HomeMy WebLinkAbout11-05-2013 c6 parking scooter fleet replacement
FROM: Daryl Grigsby, Public Works Director
Prepared By: Jeremy Schmidt, Fleet Supervisor
Robert Horch, Parking Services Manager
SUBJECT: PARKING SCOOTER FLEET REPLACEMENT
RECOMMENDATION
1. Authorize the purchase of two (2) parking scooters as approved in the 2013-15 Financial
Plan per the City’s purchasing policy.
2. Authorize the Finance Director to issue a purchase order to Municipal Maintenance
Equipment Inc. in the amount of $61,594.56.
DISCUSSION
As part of the 2013-15 Financial Plan, City Council approved the replacement of two (2) parking
enforcement scooters funded by the Parking Enterprise Fund. These vehicles are specialized parking
vehicles used seven days a week to gain compliance with parking regulations, neighborhood
enforcement, and generate Parking Fund Revenues. As part of the 2013-15 Financial Plan, Council
authorized $78,800 to replace these vehicles. Safety of our enforcement officers and the public is of
paramount concern in vehicle type used for these services. Parking Services has experimented with
alternatives to the scooter vehicles but none to date provide the same amount of safety and service
performance.
Due to the very specialized nature of these vehicles there are no “green fleet” options for this
vehicle type. While gas-powered, these vehicles average 40 to 45 mpg due to their engine size.
Other necessary safety features of these vehicles include:
• unique door design allowing access from either side of the vehicle for enforcement and
chalking on one-way or two-way streets;
• peak turning radius to maneuver on tight and busy streets;
• compact design to stop and park on densely-parked streets;
• optimal driver safety including a built in roll cage; and
• highly identifiable to encourage compliance with parking regulations.
Sole Source Justification
Westward Industries is the only manufacturer of the parking scooters that meet our current needs.
Municipal Maintenance Equipment Incorporated is the only authorized dealer in California. There
are no viable alternative vehicles, manufacturers or dealers and a sole source purchase is
recommended. San Luis Obispo Municipal Code section 34.24.060 (C) allows for dispensing with
formal bidding procedures when the items can be obtained from only one vendor or supplier.
Meeting Date
Item Number November 5, 2013
C6 - 1
Parking Fleet Replacement – Enforcement Scooters Page 2
CONCURRENCES
The replacement of these vehicles were vetted through the 2013-15 budget process and approved by
the City Council as part of the 2013-15 Financial Plan.
FISCAL IMPACT
Funding for these vehicles was approved as part of the 2013-15 Financial Plan at $78,800 for both
parking scooters. A prior 2011-13 budget approval for a backup scooter at $36,600 has been
eliminated because it is no longer needed as an insurance plan in case of failure of one, or two of the
scooters in service. This budget amount will be returned to the Parking Fund unallocated fund
balance.
The attached quote from Municipal Maintenance Equipment Incorporated for both scooters is
$61,594.56 including delivery. This is $4,562.56 under budget. When added to the $36,600 returned
to the fund balance the Parking Fund gains an additional $53,805.44.
Back Up Scooter (2011-13)36,600.00$
2 Scooter Replacement (2013-15)78,800.00$
Total Approved Budget 115,400.00$
Cost of 2 Scooters 61,594.56$
Amount returned to fund balance 53,805.44$
ALTERNATIVE
1. Deny or Defer These Vehicle Replacements. City Council may choose to deny or defer these
vehicle replacements; however staff does not recommend this alternative as it’s inconsistent with
the approved financial plan. Also defer or denial of these replacements will likely lead to
interruption of City services and potential safety issues as described in the attached financial plan
due to the current state of deterioration these vehicles are in.
ATTACHMENT
1. 2013-15 Financial Plan CIP Fleet Replacement Parking Scooters
2. Municipal Maintenance Equipment Quotation
t:\council agenda reports\2013\2013-11-05\parking scooter fleet replacement (grigsby-horch)\car pkg scooter.docx
C6 - 2
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i
v
i
n
g
h
as
a
s
i
g
n
i
f
i
c
a
n
t
i
m
p
a
c
t
o
n
t
h
e
p
a
r
k
i
n
g
e
n
f
o
r
c
e
m
e
n
t
v
e
h
i
c
l
e
e
n
g
i
n
e
s. Other agency comparisons,
co
m
b
i
n
e
d
w
i
t
h
m
a
n
u
f
a
c
t
u
r
e
r
d
a
t
a
,
i
n
d
i
c
a
t
e
i
n
c
r
e
a
s
i
n
g
r
e
p
a
i
r
s
a
f
t
e
r
fi
v
e
y
e
a
r
s
i
n
s
e
r
v
i
c
e
.
S
t
a
f
f
h
a
s
r
e
v
i
e
w
e
d
m
a
i
n
t
e
n
a
n
c
e
r
e
c
o
r
ds, mileage logs, condition
as
s
e
s
s
m
e
n
t
,
m
a
n
u
f
a
c
t
u
r
e
r
r
e
p
o
r
t
s
a
n
d
t
a
k
e
n
t
h
e
o
v
e
r
a
l
l
a
g
e
o
f
t
h
e
v
e
h
i
c
l
e
s
i
n
t
o
a
c
c
o
u
n
t
a
n
d
a
r
e
r
e
c
o
m
m
e
n
d
i
n
g
t
h
e
s
e
e
n
f
o
r
c
e
m
e
n
t
s
cooters be replaced in 2013-14. Attachment 1 C6 - 3
CA
P
I
T
A
L
I
M
P
R
O
V
E
M
E
N
T
P
L
A
N
-
T
R
A
N
S
P
O
R
T
A
T
I
O
N
FL
E
E
T
R
E
P
L
A
C
E
M
E
N
T
–
P
A
R
K
I
N
G
E
N
F
O
R
C
E
M
E
N
T
S
C
O
O
T
E
R
S
Th
e
d
e
c
i
s
i
o
n
t
o
r
e
p
l
a
c
e
t
h
e
s
e
v
e
h
i
c
l
e
s
i
s
b
a
s
e
d
o
n
t
h
e
f
o
l
l
o
w
i
n
g
f
a
c
t
o
r
s
:
1.
A
c
t
u
a
l
y
e
a
r
s
o
f
o
p
e
r
a
t
i
o
n
e
x
c
e
e
d
r
e
c
o
m
m
e
n
d
e
d
y
e
a
r
s
i
n
F
l
e
e
t
p
o
l
i
c
y
b
y
t
w
o
.
2.
R
e
v
i
e
w
o
f
m
e
c
h
a
n
i
c
a
l
c
o
n
d
i
t
i
o
n
a
n
d
h
i
s
t
o
r
y
b
y
F
l
e
e
t
S
u
p
e
r
v
i
s
o
r
a
n
d
D
e
p
a
r
t
m
e
n
t
s
t
a
f
f
.
3.
E
v
a
l
u
a
t
i
o
n
o
f
m
a
i
n
t
e
n
a
n
c
e
c
o
s
t
s
b
y
F
l
e
e
t
S
u
p
e
r
v
i
s
o
r
.
4.
S
p
r
e
a
d
i
n
g
v
e
h
i
c
l
e
r
e
p
l
a
c
e
m
e
n
t
c
o
s
t
s
o
v
e
r
m
u
l
t
i
p
l
e
y
e
a
r
s
f
o
r
p
r
o
g
r
a
m
u
s
e
r
s
.
Op
e
r
a
t
i
n
g
P
r
o
g
r
a
m
N
u
m
b
e
r
a
n
d
T
i
t
l
e
:
50
6
0
0
-
P
a
r
k
i
n
g
E
n
t
e
r
p
r
i
s
e
F
u
n
d
Pr
o
j
e
c
t
P
h
a
s
i
n
g
a
n
d
F
u
n
d
i
n
g
S
o
u
r
c
e
s
C
o
n
t
i
n
u
i
n
g
,
o
n
g
o
i
n
g
o
r
m
a
s
t
e
r
a
c
c
o
u
n
t
p
r
o
j
e
c
t
-
S
p
e
c
i
f
i
c
a
t
i
o
n
N
o
.
9
1
0
2
7
In
t
h
e
2
0
1
1
-
1
3
F
i
n
a
n
c
i
a
l
P
l
a
n
,
C
o
u
n
c
i
l
a
p
p
r
o
v
e
d
a
f
l
e
e
t
a
d
d
i
t
i
o
n
fo
r
a
“
b
a
c
k
u
p
”
p
a
r
k
i
n
g
e
n
f
o
r
c
e
m
e
n
t
s
c
o
o
t
e
r
(
S
p
e
c
i
f
i
c
a
t
i
o
n
N
o
.
91027) and allocated $36,600 for
th
i
s
p
u
r
c
h
a
s
e
.
H
o
w
e
v
e
r
,
t
o
a
v
o
i
d
i
n
c
u
r
r
i
n
g
a
d
d
i
t
i
o
n
a
l
c
o
s
t
s
fo
r
t
h
e
P
a
r
k
i
n
g
F
u
n
d
,
t
h
i
s
p
u
r
c
h
a
s
e
w
a
s
n
e
v
e
r
m
a
d
e
a
n
d
t
h
e
e
x
i
s
t
i
n
g
v
e
h
i
c
l
e
s
w
e
r
e
s
h
a
r
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d
b
e
t
w
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n
t
h
e
va
r
i
o
u
s
e
n
f
o
r
c
e
m
e
n
t
o
f
f
i
c
e
r
s
.
T
h
e
a
p
p
r
o
v
e
d
f
u
n
d
i
n
g
f
o
r
a
“
b
a
c
k
u
p
”
en
f
o
r
c
e
m
e
n
t
s
c
o
o
t
e
r
c
o
u
l
d
b
e
a
p
p
l
i
e
d
t
o
o
f
f
s
e
t
t
h
e
c
o
s
t
o
f
r
e
placing the two existing parking
en
f
o
r
c
e
m
e
n
t
s
c
o
o
t
e
r
s
(
A
s
s
e
t
#
0
5
0
3
a
n
d
0
5
0
4
)
.
A
p
p
l
y
i
n
g
t
h
e
a
l
r
e
a
d
y
a
p
p
r
o
v
e
d
a
l
l
o
c
a
t
i
o
n
o
f
$
3
6
,
6
0
0
f
o
r
S
p
e
c
i
f
i
c
a
t
i
o
n
9
1
0
2
7
w
o
u
l
d
bring the net increase for these
en
f
o
r
c
e
m
e
n
t
s
c
o
o
t
e
r
r
e
p
l
a
c
e
m
e
n
t
s
t
o
$
4
2
,
0
0
0
.
In
i
t
i
a
l
P
r
o
j
e
c
t
C
o
s
t
s
b
y
P
h
a
s
e
(A
s
s
e
t
#
0
5
0
3
,
0
5
0
4
)
B
u
d
g
e
t
t
o
D
a
t
e
2
0
1
3
-
1
4
2
0
1
4
-
1
5
2
0
1
5
-
1
6
2
0
1
6
-
1
7
2
0
1
7
-
1
8
T
o
t
a
l
Eq
u
i
p
m
e
n
t
A
c
q
u
i
s
it
i
o
n
$
3
6
,
6
0
0
$7
8
,
8
0
0
$
0
$
0
0
$0
$
1
1
5
,
4
0
0
To
t
a
l
$
3
6
,
6
0
0
$
7
8
,
8
0
0
$0
$0
$0
$0
$
1
1
5
,
4
0
0
De
t
a
i
l
o
f
o
n
g
o
i
n
g
c
o
s
t
s
a
n
d
a
l
t
e
r
n
a
t
i
v
e
s
t
o
o
n
g
o
i
n
g
c
o
s
t
s
i
n
c
l
u
d
i
n
g
r
e
t
u
r
n
o
n
i
n
v
e
s
t
m
e
n
t
i
n
f
o
r
m
a
t
i
o
n
:
On
g
o
i
n
g
c
o
s
t
s
a
r
e
t
h
o
s
e
a
s
s
o
c
i
a
t
e
d
w
i
t
h
t
y
p
i
c
a
l
p
r
e
v
e
n
t
a
t
i
v
e
m
a
in
t
e
n
a
n
c
e
.
T
y
p
i
c
a
l
a
n
n
u
a
l
c
o
s
t
s
f
o
r
p
r
e
v
e
n
t
a
t
i
v
e
m
a
i
n
t
e
n
a
n
c
e
s
u
ch as oil/filterchanges,
in
s
p
e
c
t
i
o
n
s
,
p
l
u
s
a
s
-
n
e
e
d
e
d
r
e
p
l
a
c
e
m
e
n
t
o
f
w
e
a
r
p
a
r
t
s
s
u
c
h
a
s
t
i
re
s
,
b
a
t
t
e
r
i
e
s
,
b
r
a
k
e
s
,
f
i
l
t
e
r
s
a
n
d
f
u
s
e
s
.
B
u
d
g
e
t
f
o
r
t
h
e
s
e
r
e
p
ai
r
s
/
r
o
u
t
i
n
e
m
a
i
n
t
e
n
a
n
c
e
a
r
e
s
u
p
p
o
r
t
e
d
th
r
o
u
g
h
t
h
e
F
l
e
e
t
S
e
r
v
i
c
e
s
o
p
e
r
a
t
i
n
g
b
u
d
g
e
t
f
o
r
r
o
u
t
i
n
e
m
a
i
n
t
e
n
a
n
c
e
a
n
d
r
e
p
a
i
r
s
.
P
a
r
k
i
n
g
E
n
t
e
r
p
r
i
s
e
F
u
n
d
s
u
p
p
o
r
t
s
f
l
e
e
t
o
p
e
r
a
t
i
n
g services indirectly through the
Ci
t
y
’
s
C
o
s
t
A
l
l
o
c
a
t
i
o
n
P
l
a
n
.
De
n
y
,
o
r
d
e
f
e
r
t
h
e
r
e
q
u
e
s
t
.
R
e
p
l
a
c
e
m
e
n
t
o
f
t
h
e
s
e
e
n
f
o
r
c
e
m
e
n
t
v
e
h
i
c
l
es
h
a
v
e
a
l
r
e
a
d
y
b
e
e
n
d
e
f
e
r
r
e
d
d
u
e
t
o
t
h
e
f
a
i
r
c
o
n
d
i
t
i
o
n
o
f
t
he
v
e
h
i
c
l
e
s
.
E
n
f
o
r
c
e
m
e
n
t
v
e
h
i
c
l
e
ag
e
h
a
s
e
x
c
e
e
d
e
d
t
h
e
r
e
p
l
a
c
e
m
e
n
t
t
a
r
g
e
t
b
y
t
w
o
a
d
d
i
t
i
o
n
a
l
y
e
a
r
s
.
D
e
f
e
r
r
i
n
g
r
e
p
l
a
c
e
m
e
n
t
s
b
e
y
o
n
d
t
h
i
s
r
e
c
o
m
m
e
n
d
e
d
d
a
t
e
c
o
u
l
d
l
e
a
d
to higher costs for
ma
i
n
t
e
n
a
n
c
e
a
n
d
o
p
e
r
a
t
i
o
n
f
o
r
P
a
r
k
i
n
g
S
e
r
v
i
c
e
s
b
u
d
g
e
t
,
d
e
c
r
e
a
s
e
d
r
e
l
i
a
b
i
l
i
t
y
a
n
d
d
e
l
a
y
s
i
n
s
e
r
v
i
c
e
d
u
e
t
o
c
i
t
y
s
t
a
f
f
n
e
e
d
i
n
g
t
o
locate an alternate
ve
h
i
c
l
e
s
/
e
q
u
i
p
m
e
n
t
.
A
d
d
i
t
i
o
n
a
l
f
u
n
d
s
w
i
l
l
b
e
n
e
e
d
e
d
f
o
r
i
n
c
r
e
a
s
e
d
r
e
p
a
i
r
s
s
h
o
u
l
d
r
e
p
l
a
c
e
m
e
n
t
s
b
e
d
e
f
e
r
r
e
d
.
Attachment 1 C6 - 4
CA
P
I
T
A
L
I
M
P
R
O
V
E
M
E
N
T
P
L
A
N
-
T
R
A
N
S
P
O
R
T
A
T
I
O
N
FL
E
E
T
R
E
P
L
A
C
E
M
E
N
T
–
P
A
R
K
I
N
G
E
N
F
O
R
C
E
M
E
N
T
S
C
O
O
T
E
R
S
An
t
i
c
i
p
a
t
e
d
V
e
h
i
c
l
e
L
i
f
e
S
p
a
n
:
7
y
e
a
r
s
/
5
0
,
0
0
0
m
i
l
e
s
Bu
d
g
e
t
t
o
D
a
t
e
2
0
1
3
-
1
4
2
0
1
4
-
1
5
2
0
1
5
-
1
6
2
0
1
6
-
1
7
2
0
1
7
-
1
8
T
o
t
a
l
Pa
r
k
i
n
g
E
n
t
e
r
p
r
i
s
e
F
u
n
d
$3
6
,
6
0
0
$
7
8
,
8
0
0
$0
$0
$0
$0
$
1
1
5
,
4
0
0
Fl
e
e
t
R
e
p
l
a
c
e
m
e
n
t
F
u
n
d
$0
To
t
a
l
$
3
6
,
6
0
0
$
7
8
,
8
0
0
$0
$0
$0
$0
$
1
1
5
,
4
0
0
Pr
o
j
e
c
t
F
u
n
d
i
n
g
b
y
S
o
u
r
c
e
Re
d
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ays viable for all vehicles.
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Attachment 1 C6 - 5
CA
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6
2016-17
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--
20
1
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4
78
,
8
0
0
Attachment 1 C6 - 6
Attachment 2
C6 - 7
Page intentionally left
blank.
C6 - 8