HomeMy WebLinkAbout11-05-2013 c4 jack house restroom & gazebo remodel
FROM: Daryl R. Grigsby, Director of Public Works
Prepared By: Michael J. McGuire, Engineer III
SUBJECT: JACK HOUSE RESTROOM & GAZEBO REMODELS, SPECIFICATION
No. 90569D
RECOMMENDATIONS
1. Approve Plans and Specifications for “Jack House Restroom & Gazebo Remodels,
Specification 90569D.”
2. Authorize staff to advertise for bids and authorize the City Manager to award the contract if
the lowest responsible bidder is within the Engineer’s Estimate of $240,000.
3. Approve the transfer of $55,000 from the project’s construction management account to the
construction account at the time of bid award.
DISCUSSION
The 2013-15 Financial Plan contains two separate projects for the Jack House, the rebuilding of
the restroom to meet ADA compliance requirements, and the reconstruction of the gazebo on the
grounds. The gazebo reconstruction is needed due to significant deterioration of the upright
members. Staff recommends approval to advertise for construction of both Jack House
structures together. It is anticipated the City can save both staff time and total project costs if the
projects are combined.
Restroom
Access to government facilities by people with disabilities is a fundamental goal of the
Americans with Disabilities Act (ADA). To ensure this goal is met, Title II of the ADA requires
State and local governments to make their programs and services accessible to persons with
disabilities. In 2004, the City and the Department of Justice (DOJ) entered into an agreement to
upgrade a number of City facilities to meet ADA requirements. The Jack House restrooms were
one of the facilities identified that does not comply with existing ADA requirements.
Plans and specifications were prepared for the restroom remodel in 2008 but the project was
deferred due to lack of funding. Plans and specifications have now been updated to reflect
construction code changes since 2008, and the project is ready for construction.
Gazebo
The Jack House Gazebo serves as an essential feature of the facility and is widely used for
weddings and events. After many years of use the gazebo is deteriorating and is in need of
replacement. Temporary bracing was installed on the gazebo in 2011 but was only intended as a
short-term and interim solution. As with the restrooms, plans and specifications were prepared
for the gazebo remodel. Construction, however, was delayed due to lack of funds. The remodel
of the gazebo will involve rebuilding the lower portion of the structure, constructing an ADA-
compliant ramp, and reusing the original dome. Reuse of the dome was considered very
important to the Jack House Committee due to its unique appearance.
Meeting Date
Item Number Nov. 5, 2013
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Jack House Restroom & Gazebo Remodels (90569D) Page 2
CONCURRENCES
This project has the concurrence of the Jack House Advisory Committee and the Parks &
Recreation Department. This project also has been determined to be Categorically Exempt under
the California Environmental Quality Act (CEQA) by the Community Development Department
and building permits are in place for both structures.
FISCAL IMPACT
The 2013-15 Financial Plan, Appendix B, pages 3-400 to 3-404, identifies $10,000 for design,
$225,000 for construction and $55,000 for construction management of the restroom remodel in
2013-14. Pages 3-503 to 3-507 identify $40,000 for construction of the gazebo in 2014-15.
A recent cost estimate done for the remodel of the gazebo estimates the cost at $50,000, $10,000
more than the $40,000 allocated for the construction. In addition, the $40,000 allocated for
gazebo construction is not available until the 2014-15 fiscal year.
Yet, even with these two factors, staff estimates there is sufficient funding in the restroom
remodel construction account to fully fund both structure remodels. Two critical elements
contribute to the recommendation that both projects can be accomplished with the funds
available in 2013-14. First, as noted above, combining the projects into one should result in
lower overall bids. Second, the project will be constructed after the holidays when there are
fewer activities at the facility. Based on projected active construction projects for that time
period, City inspection staff will be available to inspect and manage the construction. This will
eliminate the need for consultant services for construction management and enable those funds to
be used on construction, Therefore, one of the requested Council actions is a transfer of the
$55,000 allocated for construction management into the construction account. The remaining
design funds will be retained for use in the event special circumstances require additional
assistance from the design consultant during construction.
Jack House Restroom & Gazebo Remodels
(90569D)
Restroom Project Budget Available:* 280,000
Gazebo Project Budget Available: 40,000
Total Budget: $ 320,000
Restroom Construction: 190,000
Gazebo Construction: 50,000
Construction Contingency: 36,000
Printing/Advertising: 1,000
Project Costs: $277,000
* Does not include $10,000 design funds
If bids received exceed the Engineer’s Estimate of $240,000 for the restroom and gazebo
remodels, staff will return to the City Council to request advance of funding allocated for the
gazebo construction, from Fiscal Year 2014-15 to Fiscal Year 2013-14.
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ALTERNATIVE
Deny or defer approval to advertise. The City Council may choose to deny or defer the approval
to advertise this project. Staff does not recommend this option. Should this be denied or deferred,
the restrooms at the Jack House will continue to be non-compliant with ADA standards and be
unusable for those with disabilities. The potential closure of the gazebo for safety reasons, widely
used for wedding ceremonies and banquet events, could result in fewer reservations of the Jack
House grounds, and less revenue for the Parks & Recreation Department. Delays in construction
will result in increased costs for both structures.
AVAILABLE FOR REVIEW IN THE COUNCIL READING FILE
Plans and Specifications
T:\Council Agenda Reports\2013\2013-11-05\Advertise Jack House Restroom & Remodel (Grigsby-McGuire)\90569D eCAR Jack House
Advertise.docx
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