommendations to the City Council no later than May 1, 2014. Resolution No. 9189, adopted June 5, 2001, mandates that compensation for Planning Commission and Architectural Review Commission members will be reviewed in conjunction with its periodic review of the Council compensation and Council decided to also add that review. The last review of the Council compensation was in 2008. In both 2010 and 2012, the Council elected to defer the review and defer the process of appointing a Council Compensation Committee. The Council Policies and Procedures specifies that a five member citizen committee be appointed by January 31st of even numbered years and, further, that committee recommendations be forwarded to the Council no later than May 1st. Council Policies and Procedures Section 2.6.1 establishes guidelines for the make-up of the committee, as follows: The committee membership shall have as broad a representation as possible, including but not limited to, one previously elected official, one Personnel Board member, and one citizen-at-large. Section 2.6.2 outlines the responsibilities of the Council Compensation Committee, as follows: The committee shall review the full Council compensation package including salary, benefits, expense reimbursement, professional development allowances and any other compensation provided the City Council. Review should include, but shall not be limited to: 1) compensation of Council and Mayors of cities of similar population/budget size; 2) compensation practices of both Charter and General Law cities; 3) Government Code provisions for General Law cities; and 4) Council and Mayor responsibilities in San Luis Obispo at the time of the committee's review; and, 5) any structural changes that may have occurred in municipal government either as a result of State legislation or by actions of the Meeting Date Item Number Nov. 5, 2013 B1 - 1 local electorate that may have added to or deducted from the duties and responsibilities of the Council Members and/or Mayor. Past practice has been that Council Members nominate individuals to serve on the committee by submitting names to the City Clerk. In the past, in the event that a member was unavailable for a committee meeting, Council has appointed alternates. The individual Council Members have submitted nominations to the City Clerk and the Clerk has confirmed interest with the individuals suggested and the names of all interested are presented to Council and the public for discussion and confirmation, as follows: Previously Elected Official Ewan, John Settle, Allen Personnel Board Member Nelson, Marcia Sexton, Carol Citizen(s) At Large Adler, Karen Kardel, Amy Mullin, Gordon Tasseff, Ken Council is to select at least one previously elected official, one Personnel Board member, and one citizen-at-large. In addition, two additional nominees should be appointed to complete the five member committee. Council may desire to select individuals to serve as alternates in the event a committee member is unavailable for a committee meeting. In the past, Council has selected two individuals to serve in this capacity. Voting Procedures Utilizing voting overlays (Attachment), individual Council members will vote for a nominee in each category. If one nominee in a particular category receives three (3) or more votes he/she shall be appointed to the Committee. If Council does not reach a majority, the vote shall be repeated with the elimination of the nominees with no votes or the fewest votes, until a nominee has been chosen. FISCAL IMPACT Staff from the City Clerk’s Office, Human Resources and City Attorney’s Office will provide support for the Committee. In the event there is a finding that an increase in compensation is warranted, a budget amendment would be required to appropriate the required amount using fund balance to offset the additional expenses. ALTERNATIVES Council may decide to defer creation of a committee to January 2014. ATTACHMENT Voting Overlay document2 B1 - 2 PREVIOUS ELECTED Ewan Settle Ashbaugh Carpenter Christianson Vice Mayor Smith Mayor Marx PERSONNEL BOARD Sexton Nelson Ashbaugh Carpenter Christianson Vice Mayor Smith Mayor Marx CITIZEN-AT-LARGE Adler Mullin Tasseff Kardel Ashbaugh Carpenter Christianson Vice Mayor Smith Mayor Marx 4TH COMMITTEE MEMBER Adler Ewan Kardel Mullin Nelson Settle Sexton Tasseff Ashbaugh Carpenter Christianson Vice Mayor Smith Mayor Marx 5TH COMMITTEE MEMBER Adler Ewan Kardel Mullin Nelson Settle Sexton Tasseff Ashbaugh Carpenter Christianson Vice Mayor Smith Mayor Marx B1 - 3 ALTERNATE #1 Adler Ewan Kardel Mullin Nelson Settle Sexton Tasseff Ashbaugh Carpenter Christianson Vice Mayor Smith Mayor Marx ALTERNATE #2 Adler Ewan Kardel Mullin Nelson Settle Sexton Tasseff Ashbaugh Carpenter Christianson Vice Mayor Smith Mayor Marx B1 - 4 RHCE ËD Ocr 2 5 2013 Goodwi Heather From: Sent: To: Subject: Mejia, Anthony Friday, October 25,2013 8:42 AM Goodwin, Heather FW: Council Compensation Committee AGENDA CORRESPONDENCE Anthony J. Mejia I City Clerk ()Ìl.\' ûl s,rrì I ril.'; ()r;¡.s[){1 <¡9o Ëalrr litreet 5*n luir ()i:is¡:n, CA 932,u:r tel | $oq.70:L.7rr:: From: Lichtig, Katie Sent: Thursday, October 24,20L3 6:06 PM To: 'Andrew Cafter'; Council_All Cc: Mejia, Anthony Subject: RE: Council Compensation Committee I will send to the city clerk to have this correspondence added to the public record. The council will be considering this matter on November sth. Since the agenda report has yet to be published we will appropriately reflect Andrew's withd rawa I from consideration. Kotie E. Lichtig City Monoge Ci'fy of Son Luis Obispo, CA 990 Polm Street Son Luís Qbispo, CA 93401-3¿49 805-78t-7r14 www.slocity.org From : Andrew Carter fmailto : a ncarter@aol.com] Sent: Thursday October 24,2013 L2:44PM To: Council AL Subject: Council Compensation Committee Dear Council: I know that one of you must have nominated me to serve on the Council compensation committee, since I was contacted by the City Clerk's office to see if I would serve. I respectfully decline. It's not that l'm not interested in serving. ln fact, I have strong opinions about the need to increase Council pay given the full-time nature of the job. Nonetheless, as a City administrator of another city, I'm trying to limit my public political engagement in San Luis Obispo. ln fact, the code of ethics for the city administrator/city manager profession strongly suggests this, For me, serving on an advisory body in SLO crosses to the public side of the political line. I do, however, plan to provide written input to the committee once it is formed. For me, written input falls on the private side of the political line. Thanks again for asking me to serve. 1 Andrew Carter 1283 Woodside Drive San Luis Obispo, CA 93401 805-594-1 906 2